hr officer jobs in petaling jaya

Responsibilities:

• Manage the overall interview, selection, onboarding new hire process and closing process, experience with full-cycle recruiting
• Sourcing for potential candidates through job portals/referral/ headhunting.
• Conduct phone screening & interviews to select potential candidate that meet the job requirements.
• Responsible for preparation and follow up on hiring documentation i.e.  personal documentations and etc.
• Handle staff attendance daily recording, worker disciplinary matter, annual leave and medical leave application and record
• Handle foreign workers matter
• To carry out any other duties and ad-hoc assignments, as and when required.
• Assess training needs and coordinate learning and development initiatives for all employees
• Able to work under pressure and efficiently.
• Ability to communicate effectively & professionally
• Positive & pro-active attitude towards work 

Job Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher Graduate Diploma ,Bachelor's Degree, Human Resource Management or any related field.
• At least 1 year working experience in the HR field
• Computer literate (Microsoft Excel)
• Discipline with good interpersonal & communication skill
• Independent, self-motivated and aggressive
• Possess own transport
• Able to start work immediately will be an added advantage
• Candidates with experience will be an added advantage

Perks & Benefits

• Personal development opportunities
• Annual leave
• Medical

Responsibilities:

• Design compensation and benefits packages.
• Coordinate in the performance review procedures (e.g. quarterly/annual evaluations).
• Implement effective sourcing, screening and interviewing techniques.
• Assess training needs and coordinate learning and development initiatives for all employees.
• Monitor HR department's budget.
• Act as the point of contact regarding labour legislation issues.
• Create and run referral bonus programs.
• Review current HR technology and recommend effective software.
• Measure employee retention and turnover rates.
• Oversee daily operations of the HR department.

Requirements:

• Proven work experience as an HR Executive, HR Manager or similar role.
• Experience with Human Resources Management Systems / Applicant Tracking Systems.
• Familiarity with full-cycle recruiting.
• Strong knowledge of labour legislation (particularly employment contracts, employee leaves and insurance).
• Demonstrable leadership abilities.
• Excellent communication skills.
• Possess at least a Bachelor's Degree in Human Resources Management or relevant field; MSC is a plus.

Perks & Benefits

• Annual leave
• Medical

Responsibilities:

• Manage the overall interview, selection, onboarding new hire process and closing process, experience with full-cycle recruiting
• Sourcing for potential candidates through job portals/referral/ headhunting.
• Conduct phone screening & interviews to select potential candidate that meet the job requirements.
• Responsible for preparation and follow up on hiring documentation i.e.  personal documentations and etc.
• Handle staff attendance daily recording, worker disciplinary matter, annual leave and medical leave application and record
• Handle foreign workers matter
• To carry out any other duties and ad-hoc assignments, as and when required.
• Assess training needs and coordinate learning and development initiatives for all employees
• Able to work under pressure and efficiently.
• Ability to communicate effectively & professionally
• Positive & pro-active attitude towards work 

Job Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher Graduate Diploma ,Bachelor's Degree, Human Resource Management or any related field.
• At least 1 year working experience in the HR field
• Computer literate (Microsoft Excel)
• Discipline with good interpersonal & communication skill
• Independent, self-motivated and aggressive
• Possess own transport
• Able to start work immediately will be an added advantage
• Candidates with experience will be an added advantage

Perks & Benefits

• Personal development opportunities
• Annual leave
• Medical

Position Purpose 

• This role encompasses all aspects of HR, including recruitment, payroll, compensation and benefits, and training. It includes administrative areas such as office management, facilities management, and policy development.
• This role serves as the first point of contact for our employees in search of HR or
  Administration support. The ideal candidate will have exceptional communication and interpersonal skills and a passion for our business and its success.
• A flexible approach is crucial in this role, as the ability to react and work quickly with a complex & dynamic environment.

