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Jobs in Malaysia   »   Jobs in Petaling Jaya   »   Administrative / Clerical jobs   »   Secretary to Director

Secretary to Director

Petaling Jaya, MY

Job Responsibilities:


Secretary Duties

  1. Handling all secretarial duties, administrative & confidential matters.
  2. To manage meeting schedules, correspondence, reports, call screening, filing, travel management and handling on private & confidential issues/matters.
  3. Responsible on take minutes and prepare meeting materials and facilities.
  4. Maintain confidentially and interact professionally with all levels of management/staff.
  5. Undertake special assignment, ad-hoc functions & related duties when necessary.
  6. Able to work independently with multiple tasks and priorities simultaneously.


Human Resource Duties

  1. Recruitment – recruiting staff - this includes developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting/screening, interviewing and selecting candidates; Set up interviews and issue relevant correspondence, Conduct reference checks/background check on possible candidates, Inform unsuccessful applicants, prepare offer letter, announcing a new employee, Conduct exit interviews. 
  2. Work on SOP - developing and implementing policies on issues such as working conditions, performance management, equal opportunities, disciplinary procedures and absence management & others to be updated time to time.
  3. Employee Benefits - Contribution (EPF,SOCSO, TAX), Socso claim for injured staff, incentive, Working Hours, leave benefits , Health and Sickness Benefits, Retirement Benefits, including promotion, increment;
  4. EPF, SOCSO, EIS & TAX - arrange payment on time, Liaise with the Government sectors if needed. Submit Borong E yearly to LHDN (TAX) online. Prepare the EA form for all staff in previous year (distributed to the old staff a copy). 
  5. Payroll - undertaking regular salary reviews; administering payroll (Salary Online Transfer fund) and maintaining employee records; Ensure the relevant HR database is up to date, accurate and complies with legislation, salary survey in market. Maintenance on CTE Payroll System (upgrade the Socso contribution form format, Change/upgrade the Socso employer number, upgrade the tax table, Sort out the problem in the system with the system providers).
  6. Performance Review – performance appraisal for all staff.
  7. Disciplinary Actions - Serious or repeated misconduct, termination, warning, letters
  8. Monitor staff performance and attendance activities - Monitor daily attendance. Investigate and understand causes for staff absences. Print the attendance report from the system, If any error in the attendance report, seeking advice from micro engine. Have a separate calendar for  manual leave record monthly to tally with attendance report.
  9. Safety - Ensure company medical first aid box are in order.


IT, Maintenance & Others Duties

  1. Basic IT support & training (UBS,Server, Kmscan, External Harddisc in server,excel,printer,adobe)
  2. PC setup & workstation :- guide email setup, guide email signature setup, UBS - create new user & setting, Server - create new user & folder setup, brief the network sharing, create skype account for internal communication, brief the kmscan folder, guide for office phone & password/pin number/ext no, guide for printer’s, password for the office doors and emergency button in all floor.
  3. Setup new PC/Desktop (new staff) – clean, install, upgrade, rename, rearrange all in order.
  4. Telephone System – Report the problem to TM point/ Air com within 24 hours.
  5. Help to amend / change the email signature
  6. Handle overall maintainance in Office ( Camera System, Main Server System, Doors Accesebility system, Elevator system, Email server, Printers, Repairing, plumbing and etc...)
  7. Manage, maintain, update company website time to time.
  8. Manage Monthly grocery purchase, stationary purchase, Flower delivery arrangement to customer grand opening and etc...


Job Requirement

1)      Candidate must possess at least a Professional Certificate/ diploma/degree in Business studies/ administration/ management secretarial or equivalent.

2)      At least 3years to 5 years of working experience in the related field.

3)      Computer Literate

4)      Ability to maintain confidential is essential.

5)      Hardworking, responsible and with good working attitude.



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Company Overview

Innovative Tableware Solutions Landex is a leading provider of premium tableware solutions, specially designed to meet your needs. With over 40 years of experience in tableware supplies and as an exclusive distributor to reputable tableware brands, Landex deliver excellence in service and product quality throughout Southeast Asia. As the preferred partner of renowned hotels and restaurants, we maintain long-term relationships with all our customers and are always keen to forge new ones. Commitment to Quality We stand committed to deliver only the best. We are selective about the brands we represent so you can be confident in our product quality and collections. Landex History Since 1975, Landex has established itself as a reputable tableware provider under its parent company, Hiap Huat Holdings. Over the past 40 years, Landex has evolved into key focused products to deliver only the best to your table tops. Landex is now master distributor to many leading international brands and partner to Luzerne, the local ceramic manufacturer. To increase our global presence and better support increasing demands worldwide, we had expanded our offices to Malaysia.

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Company Summary
26-50 employees
Trading and Distribution
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