communications officer jobs in penang

Job Responsibilities

• Assist to prepare a full set of shipping documentation for import/ export shipment (i.e., Packing Lists, Invoices, Bill of Lading etc.) 
• Check the completeness of shipping documentation and ensure that submissions are made immediately to Forwarding Agent and Freight Forwarder to avoid delays and avoid storage charges incurred.
• Liaise with Forwarding Agent for shipment arrangement and monitor shipment schedule and provide the latest booking confirmation to related parties.
• Update and maintain shipment loading schedule to ensure shipment are planned and arranged accordingly
• Responsible to email the shipping documents to related parties.
• Record the shipment data accurately in shipment master data file and responsible
• To keep the shipment documents in both soft copy & hardcopy.
• Assist to liaise with Custom Malaysia for any new changes in regulations.
• Additional tasks assigned by superior.

Perks & Benefits

• Casual dress code
• Medical insurance
• Personal leave
• Open and friendly working culture
• Personal development opportunities

Job Duties/Responsibilities:

• Provides coaching and mentoring for the production team.
• Develop and maintain training programs in conjunction with the training coordinator to ensure that all personnel have the necessary skills to perform their duties safely and productively.
• Cooperating with other department managers, which is a core responsibility of executive managers
• Add hoc job assign by Superior
• Reporting to the upper management on the department’s progress
• Creating change in the department that is beneficial to the company as a whole is one of the most crucial talents an executive manager should possess
• Being able to communicate successfully with everyone in their department regardless of their personality type
• Allocating budgets and implementing policies and procedures to achieve set goals
• Creating a strategic workload balance and pre-empt possible resourcing issues
• Managing personnel matters like recruiting and firing
• Handling contract management and negotiation, as well as data performance analysis to make the best business decisions

Job Requirements:

• Candidate must possess at least Diploma in Mechanical / Electrical / Civil Engineering or its equivalent.
• 2 – 3 years of experiences in related industry
• Able to work under pressure
• Good written and verbal communication in Bahasa Malaysia, English and Mandarin
• Able to speak in Mandarin is an extra advantage.
• Computer literate.

Perks & Benefits

• Annual leave
• Medical

Responsibilities:

• Assist HR manager in developing and implementing effective HR policies, procedures and regulations.
• Implement effective sourcing,screening and interviewing techniques.
• Assess training needs and coordinate learning and development initiatives for all employees.
• Act as the point of contact regarding labour legislation issues.
• Compile and update employee records according to policy and legal requirements.
• Assist in payroll preparations.
• Support the management of disciplinary and grievance issues.
• Oversee daily operations of the HR department.

 

Requirements:

• Proven experience as HR officer, administrator or other HR position.
• Knowledge of HR functions (pay and benefits, recruitment, training & development etc.).
• Familiarity of labour laws and disciplinary procedures.
• Outstanding organizational and time-management abilities.
• Strong communication and interpersonal skills.
• Problem-solving and decision-making aptitude.
• Good ethics and reliability.
• Possess at least a Bachelor's Degree in business administration, social studies or relevant field; further training will be a plus.

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Personal development opportunities

Responsibilities:

• Thoughtful and attentive service with relaxed efficiency
• Managing incoming and outgoing calls
• Managing online and telephonic room reservation
• Handling guests’ inquiries via email/phone professionally
• Assists guests with every inquiry in a pleasant and courteous manner
• Handle guest check-in and check-out efficiency in professional manner
• Registering and maintaining records relates to the guest stay in the hotel and rapport with guest in a friendly and professional manner
• Responsible for the efficient and accurate rooming of hotel guest according to the established procedures
• Coordinate with housekeeping on room status and special requests.
• Other duties as assigned by the Superior

Requirements:

• Pleasant, well-groomed, and friendly personality
• Customer-oriented personality
• Proficiency in written and spoken English language; any other languages will be an added advantage
• Applicants must be willing to work on shifts, weekends and public holidays
• Energetic, proactive, and independent, yet a great team player
• Computer literate and well versed in Microsoft Office application
• Possess own transport

Perks & Benefits

• EPF and Socso
• Annual leave
• Medical benefits
• Uniforms provided

Responsibilities:

• Assist HR manager in developing and implementing effective HR policies, procedures and regulations.
• Implement effective sourcing,screening and interviewing techniques.
• Assess training needs and coordinate learning and development initiatives for all employees.
• Act as the point of contact regarding labour legislation issues.
• Compile and update employee records according to policy and legal requirements.
• Assist in payroll preparations.
• Support the management of disciplinary and grievance issues.
• Oversee daily operations of the HR department.