Major Tasks & Responsibilities

• Execute HR and administration activities.
• Manage employee life cycle which include onboarding, transfers, promotion and off boarding.
• Maintain e-HRMS and ensure accuracy for all data entries in the e-HRMS.
• Provide HR operational support in HR data analytics by ensuring high employee data integrity in e-HRMS.
• Recommend, implement and maintain proper HR policies, procedures and best
  practices.
• Ensuring compliance with organizational policies and procedures
• Manage Employee Relations, Welfare, Safety and Health to foster a conducive work environment and ensure legal compliance.
• Responsible for the organizational HR needs, providing HR solutions to improve
  business performance.
• Coordinate and supervise the administrative function and outsourced services of the organization including IT services, management of the company premises, facilities and all office equipment and property and ensure safety in the workplace and provision of working tools.
• Provide support as and when needed to assist line manager in overseeing day-to-day operations or to manage transformation projects.
  
  

Work Relations 

• All internal stakeholders
• External stakeholders, eg. payroll service provider, IT vendor, non-trade vendors, etc

Qualifications

• Bachelor & degree or diploma in Human Resource Management, Business
  Administration, Social Studies, or related from a recognized institution.
• Minimum two (2) years’ experience in the HR Profession
• Must have high standards of integrity and ethical practice
• Must have strong management and Leadership skills
• Strong business and organizational planning ability
• Should have strong analytical and be result-oriented
• Able to create a strong and successful relation with the employees
• Proven ability to multitask
• Problem Solver
• Excellent in negotiations skills.
• Good listening
• Excellent written and verbal communication

Perks & Benefits

• Annual leave
• Medical

If you believe that you can create a better company be creating a better workplace, then we have just the role for you. Reporting to the HR manager, the candidate shall be responsible for conducting day to day HR operations as well as rolling out company events and administering staff welfare policies. An engaging and involving role awaits the successful candidate with excellent prospects of career advancement. 

Responsibilities:

• Organize and maintain personnel records.
• Update internal databases (e.g. record sick or maternity leave).
• Prepare HR documents, like employment contracts and new hire guides.
• Revise company policies.
• Liaise with external partners, like insurance vendors, and ensure legal compliance.
• Create regular reports and presentations on HR metrics (e.g. turnover rates).
• Answer employees queries about HR-related issues.
• Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules).
• Arrange travel accommodations and process expense forms.
• Participate in HR projects (e.g. help organize a job fair event).

Requirements:

• Proven work experience as an HR Administrator, HR Administrative Assistant or relevant role.
• Experience with HR software, like HRIS or HRMS.
• Computer literacy (MS Office applications, in particular).
• Comprehensive knowledge of labour laws.
• Strong organizational skills, with an ability to prioritize important projects.
• Good phone, email and in-person communication skills.
• Possess at least a Bachelor's Degree in Human Resources or relevant field.

Perks & Benefits

• Parking allowance
• Casual dress code
• Regular team activities
• hospitalization insurance
• Open culture
• Engaging and vibrant working environment 
• Support and training 
• Excellent career advancement prospects 

Responsibilities:

• Assist with day to day operations of the HR functions and duties.
• Provide clerical and administrative support to Human Resources executives.
• Compile and update employee records (hard and soft copies).
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc).
• Coordinate HR projects (meetings, training, surveys etc) and take minutes.
• Deal with employee requests regarding human resources issues, rules, and regulations.
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc).
• Communicate with public services when necessary.
• Properly handle complaints and grievance procedures.
• Coordinate communication with candidates and schedule interviews.
• Conduct initial orientation to newly hired employees.
• Assist our recruiters to source candidates and update our database.

Requirements:

• Proven experience as an HR assistant, staff assistant or relevant human resources / administrative position.
• Fresh graduates are encouraged to apply.
• PC literacy (MS Office, in particular).
• Familiarity with an HR2000 is added advantage.
• Good knowledge of labour laws.
• Strong organizational skills.
• Excellent communications skills.

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Medical insurance
• Personal leave
• Personal development opportunities

ADMIN OFFICER (Multiple Vacancies)

The overall responsibility includes supporting and assisting Executive and Manager in in day-to-day operations, in recruitment, trainings, events and examinations.

Detailed Job Description

Assist and support Team Lead and Head of Department in day-to-day coordination of recruitment, scholars management, trainings, events, and examinations which includes but not limited to;

A.     Trainings, Events & Exams 

• Prepare training/exam scheduling and timetabling;
• Invigilate during the exam sessions;
• Prepare welcome kits, learning materials and relevant documents for events;
• Coordinate events and trainings activities such as collecting and compiling scholars’ check-in and check-out attendance for accommodation, scholars’ attendance for all modules and activities, scholar’s assessments and scholar’s feedback on events;
• Send online materials to scholars who could not attend the training;
• Ensure that all details for events are updated in the online system;
• Prepare comprehensive report for clients.

