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Jobs in Malaysia   »   Jobs in Senawang   »   Administrative / Clerical jobs   »   Assistant Administration

Assistant Administration

Senawang, Negeri Sembilan, MY
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WE HAVE 2 VACANCIES!!!!!

Send your resume to akwa@toto.com (Urgent Hiring)

ASSISTANT FOR INTERNAL AUDITOR (PERMANENT)

  • To lead Internal Auditor  Group Team (ISO 9001, ISO 14001 and ISO 45001)
  • To create an audit schedule and conduct an internal audit and process audit 
  • To maintain External / Certification body audit / re-audit schedule.
  • To present to top management the results, recommendations and conclusions of audit reviews during the management review meeting
  • To create documentation, maintain records and implement QMS, EMS and OHS 
  • To facilitate interdepartmental communication in regards to the QMS, EMS and OHS implementation.
  • To support chair Management Review and Monthly IMS meeting
  • To coordinate in Product Certification Audit from External Bodies
  • To ensure all system met Japanese, Malaysian and other customer countries regulation
  • To ensure the qualifications of the external body such as JWWA, JET and IAPMO
  • To assist the Manager in staffing and training
  • To ensure the safety in the QA Sec working area
  • To maintain and implement the Company's Quality System against the ISO 9001 requirements
  • To ensure not polluting the Company's Environment against the ISO 14001 requirements
  • To practise safety and health workplace of Company's Safety and Health System against the ISO 45001 requirements.
  • To practice Corporate Social Responsibility (CSR) widely throughout the organization
  • Safeguard as far as is practicable, the safety, health and welfare of the people who work under him/her.
  • Awareness of safety & health by taking precaution to avoid untoward accidents from happening to & health as a whole.


ASSISTANT DIRECT MATERIAL PLANNING (CONTRACT 3 MONTH)

Purchase Order :

  • To analyze MRP movement report prior to Purchase Order issuance
  • To prepare manual movement if found any shortage or delay delivery
  • To input data in TPICs System & create an order for Purchase Order Issuance
  • To print Order Balance list & create order at P/O Subsystem
  • To convert Purchase Order to PDF/TXT format & email to Supplier
  • To update the Purchase Order issuance checklist & followup the Receipt of Acknowledgement
  • To revise Purchase Order if found any abnormality.
  • To prepare & analyze manual movement if have the revision of planning base on stock status
  • To arrange to file for all Purchase Order 
     

Forecast :

  • To prepare a forecast frame prior to Forecast issuance
  • To key in Forecast quantity according to the downloaded data.
  • To convert Forecast from Excel to PDF format & email to Supplier
  • To update Forecast issuance checklist & Followup the Receipt of Acknowledgement
  • Revise Forecast if have any abnormality data


Monitoring 

  • To close data in TPICs & Tracking if have revise Purchase Order
  • To follow up & monitor delivery closely if the supplier has a problem fulfilling according to the due date
  • To analyze & prepare the delivery schedule if the supplier can't commit according to the TMS delivery date.
  • To update manual planning based on supplier advise 
  • To check physical stock with Inventory & System Control Section if found shortage part
  • To close order & create new order no# & liaise with Inventory & System Control Section to import data.
  • To change the Unit price in TPICs for any price change request by the Finance & Accounting Section
  • To chop Stamp Payment at Invoices before Finance & Accounting Section proceed with payment
  • To issue Part Information & Bill of Material for new model & changes at TMS part list
  • To issue Replacement for Reject form to supplier for a rejected part
  • To update Checklist for Rejected form issued & follow up on the replacement.
  • To prepare Delivery Order for the rejected part that needs to send back to the supplier
  • To update Application Delivery of Part from Purchasing Development Section 
  • To update daily attendance for Direct Material Section
  • To monitor Quality & Quantity issues (2Q) & liaise with Supplier for countermeasure
  • To monitor Missing, Mixed & Wrong issues (2M, 1W) issues & liaise with Supplier for countermeasure
  • To submit overtime form to General Affairs Section
  • To update paper usage for Direct Material Section
  • To issue Purchase Request online using OBM upon request
  • To check safety stock for Purchase part & register in TPICs
  • To prepare manual Work Order for Special Request from Supplier
  • To monitor Delivery Performance for all supplier
  • To issue a DIC to problem suppliers related to the quality of delivery for a countermeasure and problem-solving.
  • To monitor & collaborate with General Affairs related to Computer leasing
  • To update Supplier Calendar Classification before MRP Execution

 

Others:

  • To maintain and implement the Company's Quality System against the ISO 9002 requirements
  • To ensure not polluting the Company's Environment against the ISO 14001 requirements
  • To practice Corporate Social Responsibility (CSR) widely throughout the organization.
  • To safeguard as far as is practicable, the safety, health & welfare of the people who work under him/her
  • To be aware of the safety & health by taking precaution as to avoid untoward accidents from happening to himself/herself or to others while performing work activities and also to cooperate with an employer to promote safety & health as a whole. 

 

Perks & Benefits

  • Employee equity
  • Commission and bonus
  • Allowance (travel stipends, transportation, etc.)
  • Central location
  • Company trips
  • Medical insurance
  • Work visa sponsorship
  • Personal leave
  • Sabbatical leave
  • Open culture
  • Personal development opportunities

Job Location
Lot 74-85, Persiaran Tanjung Bunga 1, Senawang Industrial Park,
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Company Overview

Toto Malaysia Sdn Bhd was establised in since 1995 and located at Senawang Industrial Park, Seremban. We are the manufacturer of micro computer controlled toilet seat and deodorizer which is towards "water saving" and "power saving" product. We're invite qualified individuals to be part of our growing success by filing the following position.

Company Summary
Toto Malaysia Sdn Bhd
https://asia.toto.com/
Manufacturing / Production
Follow Toto Malaysia Sdn Bhd
Job Openings
Total 8 jobs
PURCHASING OFFICER
Senawang
PRODUCTION PLANNING OFFICER
Senawang
TECHNICIAN
Senawang
Assistant for Internal Audit Process
Senawang
Assistant for Direct Material Planning
Senawang
QC INSPECTOR
Senawang
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