office administrator jobs in Malaysia

Job Purpose 

This role involves working as part of a Digital Industry Development Division PMO and its purpose is to administer and monitor project and (its sub projects) through ensuring that all projects adhere to the timelines and the departments are connected to meet the ultimate goal.

The main responsibilities includes programme vision and catalytic projects development; stakeholder management; and project monitoring including milestone management; budget and risk and issue management.

 
Duties & Responsibilities 

• Ensure the successful implementation of the PMO’s strategy, responsibilities, services and deliverables.
• Monitor Programme reporting and assist team in reporting to Senior Management and stakeholders.
• Establish frameworks and standards for Programme and and compile programme related reports such as financial and KPI information as well as oversee project costs and ensure budget are well managed.
• Plan and track financial and progress reporting whilst ensuring that the programme and projects adhere to the agreed budget.
• Ensure cross-programme dependencies are managed and the dependency log is accurately maintained.
• Coordinate project closure to distil good practice and ensure lessons learned are logged.
• Build cohesion within the team and motivate team to produce quality work.
• Define and embed project control and governance.
• Monitoring project planning and milestone management.
• Facilitate and consolidate regular status reporting for divisional level.
   

Qualifications 

• Master Degree or equivalent certification in Project Management, IT,  Business Management, Finance and/or MBA;
• At least 5-12 years of business management or consulting experience in a reputed company with a proven record of substantial achievements in the specific role
• High proficiency in project management, budget management, data analysis and stakeholder's management
• Advanced knowledge of Excel and Powerpoint
   

Competency Required 

• Fluency in Bahasa Malaysia and English, both written and oral skills
• Ability to work in a truly diverse division and collaborate across levels;
• Being a fast-learner, ability to adapt and work on wide variety of project managements
• Able to drive change management within the division, across MDEC (where necessary) and with external stakeholders (when required)
• Being proactive, eagerness to learn and grow, and with strong communication and interpersonal skills both internally and in stakeholder facing situations.

Perks & Benefits

• Employee equity
• Commission and bonus
• Flexible working hours
• Regular team activities
• Medical insurance
• Open culture
• Personal development opportunities

We are a Swiss timepieces company in Malaysia based in KL. Due to our rapid
expansion, we are seeking higher caliber and energetic individual to join our dynamic
team.

Responsibilities:

• Assist in daily general administration work. 
• Preparation and handling of administration and housekeeping of documentation. 
• Monitoring office clearness and neatness.
• Monitor office equipment functionality and stationeries inventory.
• Provide support to Sales team on after sales service such as respond to retailer request on spare part and repair status. 
• Prepare monthly sales report and incentive report
• Provide support to Marketing team on administrative work and during event. 

Requirements:

• Diploma in Business Studies/Administration/Management/Human Resource Management or equivalent. 
• At least 1 year(s) of working experience in the related field is required for this position. 
• Possess strong interpersonal, organizational, admin, computer and communication with good command of spoken and written English and Chinese. 
• Applicants should be Malaysian citizens or hold relevant residence status. 
• Preferably Junior Executives specializing in Clerical/Administrative Support or equivalent. 
• Ability to work independently. 
• Full-Time positions available.

Perks & Benefits

• Nearby public transport
• Central location
• Free snacks / Happy hours
• Regular team activities
• Medical insurance
• Personal leave
• Personal development opportunities

Job Description

• Performs daily office administration and provide support to all personnel such as providing administrative support on billings and recording, coordinate on office filing and maintenance, facilitate information retention on various modes, monitor the upkeep & maintenance of office facilities and equipment, etc

• Compile and tabulate information on claims and facilitate its processing.

• Systematically perform filing of all documents, reports, proposals and working papers.

• Perform procurement planning on office supplies.

• Assist managers and staff in engagement of administrative tasks.

• Facilitate coordination on logistics arrangements, where required

• Other ad-hoc assignments assigned by Manager.

Requirement

• Candidate should possess at least Diploma / Minimum SPM or Diploma in any related field.

• Able to communicate in English, Bahasa Malaysia and preferably in Mandarin or Cantonese.

• Should be computer literate with good computer skills and able to use Microsoft Office.

• Good teamwork, self-motivated and able to work independently under minimum supervision.

• Candidate with own transport.

• Candidate must be at work punctually.

• Able to start work immediately.

• Fresh graduated are encouraged to apply.