 

Requirements:

• Proven experience as HR officer, administrator or other HR position.
• Knowledge of HR functions (pay and benefits, recruitment, training & development etc.).
• Familiarity of labour laws and disciplinary procedures.
• Outstanding organizational and time-management abilities.
• Strong communication and interpersonal skills.
• Problem-solving and decision-making aptitude.
• Good ethics and reliability.
• Possess at least a Bachelor's Degree in business administration, social studies or relevant field; further training will be a plus.

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Personal development opportunities

Job Responsibilities

• Liaise with customers regarding services rendered, investigate customers’ concerns and handling service recovery

• Conduct customer satisfaction surveys / hospital tour

• Compiling accurate reports and statistics on NPS and grievances

• Establish good relationship with customers and internal customers
  Assist in hospital wide activities and health education program

 

Job Requirements

• Degree or Diploma or relevant qualification 
• Good command of English and Bahasa Melayu and preferably able to speak one other language 
• Ability to converse in Mandarin would be an added advantage 
• Excellent communication and interpersonal skills with the ability to work in a team
• Prior experience as a customer service specialist or equivalent, ideally in a healthcare setting

Why Join Us!

• Attractive Salary and Bonus
• Inspiring Growth Opportunities
• Rewarding Benefits
• Positive Working Environment

Job Responsibilities 

• Responsible for the planning, design, production, promotion, overall co-ordination and success of an event 
• Familiarity with event planning and execution: plan, design, produce, promote and ensure overall co-ordination and success of an event 
• Coming up with suggestions to enhance event's success
• Creative with good storytelling abilities 

 

Job Requirements

• Degree in Marketing or any other related discipline 
• Working experience in healthcare facility will be an added advantage 
• Excellent communication and interpersonal skills 
• Excellent in both written and spoken English and Bahasa Malaysia 
  
  

Why Join Us!

• Attractive Salary and Bonus
• Inspiring Growth Opportunities
• Rewarding Benefits
• Positive Working Environment

Responsibilities:

• Research potential vendors.
• Compare and evaluate offers from suppliers.
• Negotiate contract terms of agreement and pricing.
• Track orders and ensure timely delivery.
• Review quality of purchased products.
• Input order details (e.g. vendors, quantities, prices) into internal databases.
• Maintain updated records of purchased products, delivery information and invoices.
• Document reports on purchases, including cost analyses.
• Monitor stock levels and place orders as needed.
• Work with warehouse staff to ensure proper storage.
• Attend trade shows and exhibitions to stay up-to-date with industry trends.
• Handling delivery goods schedule.

 

Requirements:

• Proven work experience as a Purchasing Officer, Purchasing Agent or similar role.
• Strong knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors).
• Hands-on experience with purchasing software (e.g. Procurify or SpendMap).
• Familiarity of supply chain procedures.
• Excelent analytical skills, with the ability to create financial reports and conduct cost analyses.
• Outstanding negotiation skills.

Perks & Benefits

• Commission and bonus
• Central location
• 5 Working Days Monday to Friday 8:30am to 6:00pm
• Epf & Sosoc
• 12 days Public Holidays

Job Responsibilities

• Provide Sales administration services & supports to Sales & customers.
• Perform order entry (SO), order acknowledgement, track & trace all customers’ change orders & update in system, coordinate shipment and follow up with customers on sales order.
• Need to ensure the order enter within the time frame according to the company procedure and maintain appropriate Sales Order record.
• Update delivery schedule to customer base on customer requirement format or at least twice per month for those customer that w/o rescheduling format requirement.
• Follow up and monitor customer’s request date from time to time for ensure to meet on time delivery.
• Expedite the pull in / push out and cancellation base on customers requirement, vendor term and conditions for rescheduling if necessary then will always update the latest agreement CRD in System.
• Handle day-to-day customers’ enquiries / complaint and respond and action accordingly in order to meet customer satisfaction.
• Oversee the disposition of defective products in a timely manner after accepting the return of defective goods from customers.
• Coordinate activities with warehouse on shipment arrangement and outgoing shipment discrepancy or any Sales supports issue on an as needed basis.
• Coordinate with warehouse on SHC (Special Handling Code) set-up after Sales Engineer reviewed & approved.
• Review customer SFBS vs. customer’s forecast balance and take necessary action to manage customer demand and manage good inventory turns.
• Communicate closely with Sales personnel and customers for update with customer‘s project progressive and demand trend. For ensure the accuracy inventory management to avoid the access inventory level and in the same time meet on time delivery to customer.
• Support other member during their leave with the team.
• Any other duties assigned by superiors.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Medical insurance

