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Jobs in Malaysia   »   Jobs in Kuala Lumpur Sentral   »   Administrative / Clerical jobs   »   Front Desk Administrator

Front Desk Administrator

Kuala Lumpur Sentral

Responsible for providing secretarial, clerical and administrative support in order to ensure that the company’s services are provided in an effective and efficient manner.

  • Welcoming visitors by greeting them, in person or on the telephone professionally, answering or referring inquiries;
  • Directing visitors by maintaining employee and department directories;
  • Maintain security by following procedures, monitoring logbook, issuing visitor badges;
  • Maintain telecommunication system and operate it as per instructions;
  • Assist to control distribution of conference call numbers;
  • Coordinate conference room bookings and appointments;
  • Record, file and track all outgoing and incoming courier and sort mail;
  • Manage all matters pertaining to reception/office appearance and utilities;
  • Cooperate with Office Manager on local facility;
  • Maintain database of suppliers and service providers;
  • Assist with administrative tasks and provide research and administrative support to all departments and individuals, where necessary;
  • Coordinating and ensure the meeting rooms are kept clean and in order;
  • Receive and sort daily mail/deliveries/couriers;
  • Maintain safe and clean reception area by complying with procedures, rules, and regulations;
  • Contributes to team effort by accomplishing related results as needed;
  • Perform other clerical receptionist duties such as filing, photocopying, collating, faxing etc;
  • Assist to procure office furniture and supplies;
  • Maintain inventory of office stationery;
  • Assist Office Manager with office fit out requirements; and
  • Ad hoc duties as required and directed by supervisor.


Education and/or Work Experience Requirements:

  • Proven working experience as a front desk officer;
  • Proficient with Microsoft Office Suite;
  • Customer service oriented, self-motivated and can work independently and as a team;
  • Professional appearance and pleasant personality;
  • Good communication skills both written and verbal;
  • Ability to be resourceful and proactive in dealing with issues that may arise;
  • Ability to organize, multitask, prioritize work;
  • Administrative skills; and
  • Flexible and resourceful at problem-solving.

Perks & Benefits

  • Allowance (travel stipends, transportation, etc.)
  • Nearby public transport
  • Central location
  • Free snacks / Happy hours
  • Regular team activities
  • Medical insurance
  • Personal leave
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Company Summary
Aerospace / Aviation / Airline