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Jobs in Malaysia   »   Jobs in Genting Highlands, Pahang   »   Purchasing / Procurement / Inventory jobs   »   Procurement Manager - Contract Management

Procurement Manager - Contract Management

Genting Highlands, Pahang
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Genting Malaysia Berhad

Genting Malaysia is a leading multinational conglomerate that is principally involved in the leisure and hospitality business covering theme parks, gaming, hotels, seaside resorts and entertainment in Malaysia, the UK and the US. It is one of the largest listed companies in Malaysia.

With over 50 years of experience and milestones, Genting Malaysia is currently expanding and transforming Resorts World Genting into the leading tourism and entertainment hub via the Genting Integrated Resort Transformation Plan. The flagship projects under this plan include Skytropolis, Outdoor Theme Park and next to it is the Sky Avenue & Sky Plaza, a shopping haven for the chic and stylish, with some of the most prestigious lifestyle brands and signature franchises from around the world. The plaza will also house a state-of-the-art cable system, which connects the Sky Avenue to the mid-hill Genting Premium Outlet, with a transport capacity of 3,600 passengers per hour per way.

If you are searching for a dynamic career in the leisure and hospitality industry that offers exciting challenges and growth opportunities; and are a results-driven team player, who is passionate about making people happy then…WE WANT YOU!

SUMMARY OF KEY ACCOUNTABILITIES & RESPONSIBILITIES
  • Develop and implement strategic sourcing and contracting strategies for the spend categories in the assigned portfolios.
  • Plan and execute various sourcing initiatives / events for materials and services categories including large and complex purchases.
  • Execute the contracting process, including contract development, contract negotiations and contract maintenance.
  • Enhance the competencies of Procurement team members and ensure the optimal use of resources.
  • Identify, adapt and embed Procurement best practices in managing strategic sourcing and contracting activities covering the process, people and technology and sustainability perspectives.
  • Promote and ensure compliance with all sourcing and contracting policies and governance standards, taking into account relevant legal & regulatory requirements.
  • Ensure compliance with applicable company policies, procedures, regulated standard and approved SOP, and continue to develop and improve the existing SOP with corporate governance.
  • Develop and execute the internal and external interdepartmental communication plan and activities.
  • Communicate with various parties involved to keep them informed and updated.
Responsibilities of Strategic Sourcing Manager:

