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Jobs in Malaysia   »   Jobs in Petaling Jaya   »   Administrative / Clerical jobs   »   Operation Assistant

Operation Assistant

Petaling Jaya, Selangor, MY
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ADMIN OFFICER (Multiple Vacancies)

The overall responsibility includes supporting and assisting Executive and Manager in in day-to-day operations, in recruitment, trainings, events and examinations.

 

Detailed Job Description

Assist and support Team Lead and Head of Department in day-to-day coordination of recruitment, scholars management, trainings, events, and examinations which includes but not limited to;

 

A.     Trainings, Events & Exams (2 vacancies)

·        Prepare training/exam scheduling and timetabling;

·        Invigilate during the exam sessions;

·        Prepare welcome kits, learning materials and relevant documents for events;

·        Coordinate events and trainings activities such as collecting and compiling scholars’ check-in and check-out attendance for accommodation, scholars’ attendance for all modules and activities, scholar’s assessments and scholar’s feedback on events;

·        Send online materials to scholars who could not attend the training;

·        Ensure that all details for events are updated in the online system;

·        Prepare comprehensive report for clients.

 

B.     Recruitment (1 vacancy)

·        Assist in recruitment timeline planning;

·        Coordinate Assessment and Selection activities such as filtering, assessment, interview, data entry, Decision Tree preparation, follow-up calling, documents collection and verification;

·        Assist in the arrangement of logistics;

·        Prepare attendance list and other relevant documents for assessment and interview;

·        Perform invitation emailing and compilation of attendance confirmation via emails and telephone; 

·        Engage interviewers for recruitment process;

·        Data entry of all information gathered;

·        Assist in compilation and producing of report for client;

·        Work closely with institutions/Tuition Service Providers (TSP) to coordinate the recruitment process;

·        Involve in company’s business development planning, preparation and execution;

·        Assist in company’s marketing and promotion activities/events;

·        Assist in preparing comprehensive report for clients.

 

C.     Scholars Management (2 vacancies)

·        Update and ensure accuracy of all scholar’s information as per the timeline stated in the SOP;

·        Liaise with institutions on scholars’ registration and enrolment, academic results, accommodation, invoices and other relevant matters;

·        Ensure a complete set of updated timetables, scholar’s results and attendance is accessible to all;

·        Ensure all scholars’ requests and enquiries are handled and replied to as stated in the SOP. All emails are replied to as per the timeline stated in the SOP;

·        Provide administrative assistance for client’s ad-hoc/requests related to scholars;

·        Prepare monthly and yearly reports to client.

 

Requirement

·        At least bachelor’s degree or equivalent preferably in Administrative Science, Office Management, Business Admin, Library Management, Mathematics, Event Management;

·        To work in a team, supporting team members in all relevant duties and tasks;

·        Be involved in related activities/events as and when required by the Management;

·       Attention to details, meticulous, good attitude, willing to learn, good communication skills and receptive to feedback and continuous improvement;

·       Confident, proactive and energized;

·       Required skill(s): MS Office, in particular, Microsoft Excel and PowerPoint;

·       Must be willing to travel, work irregular hours and weekends frequently.

Perks & Benefits

  • Annual increment and bonus
  • Nearby public transport
  • Free snacks / Happy hours
  • Regular team activities
  • Company trips
  • Medical claims
  • Regular working hours (Monday - Friday)

Job Location
B-SG-02 & 02A, Block B, Sunway Geo, Jalan Lagoon Selatan, Sunway South Quay, Bandar Sunway, 47500 Subang Jaya, Selangor
Click to view the location on Google maps

Company Overview

We are experts in managing scholarship programmes for corporations and foundations of all sizes. We help our clients in managing their scholarship programmes.

We believe in Education!

We believe that everyone deserves an opportunity for a higher education. We’re your partner to help you to help others achieving their dream to enter their dream university.

We are currently expanding the practice, thus we are looking for individuals who are passionate in helping people, enthusiastic, and highly motivated to join our present team.

Why join us?

We are passionate in grooming future leaders. If you are young, ambitious and full of hope for life, we want you!

Read more
Company Summary
Metropolitan Corridor Sdn Bhd
http://www.metropolitancorridor.com/
11-25 employees
Consulting (Business & Management)
Follow Metropolitan Corridor Sdn Bhd
Job Openings
Total 8 jobs
Admin Assistant
Bandar Sunway
Admin Clerk
Bandar Sunway
Admin Executive
Bandar Sunway
Admin Officer
Bandar Sunway
Account and Admin Executive
Subang Jaya
Finance Executive
Subang Jaya
See all openings
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