Your Browser is Not Supported

To ensure jobstore run smoothly, please use the latest version of the following supported browsers:

Jobs in Malaysia   »   Jobs in Kuala Lumpur   »   Administrative / Clerical jobs   »   Administration Executive

Administration Executive

Kuala Lumpur, Federal Territory of Kuala Lumpur, MY
Apply To This Position

Duties & Responsibilites

  • Receiving and sorting daily mail / couriers / parcels and other deliveries.
  • Organize meeting room, prepare refreshment and ensure cleaners clear up after meetings.
  • Can assist as receptionist and front desk. 
  • Receive daily letters / tenders / any document and arrange delivery taks for Despatch.
  • Monitor all letters, records, documents and the related monitoring logs are recorded and filed effectively as per Company filing index.
  • Receive and check all claims and OT with proper attachment, summaries / records / filing all claims.
  • To coordinate / assist for asset tagging.
  • Keep the inventory / stationery room tidy, upate office necessity / sundries items / issue for order stock, liaise with vendors and check Delivery Order.
  • Coordinate for ordering / purchasing of letterhead, individual staff's stamps and bussiness cards.
  • Control company car movement, handle car maintenance, monitoring of road tax and insurance renewal, liaise with the insurance agent and keep update all documents related to company car.
  • Coordinate with PIC and arrange Puspakom test if required.
  • Control movement for office equipment.
  • Check the availability of items requested to fixed assets through a Master Fixed Asset List & Inventory stock control. Arrange transfer of fixed assets within the company / department.
  • For stationery and cartridges requisition - review and compile records. Control over usage by individual or department and inform HOD / PIC if any doubs / queries arise. Maintain proper records of stationery supply.
  • Liaise with suppliers for quotation on office supplies, negotiation and make recommendation for purchase.
  • Liaise with vendor and maintenance team for any internal problem and office equipment.
  • Match supplier's invoice against the DO, Purchase Order and Requisition. Forward invoice which being verified together with PO, DO and Requisition to Finance Department for payment.
  • To coordinate with the travel agent for staff flights and accomodation booking on outstation for work purposes. Ensure the records and payment tally with requisition and make sure there is no double booking.
  • Assist ad-hoc administrative duties / tasks to undertake any other duties and responsibilities from time to time.


  • At least Diploma / Degree in Administrative Management or any related field.
    Minimum 3 years of relevant experience.
  • Good in writing letter / memo / report and any related document.
  • Fluent in Microsoft Office tools (Outlook, Excel, Word, Powerpoint, etc).
  • Presentable appearance
  • Able to start immediately and / or be learned within short period of time.
  • Knowledgeable in administrative and operation development.

Perks & Benefits

  • Nearby public transport
  • Central location
  • Flexible working hours
  • Medical insurance
  • Personal leave
  • Lunch Provided
  • Parking (Subject to availability)

Job Location
WBG Penthouse,WIDAD Semantan(WiSe),No. 3,Jalan Semantan, Bukit Damansara,
Click to view the location on Google maps

Company Overview

Widad Business Group was incorporated in 2002 to fulfil the growing needs for calibre Bumiputera contractor to serve Malaysia’s rapid economic growth and development. The group have now diversified its activities in Integrated Facility Management (IFM) and Construction via Widad Group Berhad (Formerly known as Ideal Jacob Corporation Berhad), Media, Publication and IT via Wardah communication and Dataprep Berhad, Hospitality, Aquaculture, Education and Healthcare & Services.

This diversification is done to synergise the businesses in Widad Business Group. We have managed to achieve consistent growth throughout the years and have been recognised by many awards for our excellence.

Read more
Company Summary
Widad Business Group
101-200 employees
Construction / Building
Follow Widad Business Group
Job Openings
Total 6 jobs
Bukit Damansara
Bukit Damansara
Bukit Damansara
Bukit Damansara
Bukit Damansara
Admin Executive
Bukit Damansara
See all openings
Apply To This Position

Save for Later

Sharing is Caring

Know others who would be interested in this job?