ADMIN / HR EXECUTIVE

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
• Organize and maintain personnel records.
• Update internal databases (e.g. record sick or maternity leave).
  Prepare HR documents, like employment contracts and new hire guides.
  Revise company policies.
• Liaise with external partners, like insurance vendors, and ensure legal compliance.
• Create regular reports and presentations on HR metrics (e.g. turnover rates).
• Answer employees queries about HR-related issues.
• Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules).
• Arrange travel accommodations and process expense forms.
  Participate in HR projects (e.g. help organize a job fair event).

Requirements:

• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.
• Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.

Perks & Benefits

• Personal development opportunities