B.     Recruitment 

• Assist in recruitment timeline planning;
• Coordinate Assessment and Selection activities such as filtering, assessment, interview, data entry, Decision Tree preparation, follow-up calling, documents collection and verification;
• Assist in the arrangement of logistics;
• Prepare attendance list and other relevant documents for assessment and interview;
• Perform invitation emailing and compilation of attendance confirmation via emails and telephone; 
• Engage interviewers for recruitment process;
• Data entry of all information gathered;
• Assist in compilation and producing of report for client;
• Work closely with institutions/Tuition Service Providers (TSP) to coordinate the recruitment process;
• Involve in company’s business development planning, preparation and execution;
• Assist in company’s marketing and promotion activities/events;
• Assist in preparing comprehensive report for clients.

C.     Scholars Management

• Update and ensure accuracy of all scholar’s information as per the timeline stated in the SOP;
• Liaise with institutions on scholars’ registration and enrolment, academic results, accommodation, invoices and other relevant matters;
• Ensure a complete set of updated timetables, scholar’s results and attendance is accessible to all;
• Ensure all scholars’ requests and enquiries are handled and replied to as stated in the SOP. All emails are replied to as per the timeline stated in the SOP;
• Provide administrative assistance for client’s ad-hoc/requests related to scholars;
• Prepare monthly and yearly reports to client.

Requirement

• At least bachelor’s degree or equivalent preferably in Administrative Science, Office Management, Business Admin, Library Management, Mathematics, Event Management;
• To work in a team, supporting team members in all relevant duties and tasks;
• Be involved in related activities/events as and when required by the Management;
• Attention to details, meticulous, good attitude, willing to learn, good communication skills and receptive to feedback and continuous improvement;
• Confident, proactive and energized;
• Required skill(s): MS Office, in particular, Microsoft Excel and PowerPoint;
• Must be willing to travel, work irregular hours and weekends frequently.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Free snacks / Happy hours
• Regular team activities
• Company trips

Environmental officer responsibilities:

The general job of an environmental officer entails evaluating, planning and implementing environmental issues. 

Assist EO at site as per below :

• Developing policies, procedures, and guidelines for department operations such as data management or safety procedures
• Inspecting facilities that may pose a risk to public health or the environment, such as chemical plants, power plants, oil refineries, landfills, sewage treatment plants, and industrial waste sites
• Conducting research and analysis on topics such as environmental impact, pollution prevention techniques, and government regulations related to environmental issues
• Preparing reports, maps, charts, and other documentation detailing findings from inspections or research projects
• Educating the public on environmental issues and compliance with regulations
• Investigating complaints about potential environmental violations and conducting follow-up audits to ensure compliance with established guidelines
• Maintaining records of environmental data and samples collected during investigations
• Recommending changes in laws or regulations based on findings from research projects or investigations
• Conducting site inspections to identify environmental hazards and make recommendations for corrective action

Requirements:

• Degree of environmental science from recognized institution
• At least with 3 years exp in related discipline
• Can start immediately
• Own transport/own accommodation
• Got CISEC/CESSWi cert

Epf Socso provided

Contract 2 years

Salary RM5-6k

Work location at Sunway Mentari, PJ Selangor

Perks & Benefits

• Annual leave
• Medical

Job Requirements : 

• 2 – 4 years of experience in Service Co-ordination.
• SPM Level
• Able to communicate in Mandarin, English and Bahasa Malaysia.
• Basic MS Office skills and SQL Accounting software (Training will be provided)
• Multitasking at times with details.
• Team player.

JOB DETAILS 

• Location: USJ, Subang Jaya, Selangor 
• Salary: RM 2,600.00 to RM2,800.00
• 5 Working Days, 8:30 am to 5:30 pm 
• Type:  Permanent Benefits: EPF, SOCSO, BONUS and so on.
• Provide support to sales team/activities.
• Prepare quotation and processing customer orders.