Perks & Benefits

• Competitive remuneration Package
• Miscellaneous Allowance (travelling allowance, etc.)
• Medical, Traveling claim as incurred
• H&S Insurance and Outpatient Medical
• Good career advancement opportunities
• Friendly working environment

Responsibilities:

• Management of stationery, transportation, canteen, hostels and other admin service.
• Process monthly office and hostel bill payments.
• Arrange travel and business trips: flight tickets booking, hotel bookings, Event and Meeting venues, etc.
• Arrange and record company meetings
• To establish, maintain, update & improve standard Admin & HR Database.
• Support HR tasks: time attendance record, recruitment, leaves, employee performance evaluation, labor relation, etc.
• Undertake other responsibilities when required.

Requirements:

• Candidate must possess at least Diploma/ Bachelor's Degree in Business Administration, Human Resources management, or Accounting.
• Required language(s): Mandarin, Bahasa Malaysia and English
• No working experience is required. Training will be provided.
• Required Skill(s): Microsoft Word/ Excel/ PowerPoint, good in calculation, well-organized, strong in communication
• Must be fluent in written and spoken Mandarin to liaise with clients.
• Willing to travel and do business trips

Job Highlights

1. We are among the top construction companies in the world
2. Active multi-culture working environment
3. Annual bonus, Public Holiday allowance, Job Performance allowance

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Regular team activities
• Medical insurance
• Work visa sponsorship

Job Responsibilities:

• Support the management on administrative duties.
• Assist on general paper work, documentation and filing.
• Organize and schedule meetings and appointments.
• Prepare payment records for company expenses.
• Handle office tasks, answering phone calls, emails and data entry.
• Perform any ad-hoc duties.

Job Requirements:

• Diploma / Degree in Business or relevant field.
• At least 2 years of experience in administrative duties.
• Good communications and interpersonal skills.
• Proficient in Microsoft Office and Google Workplace.
   

Perks & Benefits

• Annual leave
• Medical

Job Description:

• Handling phone calls, email and offering administrative advice when needed professionally.
• Generate data entry, sales invoice & DO, and manage system
• To ensure proper documentations, filling systems, data management and data safekeeping.
• Coordinate with salesperson for further assistance.
  Perform any ad-hoc duties as and when required.

Requirements: 

• At least possess Diploma in Business Administration or another related course.
  Min 1 year experience.
• Responsible and discipline in completing any task provided.
• Good skills in MS Word, MS Excel & others.
• Good in English, Bahasa Malaysia & Mandarin language.
• Able to start work immediately is an added advantage.
   

Perks & Benefits

• Personal development opportunities

REQUIREMENTS:

• Minimum Diploma / Certificate
• At least 2 years of working experience as office admin, clerk, customer service, or related fields.
• Proficient in English, written and spoken.
• Willing to learn, responsible, and able to work independently with minimal supervision.
• Any qualifications or experience in accounting will be an advantage.
  Malaysian citizen.
• Knowledge and experience in accounting not required but will be added advantage.
   

RESPONSIBILITIES:

• Answer office phone calls and assist customer inquiry when senior staff is unavailable.
• Ensure office bills and supplier payments are in order. Follow-up with payment department when necessary.
• Keep track of upcoming payment and expenses and report to manager.
• Filling of office documents and records.
• Monitor main email and ensure everything required is being handled.
• Carry out any other office administrative duties such as document filing, document typing, attendance keeping, office supplies, collecting/posting mails, etc.

Perks & Benefits

• Nearby public transport (Bus/MRT/Monorail)
• Central location (Pavilion KL)
• Casual dress code (Smart Casual)
• Regular team activities
• Medical Claims
• Personal leave
• Open culture
• Personal development opportunities
• Possibility for promotion to more senior role or different role

Job Highlights

• Insurance coverage for self & family
• Work life balance & training provided
• Convenient & nearby train station

Job Description : 

• To handle a full spectrum of administrative duties, including documentation, filing, correspondence, preparing memos, etc.
• To verify and approve staff's claims and leave applications in the system and submit the hard copy to the relevant departments
• Responsible to assist in purchasing such as preparing Purchase Order (PO).
• Responsible to assist HOD in preparing and submit quarterly budget reports.
• To compile monthly performance and prepare the allowance summary report.
• To assist in skill qualification tests and training arrangement for staffs.
• To manage the department's fixed asset record such as application, transfer and disposal of the fixed assets.
• To translate, check or revised related documents such as official letters or department policies.
• To manage premise business license, rescue car insurance and road tax renewal, and arrangement for the vehicle's periodic maintenance.