Management Responsibilities: * Plan and execute Procurement strategies and assist in aligning the direction of Procurement to GENM's business strategies including the corporate sustainability goals.
  • Manage and enhance current knowledge of applicable strategic sourcing and contracting industry best practices in order to identify and realize value enhancing opportunities.
  • Engage Procurement functional teams and other technical and commercial stakeholders to develop collaborative approaches to supply materials and services and to ensure cross functional alignment on forecasting, demand and supply planning activities.
  • Manage talent attraction/recruitment and development activities as required.
  • Provide guidance and coaching to Procurement staff regarding procurement planning, strategic sourcing and contracting, and supplier management matters, based on best practices in Procurement.
  • Develop management reporting information for Procurement and Senior Management teams.
  • Monitor performance and achievement of KPIs and carry out corrective actions as required.
  • Promote and ensure compliance to governance standards and policies whilst minimizing procurement risks and total cost of ownership.
  • Drive the implementation of the Procurement departmental strategies by championing procurement improvement initiatives, the adoption of best practices in Procurement and our corporate Sustainability agenda.
  • Procurement Transformation Programme (PTP)
  • Actively involve in the PTP, special assignments and other initiatives to enhance procurement strategy and planning, and improve efficiency to achieve the targeted objectives and cost savings within the targeted timeline.
  • Manage all upcoming projects, and identify potential sourcing strategy and cost savings.
  • Roll out internal stakeholder engagement & communication plans to explore potential savings opportunities, enhance operations collaboration and strategic procurement activities.
  • Introduce Strategic Supplier & Partnership Programme to explore joint opportunities for mutual benefits with the objective to reduce costs, improve quality of goods & services, discover new market breakthrough in products and latest technology, and set priority in terms of service level supports.
Strategic Sourcing & Contracting Responsibilities: * Develop and implement category strategies and sourcing plan for key categories to realize value creation opportunities and deliver competitive advantage to the business.
  • Perform cost analysis and supplier market analysis to determine the appropriate sourcing strategies and methods for procuring.
  • Facilitate volume forecasting and conduct supply planning activities for key categories.
  • Engage with User and internal stakeholders for forward planning, include understanding of current demand supply and to facilitate smooth execution of sourcing initiatives and events.
  • Engage with Suppliers in relation with forward planning, acquire information of market trend, new technology, etc.
  • Review profit plan against the historical (previous year) spending data.
  • Develop purchase plan with sourcing strategies on the projected spending for each portfolio.
  • Review existing mm codes with recurring purchases and catalog with pictures whenever possible, or applicable.
  • Assist AVP to review and forward planning on the purchases quarterly, half-yearly & annually.
4. Plan and execute strategic sourcing initiatives for key categories (inc. preparation of RFx and contracting processes).
  • Manage and ensure tender processes are according to the approved SOP and company policy.
  • Manage and monitor Tender or RFP documents on Ariba system for sourcing events.
  • Attend and record pre e-bid, evaluation, and/or clarification meetings with Tender Committee members.
  • Review, check, finalize and manage the tender write-up for signing and approval.
  • Assist AVP to manage and oversee the entire procurement events / sourcing functions of the Technical Team according to the approved SOP and tender procedures.
  • Evaluate and recommend each tender award to determine the best deal for the company.
  • Ensure a clear audit trail of activities for the department is maintained.
  • Maintain GENM interests in all aspects of tender process / tender awards / negotiation process.
  • Provide guidance and support to Procurement team in developing negotiation strategies.
  • Manage the planning and execution of contract development, contract negotiation/revision and contract finalization activities.
  • Manage negotiations with suppliers or vendors to secure best deal and terms.
5. Facilitate suppliers and contract performance review, contract renewal & termination and contract maintenance activities.
  • Review the proposed actions and provide recommendation against the poor performing suppliers and ascertain the reasonableness, and provide justification should the proposed action is not agreeable / justifiable.
  • Organize and meet poor performing suppliers together with key user.
  • Review and recommend manual contract T&C and get legal clearances via Ariba CM if required.
  • Final review of all tender and RFP documents to ensure completeness.
  • Manage and verify the resource of new vendors, include reminds existing vendors/suppliers to update info on system.
  • Review the newly prequalified supplier/vendor list as prepared and recommended by the subordinates.
  • Monitor and manage the change orders, and the updated order records.
  • Propose action steps to minimize the risk of selecting or appointing non-performed suppliers or vendors.
  • Play an integral role in providing effective and efficient procurement services to ensure company operates profitably.
6. Assist in post-award contract disputes, working closely with relevant stakeholders.

7. Monitor and mitigate supply risks by performing risk assessment and management of the supply and services contracts and agreements.

8. Establish and manage structured supplier development and relationship management programmes to build long term relationships with key suppliers.

9. Customer Complaints and Handling of Enquiries :
  • Manage incidents, complaints, or queries from Users, incl. engagement with Users to ensure customer satisfaction.
  • Attend meeting to validate and investigate complaints as received based on facts, evident and findings, and recommend the solutions.
  • Monitor subordinates on helpdesk call response time and resolution time.
  • Implement and ensure compliance with GCP Quality Management System (QMS).
The Education and Experience :-

  • 8-10 years of Procurement experience in large multinationals or local/regional conglomerates.
  • Minimum of 5 years of managerial experience in managing a large sourcing team.
  • Experienced in planning and executing sourcing plan and large strategic sourcing projects, performing contract development, negotiation & finalisation and supplier relationship management activities.
  • Proven success in sourcing of materials, equipment and services from local, regional and global suppliers.
  • Experienced in planning and executing strategic sourcing initiatives including large sourcing projects in the Hospitality, Food & FMCG, Engineering & Utilities related industries (Preferred).
  • Hands-on experience in using SAP / Ariba / SAS systems and B2B supplier portal will be an added advantage.
  • Bachelors degree from an accredited college or university, majoring in either Supply Chain Management / Business Admin / Hospitality / Finance /Economics or Engineering & Construction.
  • Procurement / Supply Chain Management certification, or equivalent (Preferred).
  • Experience in technical purchase, resort repair & maintenance.
Be part of an exciting history-in-the-making, help shape the future with us. This is a golden opportunity for you to establish a strong foundation for a great career within the company. Apply now!

Job Segment: Manager, Procurement, ERP, Developer, Management, Operations, Technology, Customer Service
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