human resource admin jobs in kuala lumpur

We are looking for fresh graduate or good learner to fill a vacant position at OWNDAYS Malaysia.

Job Description

• Ensuring the submission of payroll reports and sheets for timely processing of staff salary.
• Gathers and tracks time records of employees and calculates hours worked to make accurate payments.
• Providing information and answering employee questions about payroll related matters.
• Managing electronic timekeeping systems or manually collecting and reviewing timesheets.
• Ensuring to monitor and maintain leaves record, payroll information and ensure these records are updated periodically.
• Ensuring prompt update of all software for accurate payroll processing and administration.
• Ensuring that all payroll processes are in compliance and documented.
• Ensuring the updating of the organization’s payroll procedures.
• Responsible for the recruiting cycle from sourcing, advertising, resume screening, and interviews to delivering headcount targets.
• Responsible to deal with relevant government and statutory bodies to comply with government rules and regulations.
• Ensuring timely submission of statutory documents (EPF, SOCSO, EIS, LHDN and HRDF).
• Prepare HR related documents (EG: Employment Contract, Appraisal Forms, Warning Letter etc.)
• Assist in other ad-hoc task and general administration duties as assigned.

Job Requirements

• Candidates must at least possess SPM / STPM certificate or diploma/degree in Human Resources Management, Business administration or equivalent.
• At least 1 year of working experience in the related field is required for this position.
• Proficiency in Microsoft Office and payroll software programs.
• Strong ability to maintain confidentiality in the course of work and to pay attention to detail and perform tasks accurately.
• Ability to work under intense pressure, able to prioritize and multiple tasks effectively.
• Good problem-solving skills, time management skills, communication skills, both verbal and written.
• Working knowledge of relevant legal regulations.
• Good interpersonal and communication skills.
• Communicate well in English & Mandarin and coordination skills.

Given 6 days off in a month.

Working hours: 9 hours including 1 hour break.

OT *1.5 ( Able to work Over time if needed )

Fresh graduate is welcome.

Welcome to JOIN us!

Perks & Benefits

• Annual leave
• Medical

We are looking for a skilled Human Resource Manager who will recruit, support and develop talent through developing policies and managing procedures. You will be responsible for administrative tasks and you’ll contribute to making the company a better place to work.

If you are passionate about HR and highly efficient, give us a chance to meet you. We expect you to have knowledge of various HR functions. We want to see a committed and approachable individual and be impressed with your character and skills.

The goal will be to provide excellent assistance and support to employees and managers.

Responsibilities:

Manage the recruitment and selection process. Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process.
Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements
Develop and monitor overall HR strategies, systems, tactics and procedures across the organization.
Oversee and manage a performance appraisal system that drives high performance.
Maintain pay plan and benefits program.
Assess training needs to apply and monitor training programs.
Report to management and provide decision support through HR metrics.
Ensure legal compliance throughout human resource management.
 

Requirements: 

Proven working experience as HR manager or other HR executive.
Familiarity of HR systems and databases.
Knowledge of HR functions (pay & benefits, recruitment, training & development etc.)
Understanding of labor laws and disciplinary procedures

Perks & Benefits

• Commission and bonus
• Nearby public transport
• Regular team activities
• Company trips
• Personal development opportunities

Responsibilities:

• Perform end-to-end recruitment functions from sourcing, shortlisting, interview
  arrangement, conducting interviews, and making job offers to support manpower requisition.
• Liaise with third parties and work on placing job advertisements at job portals and career websites to promote job vacancies
• Plan and arrange to participate in career fairs
• Provide advice to employees on HR-related policies and procedures
• Other human resource-related activities such as coordinating payroll, updating of employment data and employment pass application

Requirements:

• Bachelor’s Degree in Human Resource, Business Administration or equivalent
• Possess good English writing skills as well as good communication and
  interpersonal skills
• Proficient in MS Office applications
• Minimum 1 - 2 years of relevant working experience

Perks & Benefits

• Annual leave
• Medical

Job Responsibilities: 

Responsible for full spectrum of HR Function which includes recruitment, payroll, training and development, administration and other HR related matters. 

