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Jobs in Malaysia   »   Jobs in Malaysia   »   Finance / Banking / Insurance jobs   »   Executive, Accounts & Finance

Executive, Accounts & Finance

Malaysia
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JOB DESCRIPTION

JOB PURPOSE

The Executive – Finance (AR) is responsible for the execution of the day-to-day Accounts Receivable functions, Credit Control function and the maintenance of accurate information in the Finance Module of the Student Management system and UBS system. He/She will also be involved in the overall daily financial operations of the school and assist the Finance Manager in ensuring its smooth running.

KEY RESULTS AREAS/ RESPONSIBILITIES

Closing of Accounts and Monthly Reporting
  • Perform the monthly reconciliation of AR outstanding of each month to GL balances in order to pass Journal Entries for the billings and collections in the month.
  • To produce the monthly Journal Entries for the billings and collections and ensure that the Account Coding and Description are correct.
Handle the full Accounts Receivable (AR) operations
  • Generate bulk billings for all school fees in accordance with the timeline as determined by the Fee Policy.
  • Email and post the billings to parents or their employers in accordance with the timelines as determined by the Fee Policy.
  • Prepare Pro-forma invoices for new enrolments with details given by the admission department.
  • Ensure the accuracy of the data entry of the Pro-forma invoices into the Student Management System.
  • Perform the daily reconciliation of transaction movements of AR items to the daily outstanding report by generating the AR Outstanding Report from Student Management System and reconciling the transaction movements on a daily basis.
  • Perform monthly reconciliation of outstanding AR to GL balances.
  • Follow-up on outstanding accounts by sending reminder letters and/or suspension letters and making phone calls.
  • Prepare a credit control listing of outstanding debtors on DD + 14, DD + 20 and to track this listing on a daily basis from DD + 20 to DD +28, and highlight to the Finance Manager of any potential risk.
  • Prepare an extract of outstanding debtors as and when required.
  • Compute Late Payment Charges on a termly basis and perform data entry into the Student Management System.
  • To prepare Fee Instalments Approval forms and/or compute Instalments Admin Charges for families opting for installments payments on a termly basis and ensure that all supporting documents are attached.
  • Prepare Info Pack or Memo with supporting documents to reflect adjustments in Student Management System, not restricted to the waiver of LPC, a reversal of fee billed for a new term in respect of leavers, a student not attending camp activities due to specific reason and etc.
  • Ensure the accuracy, completeness, and integrity of all data in the Finance Module of the Student Management System.
  • Ensure proper filing of all AR invoices, pro-forma invoices, official receipts, bank-in slips and correspondences in a proper and systematic manner to ensure easy retrieval of documents.
  • Respond to any queries from parents/employers within a 2-day time frame.
  • Check the online bank statements on a daily basis to ensure that all fee collections are properly bank-in and ties with daily cash report listing.
  • Follow-up with the bank for unidentified incoming fund movements and ensure its proper resolution.
  • Prepare to bill for After School Activities (ASA) activities and follow up with the payment for the external instructor.
  • Follow-up on outstanding Debit Notes and ensuring that the listing is updated upon receiving the payment due.
Refundable Deposits listing
  • To update the Refundable Deposits listing on a monthly basis and ensure that it ties back to the GL listing in the ACCPAC system.
  • Update the listing by termly basis for leavers and year 12 students who will be leaving at the end of Term 4.
  • Monitor the forfeited deposit listing by termly basis.
Involved in the overall daily finance and accounting operations.
  • Issuing of Official Receipts from the Student Management System for collection of school fee, camp fee, refundable deposits, late payment charges, admin charges, ASA, Co-curricular Programs (CCP) and other collections.
  • To alert management of any discrepancies.
  • To ensure the photocopying all cheques before bank-in for reference and file into the ‘banking control’ file on a daily basis.
  • To ensure all cheque collections are ready for bank-in on the next working day before 2 p.m. and to ensure that all bank-in slips are returned the following day.
  • Ensure all cash and cheque received are in order and tally with the daily report generated.
  • Update the excel file with the collections received to date and payments details.
  • Follow up an invoice with the external provider for collection received by the parents for Co-curricular activities.
  • Assist to fill up the insurance claim for parents and obtain supporting documents whenever there is an injury case reported by the school nurse.
Annual Reporting
  • To prepare audit schedules and attend to the auditors during the annual external audit.
  • To assist in the extracting of information for tax agents for the preparation of the yearly corporate tax return.
  • To assist in the preparation of the annual financial budget.
Petty Cash
  • Ensure all the petty cash voucher raise must attach with the Purchase Requisition Form (PRF) and receipt for reimbursement.
  • Compile and prepare monthly petty cash listing and pass to Finance Manager for approval.
  • Carry out any other duties and responsibilities as assigned by the superior from time to time as the need arises.
JOB SPECIFICATION

MINIMUM ACADEMIC/PROFESSIONAL QUALIFICATION
  • Possess a recognized Bachelor Degree and/or part-qualified professional accounting qualification (ACCA, CIMA, MICPA)
RELATED EXPERIENCE
  • Minimum 3 years of relevant working experience
COMPETENCIES (KNOWLEDGE, SKILLS & ABILITIES)
  • Must possess a firm grasp of accounting knowledge
  • Working knowledge of computerized accounting software ACCPAC
  • Working knowledge of a student management system
  • Proficiency in Microsoft Excel and other MS Office applications.
  • Possess good communication and interpersonal skills
  • Spoken and written English is used for all School communications and as such high standards of English communication skills in reading, writing, speaking, and listening are required to be successful in this position
COMPETENCIES (BEHAVIOURAL)
  • Able to handle work pressures, meet deadlines and is able to work independently with minimum supervision as well as able to work well in a team.
  • Meticulous, analytical, responsible and with a sense of urgency
  • A good team player
  • Pleasant personality and positive working attitude
WORK LOCATION

Address

Australian International School Malaysia No.22, Jalan Anggerik, The Mines Resort City, 43300 Seri Kembangan, Selangor Darul Ehsan
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