REQUIREMENTS : 

• Degree in Business Management, Business Administration and any other related field.
• Fresh Graduate or with a minimum of 1-2 year (s) of experience in providing administrative support.
• Required lanquage (s): English and Bahasa Malaysia, and Mandarin will be added advantages.
• Proficiency in computer skills such as Microsoft Excel and Microsoft Word.
• Good time management skills and the ability to prioritize work.
• Strong written and verbal communication skills.
• Immediate availability or within short notice is preferred.
• Able to work at Sentul Depot.
  
  

Perks & Benefits

• Teambuilding activities
• Open culture
• Personal development opportunities

JOB DESCRIPTIONS:

• Administrative role for documents, parcel delivery, dispatch and courier services, etc.
• To manage incoming call and attend to visitors by greeting, welcoming, and directing them appropriately.
• To handle clerical duties including scanning, printing, copying and filing documents.
• Notifies company personnel of visitor arrival. Informs visitors by answering or referring inquiries.
• Keeps a safe and clean area for both offices located at HQ, by complying with procedures, rules, and regulations.
• Undertake any other tasks and assignments as directed by the Management

REQUIREMENTS:

• Candidate must possess at least Professional Certificate, Diploma/Advanced/Higher/Graduate Diploma in Mass Communications or equivalent.
• Required language(s): Bahasa Malaysia, English, Mandarin is a pre-requisite and will be an advantage
• At least 1 year and above of working experience in the related field is required for this position. We also welcome fresh graduates to apply.
• Pleasant personality with good telephone etiquette
• Good Communication Skills and well presentable appearance
• Proficient in computer skill, work independently and reliable
• Well disciplined & self-motivated
• Able to converse in English, Bahasa Melayu, and Mandarin language is a pre-requisite and will be an advantage.
• Availability to join immediately are most welcome to apply.

Perks & Benefits

• Annual leave
• Medical

Requirements:

• Min Diploma In Human Resource/ IT or any related discipline
• Familiar with general Human Resource and Admin duties with minimum 2 to 5 years of working experience in similar capacity. Able to handle confidential information and files
• Good command of English and Bahasa Malaysia
• IT literate, reliable and meticulous with figures and data

Responsibilities:

• Assist to maintain up to data employees’ information into database i.e on personal particular, medical expenses, leave and staff attendance records and ensure its accuracy;
• Monitor and review daily attendance record for contract staff e.g Security Personnel, Cleaner or General Worker/Plant Helper. Ensure only registered contract staff are allow to enter Vance premise. Prepare month attendance sheet for contractor claims;
• Prepare and update monthly report for manpower movement, payroll report including overtime and deduction advice as per statutory guideline
• Handle general office administration, office facilities including IT and telecommunication functions
• Monitor and records incoming and outgoing correspondence or parcel including process utilities bills, supplier invoices for Management approval. Ensure the distribution of document to appropriate Person In Charge;
• Monitor office stationery and sundry stock including the reorder when necessary. Maintain record of stock distribution
• Closely monitor supplier services as per contract for office facilities and telecommunication system and vendor service (e.g vending machine/pest control/Security Guard). Request for technical assistance or records when necessary
• Ensure office building and surrounding well maintain by cleaner at all time
• Maintain overall department documents, managing staff travel arrangement, claims and medical claims and expenses report
• Maintain record of petty cash issuance and reimbursement

Any other assignments as given by the management

Perks & Benefits

• Employee equity
• Commission and bonus
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities
• Fitness membership

Requirements: -

• Primary Language: Mandarin (Require to liaise with mostly Cantonese / Mandarin Speaking clients and suppliers)
• Candidate must possess at least Professional Certificate/Degree in accountancy.
• At least 1Year of working experience with accounting knowledge.
• Required language(s): Bahasa Malaysia, English
• Able to communicate in Mandarin.
• Computer literate (Microsoft Office applications and computerized accounting system).
• Has a pleasant personality, self-motivated and able to do multitasking independently under challenging environment.
• Proactive with high sense of responsibilities.
• Ad hoc tasks as a when required.