Job Description: 

• Maintain and update employee personal files, attendance record, leave processing and documents related as assigned by superior 
• Responsible for managing payroll matter accordingly and liaise with finance department.
• Liaise with respective HOD on the recruitment process and its criteria from times to times. 
• To conduct Exit Interview and related documents for resignation staff.
• Prepare training-related material, application of HRDC Grant and Training Application for reimbursement and updates the record.
• Ensure all EL/ Medical Leave been submitted and recorded accordingly.
• Aware of any changes made by government in any HR related matters from times to times.
• Liaise with Panel Clinics with the updates staff list who entitled for Outpatient medical coverage benefits from time to times.
• Handle and manage inquiries from staff and management for all HR related matters
• Implement any ad-hoc tasks assigned by management. 

Requirement: 

• Candidate must possess at least a Diploma or Degree in Human Resource Management or equivalent.
• At least 2 years of working experience in related field is required
• Well versa with SAGE Payroll system will be added advantage.
• Able to work with minimum supervision, independent and creative of planning daily tasks.
• Possess good computer literate, interpersonal and communication skills.
• Preferable candidates who are able to start working immediately and willing to work in Kuchai Lama.
• Possess own transport
• Good command of spoken English, Mandarin and Bahasa Malaysia.
• Must be able work in fast paced environment.
• Possess an attitude and mindset able to meet the deadlines, organized, meticulous, attention to details and autonomous self-starter. 

Perks & Benefits

• Sabatical Leave 
• Medical
• Free Parking 
• Fun Environment 
• Overtime 

Responsibilities:

HR Role:

• Develop and implement HR strategies and initiatives aligned with the overall business strategy.
• Bridge management and employee relations by addressing demands, grievances or other issues.
• Manage the recruitment and selection process.
• Support current and future business needs through the development, engagement, motivation and preservation of human capital.
• Develop and monitor overall HR strategies, systems, tactics and procedures across the organization.
• Nurture a positive working environment.
• Oversee and manage a performance appraisal system that drives high performance.
• Maintain pay plan and benefits program.
• Assess training needs to apply and monitor training programs.
• Report to management and provide decision support through HR metrics.
• Ensure legal compliance throughout human resource management.

Admin Role:

• Provide general office administrative support and responsible for the maintenance of workplace safety & functionality.
• Handle administrative work of company vehicles including inspection, road tax renewal, insurance coverage, accident claims, summons and fleet cards.
• Handle and proposing of company insurance including Group Employee and General.
• To be responsible for company business licenses/operations-related licenses/permits application and renewal.
• Any ad-hoc duties as assigned by the management.

Requirements: 

• Proven working experience as HR manager.
• People oriented and results driven.
• Hands-on experience with human resources metrics.
• Familiarity of HR systems and databases.
• Ability to architect strategy along with leadership skills.
• Good active listening, negotiation and presentation skills.
• Competence to build and effectively manage interpersonal relationships at all levels of the company.
• In-depth knowledge of labour law and HR best practices.
• Possess at least a Bachelor's Degree in Human Resources or related field.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Medical insurance
• Personal leave
• Open culture

Responsibilities:

HR Role:

• Develop and implement HR strategies and initiatives aligned with the overall business strategy.
• Bridge management and employee relations by addressing demands, grievances or other issues.
• Manage the recruitment and selection process.
• Support current and future business needs through the development, engagement, motivation and preservation of human capital.
• Develop and monitor overall HR strategies, systems, tactics and procedures across the organization.
• Nurture a positive working environment.
• Oversee and manage a performance appraisal system that drives high performance.
• Maintain pay plan and benefits program.
• Assess training needs to apply and monitor training programs.
• Report to management and provide decision support through HR metrics.
• Ensure legal compliance throughout human resource management.

Admin Role:

• Provide general office administrative support and responsible for the maintenance of workplace safety & functionality.
• Handle administrative work of company vehicles including inspection, road tax renewal, insurance coverage, accident claims, summons and fleet cards.
• Handle and proposing of company insurance including Group Employee and General.
• To be responsible for company business licenses/operations-related licenses/permits application and renewal.
• Any ad-hoc duties as assigned by the management.

Requirements: 

• Proven working experience as HR manager.
• People oriented and results driven.
• Hands-on experience with human resources metrics.
• Familiarity of HR systems and databases.
• Ability to architect strategy along with leadership skills.
• Good active listening, negotiation and presentation skills.
• Competence to build and effectively manage interpersonal relationships at all levels of the company.
• In-depth knowledge of labour law and HR best practices.
• Possess at least a Bachelor's Degree in Human Resources or related field.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Medical insurance
• Personal leave
• Open culture

We are looking for fresh graduate or good learner to fill a vacant position at OWNDAYS Malaysia.

