· Receive and review incoming purchase requisition forms and invoices for accuracy and completeness.
· Match invoices with purchase orders and receipts to ensure proper authorization and documentation.
· Prepare and process payments to vendors, which may include cheque, electronic transfers, or other payment methods.
· Ensure that payments are made on time to take advantage of early payment discounts and avoid late fees.
· Maintain accurate and up-to-date vendor information, including contact details and payment terms.
· Communicate with vendors regarding invoice discrepancies, payment issues, and other inquiries.
· Maintain organized and complete records of all financial transactions related to accounts payable.
· Generate regular reports related to accounts payable, providing insights into cash flow, outstanding payments, and other relevant metrics.
· Ensure compliance with company policies and relevant accounting standards.
· Investigate and resolve discrepancies or issues related to invoices, payments, or vendor accounts.
· Collaborate with other departments, such as project, admin and sales, to address and resolve payment-related concerns.
· Identify opportunities for process improvements to enhance efficiency and accuracy in the accounts payable function.
· Implement best practices to streamline workflows.
· Assist in internal and external audits by providing necessary documentation and explanations related to accounts payable processes.
· Assist with monthly closing , passing of necessary journals.
· Assist or handle any ad-hoc assignment as required by the management
Perks & Benefits
- Medical insurance
- Personal leave