Responsibilities:

• Performing basic office tasks, such as filing, data entry etc
• Processing transactions, issuing cheque, preparing TT Transfer etc
• To performs a variety of general accounting support tasks in account department.
• Responsible on account receivable/payable related functions.
• To process and ensure completeness of accounting records for day-to-day business transaction.
• Liaise with internal and external parties on billings, payments and reconciliations.
• Able to work in teams and complete tasks on time with minimal supervision.
• Assist in general filing and administration jobs.
• Perform all other duties assigned by supervisor.

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Company trips
• Medical insurance
• Personal leave
• Miscellaneous allowance, Medical, Bonus, Company Uniform
• Monday to Friday 9:00am to 6:00pm

Job Requirements:-

• SPM/Diploma/Degree holder preferbly in TESL
• Has initiative, proactive and able to multitask
• Good communication skills in English
• Proficient in MS Office software, such as Word, Excel and PowerPoint
• Able to work independently and as a team player
• Prior working experience in education centres and working with young children will be an added advantage
  
  

Job Duties & Responsibilities

• To assist the Centre Manager in administrative matters and ensure smooth daily operation of the centre
• Answer phone, handling enquiries (both new and follow up) and attending to walk-in customers
• Conduct placement test, process enrolment documents and students registration via EMS
• Billing, collection and banking of fees
• Cambridge Assessment English exam registration, fee collection and submitting exam registration before deadline
• Inventory & purchasing (stock movement & ordering books with approval of Centre Manager)*
• Maintaining library system (book movement, making sure books are returned)

Perks & Benefits

• Open culture
• Personal development opportunities

Job Requirements :

• Candidate must possess at least Higher Secondary/STPM/"A' Level/Pre-U Diploma/Administration/Accounting or equivalent
• Assist in handling of full set of accounts
• Fluent in Mandarin, English and BM
• Skill(s) : Microsoft Word, Excel
• Knowledge of Autocount Accounting Software will be an add advantage
• At least 2 - 3 year(s) of working similar experience
• Pleasant personality with good communication skills
• Able to start work in short notice period is an add advantage
• Support the coordination and implementation of audit strategies.
• Positive character attributes, reliable and able to work independently. 

 
Job Scope :

• To perform daily accounting operations and maintain filing system and records, etc.
• Create and update records and databases with personnel, financial and other data.
• Assist in prepare and monitor of cash flow
• Responsible, committed, have initiative and able to work independently with minimum supervision.
• To monitor inventory always up-to-date in system & purchase invoice entry.
• Process Invoices, receipts, and payments, ensuring accuracy and timeliness
• Undertake ad-hoc assignments as and when required

Perks & Benefits

• Annual leave
• Medical

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Any other ad hoc assignment.
• Perform accurate data entries into Property Developer System & checking thereafter of all entries.
• Timely issuance of progress claim, reminders and notices to purchasers, end-financiers and solicitors.
• Check, monitor and follow-up closely on legal documentation i.e. SPA, Sub-sales and Loan Assignments with solicitors.
• Close monitoring, follow-up and timely collection of progress claims and credit control.
• Attend to and liaise with purchaser’s solicitors and end-financiers on enquiries and loan documentation.
• Ensure system is updated with new purchaser’s data until the issuance of title.
• Liaise with relevant authorities and solicitors on application of consent to transfer and MOT.
• Analyse and prepare reports for Management review.
• Maintain good and efficient filing of the relevant projects & purchaser files.
• Adhere to the administrative processes set & meet with the 3 days turn around process time.
• Ensure subordinate(s) is working efficiently and diligently meeting the turnaround time.
• Any other duties as may be assigned from time to time by the Superior.

Requirements:

• Possess at least a Bachelor's Degree in Accounting, Finance or related fields with professional qualifications.
• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filling procedure.
• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of accounting software.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Casual dress code
• Free snacks / Happy hours
• Medical insurance
• Open culture
• Personal development opportunities

Responsibilities:

• Data entry into accounting system and ensuring all records are in proper order.
• Responsible for monthly accounting reconciliation and puchasing function.
• Prepare monthly claims and related bills.
• HR duties to include work pass application, payroll and etc.
• Perform admin related duties and ad-hoc duties.

Requirements:

• Diploma or Degree holder is preferred.
• Excellent interpersonal skills.
• Independent and able to multi-task.
• Related working experience in manufacturing industry is an added advantage.

• Opportunities for promotion
• Professional development