Job Description

• Ensuring the submission of payroll reports and sheets for timely processing of staff salary.
• Gathers and tracks time records of employees and calculates hours worked to make accurate payments.
• Providing information and answering employee questions about payroll related matters.
• Managing electronic timekeeping systems or manually collecting and reviewing timesheets.
• Ensuring to monitor and maintain leaves record, payroll information and ensure these records are updated periodically.
• Ensuring prompt update of all software for accurate payroll processing and administration.
• Ensuring that all payroll processes are in compliance and documented.
• Ensuring the updating of the organization’s payroll procedures.
• Responsible for the recruiting cycle from sourcing, advertising, resume screening, and interviews to delivering headcount targets.
• Responsible to deal with relevant government and statutory bodies to comply with government rules and regulations.
• Ensuring timely submission of statutory documents (EPF, SOCSO, EIS, LHDN and HRDF).
• Prepare HR related documents (EG: Employment Contract, Appraisal Forms, Warning Letter etc.)
• Assist in other ad-hoc task and general administration duties as assigned.

Job Requirements

• Candidates must at least possess SPM / STPM certificate or diploma/degree in Human Resources Management, Business administration or equivalent.
• At least 1 year of working experience in the related field is required for this position.
• Proficiency in Microsoft Office and payroll software programs.
• Strong ability to maintain confidentiality in the course of work and to pay attention to detail and perform tasks accurately.
• Ability to work under intense pressure, able to prioritize and multiple tasks effectively.
• Good problem-solving skills, time management skills, communication skills, both verbal and written.
• Working knowledge of relevant legal regulations.
• Good interpersonal and communication skills.
• Communicate well in English & Mandarin and coordination skills.

Given 6 days off in a month.

Working hours: 9 hours including 1 hour break.

OT *1.5 ( Able to work Over time if needed )

Fresh graduate is welcome.

Welcome to JOIN us!

Perks & Benefits

• Annual leave
• Medical

JOB SCOPE

1. To prepare Company’s Handbook.
2. Handle full spectrum of payroll processing activities inclusing computing wages, bonus, allowances, overtime, claims, payroll deduction, advance payments and others.
3. Maintaining employee’s personal files & update employees’ information timely
4. Handle HR administrative matters. (Eg: Appoinment Letter, Memo, Evaluation Form, Disciplinary Letter, Show Cause Letter, Warning Letter, Performance Improvement Plan, Termination Letter)
5. Manage the KPI/ staff appraisal/disciplinary and evaluation process together with the management.
6. Ensure HR practices are followed and in compliance to all requirements of Government regulations
7. Liaise with government authorities and statutory bodies on matters related to Human Resources
8. Answer employees' queries about HR-related issues.
9. Any other ad-hoc tasks by Manager when necessary.

JOB QUALIFICATION

1. Degree in Human Resources or relevant field.
2. Minimum 2 years of related work experience is required
3. Strong spoken and written skills in English, Bahasa Malaysia and Chinese. 
4. Good interpersonal and communication skills
5. Must be well-versed with Malaysian Labour Laws
6. Possess own transport is an added advantage

Perks & Benefits

Working Hour    : 9.30a.m – 6.30p.m (5.5 days)
Location             : Setapak

• ANNUAL LEAVE
• MEDICAL LEAVE
• BIRTHDAY LEAVE
• FREE PARKING
• STAFF PURCHASE

Job Alert : We are a leading travel agency seeking a motivated and organized individual to join our team as an Administrative/HR Executive.

Administrative/HR Executive

Attractive Salary : RM4,000- RM4,300 (Negotiable)

Job Description

• Handle HR and administrative matters
• Liaise with others department on maintenance and operations
• Monitor deadlines reports & letters
• Handle written correspondences
• Any other duties and responsibilities that may be assigned from time to time
• Keep office organised
   

Requirements:

• Minimum 3 years of working experience in the related field.
• Relevant experience in multitasking and coordination roles
• Able to communicate in several language
• Self-motivated and independent
• Preferable can start work immediately or in short notice will be an advantage
• Able to multitask and priorities daily workload, and adapt to a high dynamic work environment

Perks & Benefits

• Medical leave
• Personal leave
• Personal development opportunities

Job Responsibilities: 

Responsible for full spectrum of HR Function which includes recruitment, payroll, training and development, administration and other HR related matters. 

