Position Overview :
We are looking for a dynamic and detail-oriented individual to join our team as a Project Coordinator / Project Administrator. This role is pivotal in supporting the successful execution of various projects within our organization. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. The Project Coordinator / Project Administrator will work closely with project managers and team members to ensure projects are delivered on time, within budget, and to the highest standards.
Key Responsibilities:
1. Project Planning and Coordination:
· Assist in the development of project plans, timelines, and budgets in collaboration with project managers.
· Coordinate project activities, meetings, and resources to ensure smooth execution and adherence to deadlines.
· Act as a liaison between project teams and stakeholders, facilitating communication and ensuring alignment on project objectives.
2. Documentation and Reporting:
· Maintain accurate project documentation, including meeting minutes, action items, and project status reports.
· Prepare and distribute regular progress reports to stakeholders, highlighting achievements, milestones, and potential risks.
· Ensure project files and documentation are organized and accessible to team members as needed.
3. Resource Management:
· Assist in resource allocation and scheduling to ensure optimal utilization of team members and resources.
· Monitor project budgets and expenditures, tracking costs and expenses against approved budgets.
· Identify resource constraints or conflicts and collaborate with project managers to resolve them effectively.
4. Quality Assurance and Compliance:
· Support quality assurance efforts by monitoring project deliverables and ensuring compliance with established standards and requirements.
· Conduct periodic reviews and evaluations to identify areas for improvement and implement corrective actions as needed.
· Ensure project activities adhere to company policies, procedures, and regulatory requirements.
5. Risk Management:
· Identify potential risks and issues that may impact project timelines or outcomes, and work proactively to mitigate them.
· Assist in the development of risk management plans and contingency strategies to address project uncertainties.
· Communicate effectively with project teams to raise awareness of potential risks and facilitate risk mitigation efforts.
Qualifications:
· Bachelor's degree in Business Administration, Project Management, or related field.
· Proven experience in project coordination, administration, or related roles.
· Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
· Excellent communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels.
· Proficiency in project management software and tools, such as Microsoft Project, Asana, or Jira.
· Ability to work effectively in a fast-paced, deadline-driven environment while maintaining a high level of accuracy and attention to detail.
· PMP certification or equivalent is a plus.
