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Jobs in Malaysia   »   Jobs in Bukit Mertajam   »   Administrative / Clerical jobs   »   Secretary to General Manager / 总经理秘书

Secretary to General Manager / 总经理秘书

Bukit Mertajam
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Job summary

Provide an efficient and responsive administrative support to General Manager (GM) on one-to-one basis, helping him to manage and priorities his time. Secretary often act as the GM’s first point of contact with people from both inside and outside the organization.

The Secretary will often be trusted with confidential material and be relied upon by GM to ensure that everything he need is in place.

The Secretary needs extensive knowledge of the organization. He / She needs to know who key personnel are (both external and internal) and understand the organization’s aims and objectives.


Summary of essential job functions

  • Maintain and organize GM’s diary, email account, filing system and all other relevant areas as necessary.
  • Handle day-to-day diary management. Manage all forms of incoming and outgoing communications i.e. phone calls, emails, faxes, requests and enquiries, etc. on behalf of the GM.
  • Analyse, filter and translate incoming and outgoing communications, submission of reports and summary briefs to the GM.
  • Arrange travel, visas and accommodation for the GM. Occasionally, travelling with the GM to take notes or dictation at meetings or to provide general assistance during presentation.
  • Conduct weekly diary meetings with the GM to discuss upcoming engagements, invitations and other requests.
  • Arrange meeting appointments and coordinate business schedule for the GM.
  • Organize and attend meetings and ensure that the GM is well prepared for the meetings. Where applicable, assist in the preparation of the presentation and minute taking.
  • Draft speeches, articles, briefing, business proposals and other general replies for the GM.
  • Liaise professionally and positively with colleagues, clients, government agencies, suppliers and other external and internal parties on behalf of the GM.
  • Meet and greet all visitor and clients at all level of seniority.
  • Perform other ad-hoc tasks as assigned by GM. 


Minimum requirements

  • At least a Diploma or Bachelor’s Degree in Business Studies / Administration / Management, Corporate Management, Secretarial or equivalent.
  • At least 2 years of working experience in related field is required for this position.
  • Good command of written and spoken in English, Mandarin and Bahasa Malaysia is absolutely necessary. Language ability in Chinese dialects is an advantage.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint).
  • Possess pleasant disposition.
  • Good interpersonal and business communication skills.
  • Result-oriented and demonstrate ability to work in a fast-paced / dynamic environment.
  • Well-equipped with time management skill, demonstrate the ability in setting priorities and meeting deadlines.
  • Systematic, organized and a highly analytical aptitude.
  • Able to work independently and with a high degree of confidentiality.
  • Applicant(s) must be willing to work in Alma, Penang.
  • Full-time position available.
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Company Overview

MFORCE BIKE HOLDINGS SDN BHD was founded in Penang by Dato' Sri Tan Lean Heah in year 2008, involved in the distribution of SYM, Benelli, Keeway and SM Sport products in Malaysia.

Due to the expansion of our Group of Companies, we are now looking for career minded and committed individuals to join us.


Why join us?

"To lead the industry in creating value added and high quality products and services"

"To increase operational excellence to meet customer satisfaction"


"For our customers and sales channels to refocus on the value we offer to our consumers"



The Moving Arrow – Dynamic to the future

The moving arrow of Sanyang Motorcycle (SYM) logo signifies the advertising industrial technology that SYM has been constantly incorporating when developing products.

The arrow not only suggests our persistence on innovative technology but also displays the idea of steering toward the future and discovering the world with imaginative mindsets, adventurous spirits and creative thoughts. Through these exquisite sensational experience in connection with our products, SYM is with everyone for life time, life needs, and life styles.




Ability and dare to adherence
The strength of our corporate philosophy drive us adhere toward professional manufacturing technology, products durability and continuous competitiveness.


The active qualities of human benevolence
In an industry dominated by mere observance of external standards, we strive to go beyond compliance to actively integrate our deep care for life into what we do and make.


A natural attraction of similar things
Our company and products draw people who share the same values, creating relationships based on understanding of our customers, partners and employees that can only come because we are like them. We believe what they believe.


Always fill life with power
The vitality of life push us forward and show it in our employees and all our location.


Imaginative productivity
We are driven to build a uniqueness into all we are and do that cannot be easily copied, because it is grounded in a creative way of thinking that continually generates new ideas and new ways of working.


Read more
Company Summary
201-500 employees
Automobile / Vehicle
Job Openings
Total 3 jobs
Marketing Assistant / Executive
Admin Assistant / 行政助理
Bukit Mertajam
Sales Executive / 销售执行人员 (Area: KL & Selangor)
Kuala Lumpur, Selangor