Admin Assistant, Malaysia
We provide state of the art retail solution to retailers and is a rapidly
growing company with a strong presence in Asia. Be part of a winning
team – look up for more information at www.handel-linc.com
Position Reporting
Reporting to Operations Manager
Job responsibilities:
Order Administration
Administer Standard Selling Price on system
Freight Quotation to customer on Lead time, Transit Time
Manage Stock Availability
Create customer order in system
Check order confirmation sent from suppliers daily
Monitor Shipping delivery & advice delivery to customer
Create picking list and Delivery Order for warehouse and Invoicing
Order filing
Planning & Purchasing
Purchase Standard and OEM Products
Ensure all order is at the correct margin, article code & quantity is correct.
Place individual purchase order if the stock is coming from different supplier. (eg, ARC,
Sweden, Shanghai, OEM)
Summary filing with customer order
Ensure to order the correct standard base stock
Screen through standard stock list weekly
Supports stock take
Shipping
Import of Goods
Ensure picking list are printed on daily 3days a week upon departure by air (inclusive of
customization or assembled product upon requested)
Ensure picking list are printed 1 to 2 week upon departure by sea (inclusive of
customization or assembled product upon request)
Admin-Freight & Purchase Invoices
Reconciliation of all monthly freight invoice
Match all supplier invoices with purchase order
Ensure all prices are properly entered into system
Ensure all products are taken into MYOB system & delivered to respective overseas
company.
Ensure all order are invoiced once delivered
Enquiry all freight quotation from all inter-company (air, sea, truck, courier)
Requirements:
1. Diploma or degree in related fields
2. Minimum 3 years experiences in customer sales support functions
3. Good command of Chinese & English
4. Personality – Independent, creative, enjoy working with people and able to work under
stress.
Perks & Benefits
- KPI Bonus
- Annual Leave
- Working 5 days (Mon-Fri)
- Open culture
