Office Admin

Job Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
• Performing other administrative tasks, if required.

Requirements:

• Proven experience as an administrative assistant, virtual assistant or office admin assistant will be a plus. 
• Knowledge of office management systems and procedures.
• Priority will be given to the candidates who are fluent in 3 languages (Malay, English & Mandarin).
• Working knowledge of office equipment, like printers and fax machines.
• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Strong written and verbal communication skills.
• Possess at least a Certification in Business Administration, Secretarial, Management or a relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.

Perks & Benefits

• Allowance (Perfect Attendance, Achievement & Performance Award, Petrol, etc.)
• Casual Dress code.
• Public Holidays, Annual Leave, Sick Leave & Hospitalisation.
• EPF, SOCSO, & EIS Contributed.