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Jobs in Malaysia   »   Jobs in Kuala Lumpur   »   Human Resources jobs   »   Human Resource & Admin Executive

Human Resource & Admin Executive

Kuala Lumpur
  • Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in any field.
  • Required Skill(s): Microsoft Office
  • Preferably Junior Executive specialized in Clerical/Administrative Support or equivalent.
  • Meticulous and pays attention to detail Manage sensitive and confidential information
  • Good interpersonal and communication skills
  • Can communicate in English & Chinese.
  • Proficient in Microsoft Office Suite – Outlook, Words, Excel, PowerPoint.
  • Can start immediately

Job Duties:


  • Maintain and update job descriptions for all positions within the company
  • Manage job applications received and coordinate interviews
  • Prepare job offer letter
  • Prepare business cards, email account, laptop/desktop, account, Trello account, access card, etc
  • Conduct new joiner orientation

Internship Program

  • Maintain good working relationship with educational institutions
  • Ensure a constant flow of interns apply and coordinate internship applications
  • Manage internship allowances Assignment of internship to relevant departments

Employee Register

  • Maintain a complete and up-to-date employee register
  • Maintain individual employee personal file for hardcopy records of all matters relevant to the employee.

Leave Management

  • Track applications and approvals for annual leave, replacement leave, medical leave vs MC, Maternity and paternity leave, compassionate leave, etc. based on the Company’s leave policy.

Employees’ Medical, Insurance & General Claims

  • Track medical claims and ensure they are within the limits allowed by the Company
  • Track general claims are within the scope of the employee’s entitlement and benefits
  • Attend to any matters related to the Company’s insurance coverage on employees
  • Payroll Prepare and check employee’s project-related allowances
  • Prepare and check Incentive calculation and arrange payout monthly based on the guidelines within the policy.
  • Double check payroll summary and get approval from CFO
  • Prepare and submit all statutory payments – PCB, KWSP, PERKESO, HRDF, etc.

Organization Chart

  • Update organization chart based on any recruitments, resignations, terminations or transfers.

People Development

  • Plan and coordinate personal development and training programs in line with management’s directives.

Appraisals & Performance Management

  • Maintain and update Employee’s handbook
  • Prompt employees on any non-adherence Issue warning letter for any misconduct
  • Manage resignations and terminations per legal requirements
  • Track employee KPI’s and prepare for half-yearly performance reviews to be conducted by the employee’s supervisor
  • Prepare salary adjustments where necessary

Office Administration

  • Assist in ad-hoc tasks
  • Planning and monitoring of first aids item, stationery and pantry supplies in order to ensure sufficient supply to meet company needs. 

Quality Assurance

  • Prepare client satisfaction survey after each project or event completed
  • Send out and follow up on responses
  • Tabulate results and provide feedback collected to the team
  • Develop or revise SOP’s with Heads of Department where improvement is necessary

Perks & Benefits

  • Flexible working hours
  • Free snacks / Happy hours
  • Regular team activities
  • Company trips
  • Medical insurance
  • Personal leave
  • Open culture
  • Personal development opportunities
✱   This job post has expired   ✱

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Company Overview

We are a technologyy centric consulting and solutions company aiming to providing customized and out of the box solutions primary in the areas of e-comerce, multi-network marketing, finance technology and digital payment services. At Mifun Network Sdn Bhd, our domain experts strive to provide competetive and effective complementing solutions to flll up technological gap in our clients' business ecology.

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Company Summary
Mifun Network Sdn. Bhd.
26-50 employees
Information Technology
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