Perks & Benefits

• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

JOB RESPONSIBILITIES:

1.    Management Reporting

• Timely closing of monthly management report including the preparation of detailed Work in Progress Schedule, Subcontractors work in progress schedule, Fixed Asset Schedule, Fixed Deposit Interest Table, Trade Receivables and Payables Aging Report and Accruals Account.

2.    Cash Flow & Treasury Management

• Prepare suppliers’ payment budget on monthly basis
• Prepare bank reconciliation on monthly basis
• Prepare trade lines documents for drawdown purpose and Bank Guarantee for tender
• Dealing with banker on the utilization of trade lines including BG, IF/TR and ODPC drawdown

3.    Account Payables (“AP”) Management

• Ensuring AP transactions are properly captured into accounting system
• Petty Cash properly checked before captured into accounting system
• Ensuring payments documents are properly done before management approval
• Prepare payment documents for suppliers, subcontractors and any other monthly commitment expenses
• Check labour wages
• Responsible for back-charge costs of subcontractors on monthly basis
• Checking creditors reconciliation on monthly basis
• Coordinate on the suppliers and subcontractor’s payment
• Ensuring subcontractors progress claims and payments are properly captured and updated on regular basis

4.    Account Receivables (“AR”) Management

• Ensuring AR transactions are properly captured into accounting system
• Ensuring Invoices are issued on timely basis

5.    Project Account Management

• Responsible for projects accounts
• Prepare annual closing of account including the preparation of detailed Work in Progress Schedule, Subcontractors work in progress schedule, Fixed Assets Schedule, Fixed Deposit Table, Trade Receivables and Payables Aging Report and Accruals Account

6.    Statutory Reporting/Requirement

• Ensuring various audit schedules for annual audit purpose
• Dealing with auditor and tax agent on the annual audit and tax filing matters

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Environmental officer responsibilities:

The general job of an environmental officer entails evaluating, planning and implementing environmental issues. 

Assist EO at site as per below :

• Developing policies, procedures, and guidelines for department operations such as data management or safety procedures
• Inspecting facilities that may pose a risk to public health or the environment, such as chemical plants, power plants, oil refineries, landfills, sewage treatment plants, and industrial waste sites
• Conducting research and analysis on topics such as environmental impact, pollution prevention techniques, and government regulations related to environmental issues
• Preparing reports, maps, charts, and other documentation detailing findings from inspections or research projects
• Educating the public on environmental issues and compliance with regulations
• Investigating complaints about potential environmental violations and conducting follow-up audits to ensure compliance with established guidelines
• Maintaining records of environmental data and samples collected during investigations
• Recommending changes in laws or regulations based on findings from research projects or investigations
• Conducting site inspections to identify environmental hazards and make recommendations for corrective action

Requirements:

• Degree of environmental science from recognized institution
• At least with 3 years exp in related discipline
• Can start immediately
• Own transport/own accommodation
• Got CISEC/CESSWi cert

Epf Socso provided

Contract 2 years

Salary RM5-6k

Work location at Sunway Mentari, PJ Selangor

Perks & Benefits

• Annual leave
• Medical

Working closely with the Executive Director, this role assists to oversees all aspects of human resources practices and processes and also ensures a productive workplace where everyone works to realize the corporate values and objectives. 

Responsibilities:

• Handle full spectrum of HR function.
• Responsible for payroll processing (about 200 staff).
• Managing employees’ database and staff movement, including preparation of all HR letters, contracts and memos for the company.
• Assists in the development and implementation of employee handbook and personnel policies and procedures, in conjunction with senior management.
• Manage HRDF, comply with ISO 9001:2015 & 14001:2015 and conduct TNA, forecast training budget and propose training and development program that meets the training objectives.
• Manage and handle disputes, complains and grievances of staffs
• Create and maintain up-to-dates employee records in HR database
• Liaise with Head of Departments to identify training needs and propose training plan for management approval
• To ensure HR functions, activities and day-to-day operations run smoothly and efficiently.
• Handling office administration and maintenance
• To take on other responsibilities as and when assigned by the Management.

Requirements:

• Bachelor's degree/diploma in Human Resources, Business Administration or related fields.
• People oriented and result driven.
• Good communication skills, both written and oral: English, Bahasa Malaysia & Mandarin.
• Minimum 4-6 years of HR Generalist experience preferred.
• Familiar with HR2000 payroll system will be strong advantage for this role.

