Responsibilities:
- Answer and direct phone calls.
- Organize and schedule appointments.
- Plan meetings and take detailed minutes.
- Write and distribute email, correspondence memos, letters, faxes and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Update and maintain office policies and procedures.
- Order office supplies and research new deals and suppliers.
- Maintain contact lists.
- Book travel arrangements.
- Submit and reconcile expense reports.
- Provide general support to visitors.
- Act as the point of contact for internal and external clients.
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
Requirements:
- Proven experience as an administrative assistant, virtual assistant or office admin assistant.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers and fax machines.
- Excel in MS Office (MS Excel and MS PowerPoint, in particular).
- Good time management skills and the ability to prioritize work.
- Attention to detail and problem solving skills.
- Strong written and verbal communication skills.
- Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.
职责：
- 接听和拨电话。
- 组织和安排日程表。
- 计划会议并详细记录会议记录。
- 撰写和分发电子邮件、通信备忘录、信件、传真和表格。
- 协助和准备定期报告。
- 负责公司重要文件的编制，相关会议记录、纪要的草拟工作。
- 管理公司非技术资料、计算机磁盘、光盘等资料
- 协助制定、监督、执行公司行政规章制度；
- 订购办公用品并研究新的交易和新的供应商。
- 维护联系人列表。
- 预订旅行安排。
- 提交并核对费用报告。
- 为来访者提供一般咨询。
- 充当内部和外部客户的联系点。
- 联络行政和高级行政助理，并处理高级管理人员的请求和询问。
职业需求：
- 具备行政助理、虚拟助理或办公室行政助理的工作经验。
- 熟悉办公室管理系统和程序。
- 熟悉办公设备，如打印机和传真机。
- MS Office中的Excel(特别是MS Excel和MS PowerPoint)。
- 良好的时间管理能力和优先处理工作的能力。
- 注重细节和解决问题的能力。
- 较强的书面和口头沟通能力。
- 至少拥有工商管理或相关领域的文凭；具有行政助理或秘书的附加资格者优先。
Perks & Benefits
- Employee equity
- Commission and bonus
- Allowance (travel stipends, transportation, etc.)
- Central location
- Free snacks / Happy hours
- Company trips
- Medical insurance
- Personal leave
- Sabbatical leave
- Open culture
- Personal development opportunities
津贴和福利。
- 员工权益。
- 佣金和奖金。
- 津贴(旅费津贴、交通费等)。
- 位于市中心。
- 休闲装规定。
- 免费小吃/消遣时间。
- 定期户外活动。
- 公司旅行。
- 医疗保险。
- 人假。
- 公休假日。
- 开放文化。
- 个人发展机会。
- 健身会员证
Company Summary