Responsibilities:

• To handle progressive billing, miscellaneous billing and other billings in accurate and promptly manner.
• Review and monitor all collections are remitted within the stipulated time frame.
• To follow up on loan documentation process with purchasers, end-financiers and solicitors, handling over of vacant possession and other correspondences are issue promptly in compliance to SOP.
• Reply to incoming correspondences from purchaser/solicitors/end financiers in regards to documentation of loan, billing, collection, sub sales, refinance, auction, perfection of title and etc.
• To ensure billings, official receipt, reminders, terminations and loan documentation are carried out accordance with terms and condition of Sales & Purchase Agreement.
• To follow up and coordinate with project team in relation to prompt issuance of Architect.
• Keeping updated record in IFCA system and ensure document’s filing is up-to-date.
• To prepare weekly and monthly billing and collection report, purchaser collection status report and etc.
• To perform any other duties and responsibilities which may be assigned by superior.
• To comply promptly at all times with all SOPs and reasonable directions from the Company from time to time.
• To implement any and all relevant policies and procedures.

Requirements

• Minimum STPM/Diploma/Degree in business studies or equivalent.
• Possess at least 2 years of working experience in handling similar work task.
• Good working knowledge of property development and computer software, i.e. IFCA and Microsoft Office.
• Familiar in Housing Development Act is advantage.
• Excellent communication (written and oral) and interpersonal skills.

Perks & Benefits

• Employee equity
• Regular team activities
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

DUTIES & RESPONSIBILITIES 

• Manage customers' enquiries, grievances and complaints, prepare reports, statistics and other customer services' scope of duties within the Hospital.
• Assist to coordinate Hospital events and activities.
• Participate in visits to corporate clients and market for new clientele 
• Manage VIP protocol services.  

 

REQUIREMENTS :

• Candidate must possess a Degree/ Diploma in Mass Communication, Marketing or its equivalent.
• Preferably with service experience from Hospital or any other service industries.
• Pleasant and good communication skills. 

Perks & Benefits

• Allowance (travel, cost of living allowance)
• Nearby public transport , eateries, banks
• Central location
• Personal development opportunities
• Free Medical Benefits
• Retirement Gratuity
• Hostel Accommodation for outstation employees
• Subsidised meals at canteen
• Free staff parking  

• Enter data according to Standard Operating Procedure and respond to queries for information and access relevant files
• Record information into UNIBIS/SAP/NFS and check completed work for accuracy
•  Proactively communicate with customer via email and keeping sensitive customer or company information confidential
•  Explore process improvement through Continuous Improvement initiative and process task timely and accurately to meet KPI
•  Handle request from customer/vendor & employee for multiple Countries – cross trained and manage different country
• Drive process improvement initiative on Invoice Processing Process/Payment
   

Company Overview

At Motorola Solutions, we believe that everything starts with safety. It’s the constant that empowers people to confidently move forward. It can fill a flight or sell out a stadium. It can care for a patient or graduate a class.

As a global leader in public safety and enterprise security, we create and connect the technologies that help to keep people safe where they live, learn, work and play. Our integrated technology ecosystem unifies critical communications, video security and access control, and command center software, enabling collaboration in more powerful ways.

At Motorola Solutions, we’re ushering in a new era in public safety and security. Bring your passion, potential and talents to a career that matters.

Department Overview

Environment, Health & Safety (EHS) team EMEA / APAC

Job Description

• Provides technical expertise and guidance for safety and health programs and services.
• Evaluates and monitors company practices to ensure compliance with all environmental, health and safety governmental regulations.
• Advises management on ways to enhance employee safety while still maximizing productivity.
• Develops workplace safety programs that result in worker’s compensation and insurance premium savings.
• Develops health and safety programs that result in cost savings and reduction in the company’s environmental footprint and potential environmental legal liabilities.
• Maintaining ISO 14001 + 45001 certification for MSI Penang
• Supports APAC and local field projects with Health & Safety expertise (risk assessments, educating / supporting regional project managers and field teams), etc.

