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Jobs in Malaysia   »   Jobs in Kuala Lumpur   »   Administrative / Clerical jobs   »   Secretary

Secretary

Kuala Lumpur
  • Ensure all rentals are collected every month within stipulated time and banked into the right account.
  • Ensure sufficient funds in bank account before making a payment.
  • Ensure company’s cash books are updated.
  • Ensure company’s cash books are reconciled with bank statements every month.
  • Ensure all relevant costing for each company are updated in the respective files and folders in the company’s server.
  • Manage short term rental of company’s apartments, i.e. check-in-time, check -out time, deposits, payments, cleaning, handover of keys, and change of door access number. 
  • Clear e-mails daily.
  • Marketing and promoting the company’s apartments to increase rental capacity, including maintaining a Facebook page and advertising on AirBnB and newspapers.
  • Monitor daily currency exchange of countries highlighted by management.
  • Liaise with tenants for any repairs required on the company’s properties, as instructed and approved by management. 
  • Ensure all company’s monthly club bills are paid in a timely manner.
  • Ensure no double charges, late charges and finance charges are incurred on company’s club bills.
  • Perform ticket and accommodation bookings for company’s travel purposes, including departure and arrival travelling arrangements.
  • Ensure all company’s monthly credit card payments are made.
  • Manage all company’s immovable properties, i.e. erected building and land.
  • Update the company’s contact list on Microsoft Outlook in a timely manner.
  • Ensure all deadlines as per the checklist are abided.
  • Liaise with all parties relevant to the Company, including tenants, landlords, property managers, lawyers, accountants, vendors etc.
  • Ensure that all cash transactions, payments, balances, figures, outstanding & receivables received are accounted for.
  • Ensure that all claims and payments are completed within specified due date.
  • Ensure that all company’s vehicles are maintained and serviced in a timely manner.
  • Keep track exhibition dates and details relevant to the Company’s businesses.
  • Keep track of the accumulated points and expiry dates of all company’s credit cards and membership privilege cards.
  • Prepare invoices, as and when instructed by management. 
  • Assist the management in any ad hoc duties and responsibilities, as instructed.
  • Ensure company’s documentations are filed in a timely manner.
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Company Overview

From its very inception in the late 80’s, Pembinaan Shinrai Sdn Bhd was founded on the core concept of offering the very finest in construction at a rate that is value for money. Specialising in fit-out works, we have been able to grow in strength with every passing year whilst priding ourselves on customer satisfaction and quality of service.

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Company Summary
Pembinaan Shinrai Sdn Bhd
http://www.shinrai.com.my/
Construction / Building
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