Perks & Benefits

• Employee equity
• Allowance (travel stipends, transportation, etc.)
• Personal leave
• Personal development opportunities
• Insurance package
• Employee discount on products

Responsibilities:

• Provide admin support to Sales department
• Assist in the issuance of job sheets, monitoring, follow up & arrangement of installation schedule.
• Assist in preparing of quotation, invoices & delivery orders
• Arrangement of entry pass & obtain approval from dept stores for installation
• Responsible for handling incoming calls & job orders via emailed
• Critical and Administrative duties such as filing and typing
• Any other responsibilities and duties that may be assigned from time to time

Requirements:

• Preferably candidates with SPM/ STPM / Certificate or equivalent & certificate in Accounting, would be an added advantage with minimum 1 or 2 years working experience
• Computer Literate (Microsoft Word, Microsoft Excel and Internet Explorer)
• Able to interact with multiple levels of management and customers & effectively meet deadlines.
• Independent and quick learner. Able to work independently and self-motivated.
• Candidates able to start work immediately are encourage to apply.
• Proficient in English and BM and able to converse in Chinese dialect is an added advantage.
• Pleasant personality, positive attitude & initiative to learn.
• Applicants should be Malaysian citizens.

We offer competitive remuneration package to the successful candidates.

Interest applicants are invited to "APPLY ONLINE" / CALL / E-MAIL resume to Ms. Jamie / Tham for an immediate interview at:

J & A Imaging Station Sdn. Bhd. (552778-X)

No 18, Jalan PJU 3/46, Sunway Damansara, 47810 Petaling Jaya.

Tel: 03-78040886 / Fax: 03-78051886 / E-mail: jaissb.hr@gmail.com

Job Responsibilities:

• To be responsible for payment and staff claim management
• To handle employee benefits related arrangement
• To assist in recruitment and training development
• To draft memo or policies and any other ad-hoc tasks may be assigned from time to time.

Requirements:

• Candidate must possess at least a Bachelor's Degree/ Post Graduate Diploma in Human Resource Management/ Business Studies or equivalent.
• Strong organization, multi-tasking and time management skills.
• Fresh graduate are welcome to apply.

Benefits:

• Attractive remuneration package;
• Medical claim and Dental claim;
• Group Personal Accident (GPA) & Insurance and Group Term Life Insurance (GTL);
• Staff purchase discount for eyewear product;
• Komugi bakery privilege card;
• Yearly complimentary eyewear product for 1 year service and above;
  
  

Perks & Benefits

• Employee equity
• Commission and bonus
• Medical insurance
• Personal leave

Working closely with the Executive Director, this role assists to oversees all aspects of human resources practices and processes and also ensures a productive workplace where everyone works to realize the corporate values and objectives. 

Responsibilities:

• Handle full spectrum of HR function.
• Responsible for payroll processing (about 200 staff).
• Managing employees’ database and staff movement, including preparation of all HR letters, contracts and memos for the company.
• Assists in the development and implementation of employee handbook and personnel policies and procedures, in conjunction with senior management.
• Manage HRDF, comply with ISO 9001:2015 & 14001:2015 and conduct TNA, forecast training budget and propose training and development program that meets the training objectives.
• Manage and handle disputes, complains and grievances of staffs
• Create and maintain up-to-dates employee records in HR database
• Liaise with Head of Departments to identify training needs and propose training plan for management approval
• To ensure HR functions, activities and day-to-day operations run smoothly and efficiently.
• Handling office administration and maintenance
• To take on other responsibilities as and when assigned by the Management.

Requirements:

• Bachelor's degree/diploma in Human Resources, Business Administration or related fields.
• People oriented and result driven.
• Good communication skills, both written and oral: English, Bahasa Malaysia & Mandarin.
• Minimum 4-6 years of HR Generalist experience preferred.
• Familiar with HR2000 payroll system will be strong advantage for this role.

Perks & Benefits

• Employee equity
• Allowance (travel stipends, transportation, etc.)
• Personal leave
• Personal development opportunities
• Insurance package
• Employee discount on products