Job Description: 

• Maintain and update employee personal files, attendance record, leave processing and documents related as assigned by superior 
• Responsible for managing payroll matter accordingly and liaise with finance department.
• Liaise with respective HOD on the recruitment process and its criteria from times to times. 
• To conduct Exit Interview and related documents for resignation staff.
• Prepare training-related material, application of HRDC Grant and Training Application for reimbursement and updates the record.
• Ensure all EL/ Medical Leave been submitted and recorded accordingly.
• Aware of any changes made by government in any HR related matters from times to times.
• Liaise with Panel Clinics with the updates staff list who entitled for Outpatient medical coverage benefits from time to times.
• Handle and manage inquiries from staff and management for all HR related matters
• Implement any ad-hoc tasks assigned by management. 

Requirement: 

• Candidate must possess at least a Diploma or Degree in Human Resource Management or equivalent.
• At least 2-4 years of working experience in related field is required
• Well versa with SAGE Payroll system will be added advantage.
• Able to work with minimum supervision, independent and creative of planning daily tasks.
• Possess good computer literate, interpersonal and communication skills.
• Preferable candidates who are able to start working immediately and willing to work in Kuchai Lama.
• Possess own transport
• Good command of spoken English, Mandarin and Bahasa Malaysia.
• Must be able work in fast paced environment.
• Possess an attitude and mindset able to meet the deadlines, organized, meticulous, attention to details and autonomous self-starter. 

Perks & Benefits

• Employee equity
• Casual dress code
• Personal leave
• Sabbatical leave
• Open culture

Job Summary

To ensure smooth execution of the full spectrum of employee work cycle, from recruitment, learning & development, performance management system, compensation & benefits, employee relations up to exiting.

Scope of Work

1. Recruitment

• Support the recruitment and selection process by being the main liaison to the Head of Unit (HoU) / Head of Department (HoD) for their recruiting needs;
• Monitoring the headcounts and placing job advertisements when necessary;
• Conducting preliminary screening from job applications and arranging for interviews;

2. Training & Development

• Support the training requisition from staff with training registration, preparing Approval Memo, acquiring the Tax Invoice, preparing Request for Payment, and acquiring the relevant Payment Receipt;
• Monitor the training budget, and training hours for all staff.

3. Compensation & Benefits

• Prepare monthly payroll report (changes)
• Handle staff insurance claims and queries;
• Administer all leave benefits and claims;
• Assist in implementing HR initiatives and projects;
• Liaise with insurance vendors for staff insurance matters.

4. Employee Relations

• Coordinate staff orientation;
• Coordinate and execute company events and activities that promote overall staff well-being and professional development;
• Advise staff on the prevailing HR policies and procedures;
• Liaise with Government Agencies such as MOHR, JTK, EPF, SOCSO, Zakat, MEF and etc. to meet legislations and regulations.

5. Performance Management System

• Assist in staff performance appraisal exercise, from KPI setting, verification of data, to arrangement of appraisal meetings;
• Update confirmed performance rating into the HRIS system;
• Ensure that all staff follow the KPI submission timeline.

7. General Administration

• Administer HRIS to manage access rights and module settings, as well as to update records;
• Update monthly HR budget utilization
• Monitor employees attendance / working arrangements and prepare monthly reports
• Monitor and administer career progression including contract renewals, headship appointments, confirmation etc.;
• Prepare contracts and monitor expiry of contracts to ensure timely renewal;
• Ensure proper documentation of all employment;
• Assist in the review of HR policies and procedures;
• Review HR checklists and forms;
• Attend meetings on behalf of HOU when deemed neccessary
• Any other duties as assigned by the Management.

Perks & Benefits

• Employee equity
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Flexible working hours
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Job Summary

To ensure smooth execution of the full spectrum of employee work cycle, from recruitment, learning & development, performance management system, compensation & benefits, employee relations up to exiting.

Scope of Work

1. Recruitment

• Support the recruitment and selection process by being the main liaison to the Head of Unit (HoU) / Head of Department (HoD) for their recruiting needs;
• Monitoring the headcounts and placing job advertisements when necessary;
• Conducting preliminary screening from job applications and arranging for interviews;

2. Training & Development

• Support the training requisition from staff with training registration, preparing Approval Memo, acquiring the Tax Invoice, preparing Request for Payment, and acquiring the relevant Payment Receipt;
• Monitor the training budget, and training hours for all staff.

3. Compensation & Benefits

• Prepare monthly payroll report (changes)
• Handle staff insurance claims and queries;
• Administer all leave benefits and claims;
• Assist in implementing HR initiatives and projects;
• Liaise with insurance vendors for staff insurance matters.

