Job Responsibilities :
- Act as receptionist and handle all front desk activities in accordance with established guidelines and etiquettes.
- Maintain a list of regular and important callers and phone numbers and place calls to them for company staffs.
- Courteous receiving of all customers & visitors not limited to preparation of drinks & booking for lunch and taxi.
- To receive and send faxes and filing of faxes.
- To prepare all cheque requests for:- PBA, TNB, Telekom, Canteen, Contractors for Contract workers for monthly basis, Gas Malaysia & etc.
- Handling all incoming cheque from Finance-KL.
- Call vendors or suppliers for cheque collection.
- Filing all HR & Admin documents orderly with numberings and labels according to ISO standard.
- Issue stationary items to requestors and update inventory in timely manner; raise PR to Procurement Department.
- Process mail and courier packages including receiving, sorting, time stamping, logging, and distributing incoming and outgoing correspondence and packages. Make copies correspondences where necessary; maintain records for traceability purpose.
- Update & maintain record for all the company’s outgoing mails, utility bills, invoices & etc. Send the documents, invoices, bills, original utility bills and etc. to KL office for cheque requisition.
- Maintain adequate inventory of stationary items, pantry supplies, toiletries (cleaning aids, tissue roll, air refreshment etc) & staff uniform for Prai plant.
- Perform bank-in of cheques, bill payments & etc.
- Handling of staffs & workers birthday list & liaise with cake house to make sure they send out the cakes on time.
- Place & record all long distance calls & keep a records for such calls.
- Any other add-hoc tasks as required by the plant operation.
- Assist Senior HR Executive in monthly payroll administration.
Job Requirements :
- Minimum SPM with relevant experience.
- Computer literature, good communication skills and self-motivation.
- Good organisation skills, with the ability to multitask.
- Medical, Miscellaneous allowance,
- Gratuity, Higher %EPF & etc
2036, Lorong Perusahaan 2, Kawasan Perusahaan Perai, 13600 Perai, Malaysia.
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