#LI-MH

Basic Requirements

• Candidate must have at least a Bachelor Degree of Science B.Sc. (Safety / Chemistry or any relevant field)
• Must have a valid certification as “Safety Officer”
• Must have a valid certification as “Safety Program Writer “
• Candidate must have at least 3 years of experience in Health & Safety positions
• Candidate must have a high level knowledge of English (read, written and spoken)
• Experience in leading, preparation and compliance audits ISO14001 + ISO45001
• Background working  on construction sites and at antennas towers will be an added advantage.
• Travel Requirements : Occasionally, up to 25%
• Candidate must be willing to work in Bayan Lepas, Penang.

#LI-MH

Travel Requirements

None

Relocation Provided

None

Position Type

Experienced

Referral Payment Plan

No

WorldFish seeks to create an inclusive world of healthy, well-nourished people and a sustainable blue planet, now and in the future. We provide research and innovation in aquatic food systems to support sustainable development and food system transformation toward healthy and resilient diets.

Our 2030 WorldFish Research and Innovation Strategy: Aquatic Foods for Healthy People and Planet outlines our commitment to guiding the transition to more resilient aquatic food systems in three priority impact areas: Social and Economic Inclusion, Nutrition and Public Health, and Climate Resilience and Environmental Sustainability.

About the Position

The Communications Administrative Officer (CAO) is responsible for providing comprehensive administrative services to the Department of Communications and Marketing, The CAO proactively liaises with team members and staff in other departments as necessary, as well as the Communications Network in order to provide constant and consistent services, streamline practices, and enable effective meetings and operations related to the communications and marketing function.

The successful candidate will provide support in the following area:

Office Administrative Support

Provide effective, comprehensive efficient and effective administrative support services to the Communications and Marketing department, including but not limited to:

• Responsible for delivering overall and day-to-day effective administrative support services to the Communications team.
• Act as focal point for the Communications and Marketing department in dealing efficiently and effectively with daily enquiries and requests for information by external parties and/or WorldFish staff, partners and donors related to WorldFish activities, events, publications, copyrights and permissions, guest speaking invitations, etc; and managing, coordinating or forwarding responses to public emails received via the general WorldFish and CDRD, and FISH mailboxes.
• Support the Team Leader, Communications and Marketing with tasks relating to the Communications and Marketing department budget and expenses including quarterly budget forecasting, expenses monitoring, preparation of expenditure reports, ensuring data quality and integrity.
• Act as focal point for the Communications and Marketing department in handling all procurement process matters related to the needs of the department, including submission of PRs, POs and Goods Receipts the expenses via OCS, also acts as liaison with the procurement team, consultants, AOU, HR and Finance departments.
• Manage the Communications and Marketing department’s consultancy contract processing including contract drafting, routing for system clearance/ approval, setting up payment schedules, liaising with consultants and vendors for submission and processing of invoices.
• Responsible for providing travel plans and arrangements includes co-ordination on visa applications, flight itineraries, logistic arrangement (accommodation and transport) and documentation pertaining to travel requests for all Communications and Marketing team members.
• Act as focal point in updating and maintaining the department’s shared folder (e-filing) for institutional record and reference purposes.
• Responsible for administering the procurement of office supplies, equipment and digital subscriptions.
• Responsible for updating and maintaining list of WorldFish active projects and provide research and analysis support as and when required by the Communications and Marketing team.
• Manage monthly corporate credit card liquidation as well as all submission of travel claims/liquidations expense made by the members of the Communications and Marketing Department
• Responsible for preparing monthly FTE revision forms for Communications and Marketing staff FTE cost recovery, validate the monthly reports for Communications BUS owners and develop internal report and analysis on Communications Team FTE recovery on total costs and days on quarterly basis.
• Manage other tasks as allocated by the Team Leader, Communications and Marketing to support the overall accountabilities and ensure priorities of the department are met.

Strategic Meetings Support

• Act as focal point for the Communications and Marketing department in scheduling and coordinating strategic meetings of the department (internally and with research project and country teams) on corporate communication priorities, annual workplan and budget, special events and campaigns and is responsible for drafting and disseminating meeting agenda, minutes and action points.
• Act as focal point for the Communications and Marketing department in coordinating the monthly meeting for the WorldFish Communication Network team (15 members) on preparations for special events and campaigns and is responsible for drafting and disseminating meeting agenda, minutes and action points.
• Responsible for providing logistical support for effective department meetings and internal WorldFish events (including Fish for Thought events), ensuring appointments are realistically planned with regard to timing and venue; resources and catering are booked appropriately; and preparing materials to support the event.
• Realize the benefits of a flexible approach to work in undertaking the duties and responsibilities of this job, and engaging with multi-disciplinary cross-department and cross-country teams.

