Job Scope Primary Functions
- To ensure the on-time delivery of materials, goods, and services, in accordance with the Purchase Order requirements to meet project schedule.
- Expediting all purchase order acknowledgement, timely vendor data submission for review/ approval as required by the purchased order. • Coordinate with supplier, once order is confirmed to ensure that equipment is manufactured in accordance with spec/ code req. • To monitor supplier materials buy-out status, fabrication progress, shipping & documentation status in accordance with purchase order requirements and contract schedules. • To anticipate supplier's early production problems and check to ensure planned production is not delayed due to materials and resource shortages. • To update weekly Expediting plan along with Expediting Critical Items Schedule to provide insight into the packages progress and to flag any concerns or issues for discussion. • Identify, troubleshoot & resolve potential problems that may delay the delivery of goods or services. • To work with Quality Team to obtain Inspection notification from supplier and liaise with Quality group for inspection arrangements.
- Coordinate FAT timing with supplier, package manager, engineer, quality inspector, 3rd party inspector, and client. • Coordinate with traffic coordinator to resolve export compliance requirements and obtain timely shipping documents from supplier. • Ensure the OS&Ds and Equipment Receiving and Inspection Reports (ERIR) are addressed and closed out minimizing impact to the project schedule. • Arrange for vendor mobilization/ movement to site to close the OS&D/ ERIR. • Ensure Loss Damage Warranty (LDW) reports are addressed and closed-out in a timely manner to avoid impact to the project schedule and budget. • Check and ensure that all the material deliveries are complete, GRN raised, to facilitate PO close out and invoice payment. • Resolve open POs deliveries. • Arrange and attend weekly meeting for documentation and PO close-out. • Ensure all the packages are closed out after Final Documentation are received.