4. Employee Relations

• Coordinate staff orientation;
• Coordinate and execute company events and activities that promote overall staff well-being and professional development;
• Advise staff on the prevailing HR policies and procedures;
• Liaise with Government Agencies such as MOHR, JTK, EPF, SOCSO, Zakat, MEF and etc. to meet legislations and regulations.

5. Performance Management System

• Assist in staff performance appraisal exercise, from KPI setting, verification of data, to arrangement of appraisal meetings;
• Update confirmed performance rating into the HRIS system;
• Ensure that all staff follow the KPI submission timeline.

7. General Administration

• Administer HRIS to manage access rights and module settings, as well as to update records;
• Update monthly HR budget utilization
• Monitor employees attendance / working arrangements and prepare monthly reports
• Monitor and administer career progression including contract renewals, headship appointments, confirmation etc.;
• Prepare contracts and monitor expiry of contracts to ensure timely renewal;
• Ensure proper documentation of all employment;
• Assist in the review of HR policies and procedures;
• Review HR checklists and forms;
• Attend meetings on behalf of HOU when deemed neccessary
• Any other duties as assigned by the Management.

Perks & Benefits

• Employee equity
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Flexible working hours
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Job Responsibilites:

• Assist in recruitment cycle included job posting, screen, arrange interview with potential candidate and on boarding process 
• To update and monitor leave record 
• To perform filling and upkeep departmental documents 
• Update/ enroll employees medical entitlement on monthly basis 
• Coordinate trainings / activities as and when needed 
• To circulate memo / announcement to employees 
• Support other functions or adhoc task which assigned by the superior / HOD from time to time 

Job Requirement: 

• Candidate must possess at least Diploma in Human Resource Management or equivalent. 
• At least 1 year of working experience in the related field. 
• Able to multitask and proven record of handling confidential information. 
• Results-oriented with sound analytical, problem-solving, planning, and organizational skills. 
• Excellent communication, interpersonal and analytical thinking skills. 
• Able to work under minimal supervision. 
• Excellent command of written and verbal English and Bahasa Malaysia 

Perks & Benefits

• Medical insurance
• Personal leave
• Personal development opportunities

Responsibilities:

• Responsible for the full spectrum of Human Resources functions.
• Responsible to advertise job vacancy, screening candidates, arrange for interview and interview candidates.
• To ensure and preparing all HR operation processes and documents such as appointment, induction, confirmation, transfer, resignation and etc.
• To checking and verify the overtime summary sheets
  Responsible to renew all the annual subscription for BEM, IEM, IOW, BOG, IGM and CIDB (Engineers and Geologists)
• Administer the HRDC portal including grants submission and follow-up on claims/queries.
• Assist in updating company policies and procedure to ensure employees understand and comply with them.
• Yearly update the company information to ACEM Directory.
• To undertake and perform other HR functions, ad-hoc projects and other duties as assigned.

Requirements:

• Candidate must possess at least a Diploma/Bachelor's Degree in Human Resource Management or any equivalent.
• At least 5 year(s) of working experience HR field
• Full-Time position(s) available. 
• Basic or Intermediate knowledge in Microsoft Office (Ms Word, Ms PowerPoint, Ms Excel and etc.).
• Required language(s): English and Malay.
• Understand Malaysia labour laws and local statutory.
• Good writing skills and able to communicate well with all levels of people
• Able to join us immediately would be an added advantage.
• Able to work independently with minimum supervision
• If you are interested, kindly send an email to recruitment@gnpgroup.com.my

Perks & Benefits

• Casual dress code on Friday
• 5 days working hours (Monday to Friday)
• Varies working hours  

Job Scope         

• Maintain the work structure by updating job requirement and descriptions for all positions.
• Maintain organization staff by establishing a recruiting, testing and interviewing.
• Ensure planning, monitoring and appraisal of employee work results, scheduling management conferences with employee, hearing, resolving employees grievances and counselling employees and supervisor.
• Maintain employees benefits programme and inform employees of benefit and claims and contract.
• Monitoring & Checking Staff attendance & Allowances.
• Organise office party, annual dinner and company celebration and trip.
• Checking & Preparing Yearly Bonus & KPI.
• Monitoring and recording staff performances for issuing notice / warning letter.
• Maintain Staff data base. 
• Prepare HR documents, like employment contracts and new hire guides.
• Arrange travel accommodations and process expense forms.
• Checking staff’s claims.
• Preferable own transportation

Perks & Benefits

• Commission and bonus
• Casual dress code
• Medical insurance
• Attendance allowances
• KPI incentives