Events Communications Support

• Act as focal point and the principal source on tracking and maintaining the master list of WorldFish internal and external events (workshop, training, visit, conference, meeting, signing of partnership and new launches/ Inauguration) and world days at the international and national level for management viewing and reference.
• Coordinates the actions with Communications Network members and research staff to track, maintain and update the WorldFish master list of global, region and country events, as well as calendar of special global campaigns on world/international days.
• Write, edit and develop website content on all international and national events (workshop, training, visit, conference, meeting, signing of partnership and new launches/ Inauguration) in the WorldFish and FISH program websites, and curate WorldFish related event to CGIAR website.
• Develop and design social media cards for events and liaise with Social Media Consultant in announcements and promotions via social medial channels (LinkedIn, Twitter, Facebook, etc.)

Publication Coordination Support

• Oversee provision of integrated communications, publications and marketing services in accordance with good budgeting and project management practices and anticipates and mitigates against challenges to ensure good service delivery.
• Provide efficient coordination and dissemination of marketing and communications products including science publications, collateral materials and other promotional outlets; and reviews and assesses quality and consistency of services in line with corporate communications priorities and department (qualitative and quantitative) metrics, and provides recommendations for improvement to Team Leader, Communications and Marketing.
• Develop and maintain excellent client relationships with the Communication Network members, researchers, and country offices and continually monitors and overseas timely and quality outputs of deliverables in the publications pipeline.
• Support Team Leader, Communications and Marketing to review, assess and evaluate all communications, publications and marketing consultancy contracts and participates in the selection of new consultants as and when required.

This job might be for you if you have the below skills and qualifications:

• Higher Diploma in relevant field, including but not limited to business or management with at least 6 years working experience.
• Experience of delivering an administrative support service to senior staff in a high-profile organization.
• A high level of competence in the operation of standard office information and communications technology applications including standard Microsoft Office packages including advanced MS Word and Outlook and intermediate Excel and PowerPoint.
• Organizational savvy, secretarial skills, and applied critical thinking.
• Enthusiastic, independent, detail-minded, analytical, highly numerate and possesses a good judgement.
• Solid knowledge on IT skills, proficient with Microsoft Office and familiarity with design software (InDesign/Photoshop).
• Excellent verbal and written communication skills in English includes demonstrating spelling grammar skills.
• Ability to interact positively and professionally with people in a multi-cultural environment.
• Excellent interpersonal skills and a team player in the multi-cultural environment.

Desired Skills and Qualifications

• Execute proactive approach.
• Good influencing and negotiating skills with the ability to positively engage others and secure commitment and time.
• Flexible and able to manage multiple tasks at once.
• Good problem-solving skills and ability to use initiative.

This is a Nationally Recruited Staff (NRS) position and WorldFish offers a competitive remuneration package including comprehensive benefits (but not limited to) insurance coverage for staff and eligible dependents, 15% employer provident fund contribution, paid leave and others. The duration of the contract will initially be for a three-year period with possibility for extension, depending on funding and performance.

How to Apply

Interested applicants are invited to submit the following information online latest by 31 January 2023:

• A cover letter including a 1-page (max) description of why you are an ideal candidate for this role referring to the key responsibilities and what you would bring to the role;
• A current curriculum vitae; and
• Contact information of three professional referees who may be contacted if you are short-listed for the position.

Location: The post holder will be based in Penang, Malaysia.

The screening will start immediately and will continue until the position is filled. Due to the high volume of applicants for WorldFish positions, we appreciate all interest, but only short-listed candidates will be contacted.

Our Gender, Diversity and Inclusion Commitment

WorldFish has 7 offices across Asia, Africa and the Pacific, with more than 400 staff and 27 nationalities who contribute to a dynamic multicultural work environment.

WorldFish is committed to promoting a work environment where diversity and inclusion is valued and we seek to have gender balance in the organization. We aim to also seek balance across other diversity dimensions.

People in WorldFish are treated equally irrespective of gender, ethnicity/race, national or social origin, disability, religion, political affiliation, age, family size, marital status or any other form of personal identity.

We are an equal opportunities employer and strongly encourage qualified women and men from developing nations to apply.