administrative assistant jobs in penang

Roles & Responsibilities for Finance & Accounting Executive

The Accounting and administrative assistant performs a variety of general accounting and admin support tasks in an accounting department and provide support to accounting manager in a company including:

1. Verifying the accuracy of invoices and other accounting documents or records. Prepare financial reports, issue cheques, online banking and making deposit.
2. Preparing financial documents such as invoices, tax filings, and monthly profit reports. Maintaining files on account receivables and updating records as required. Managing the flow of petty cash by recording all monetary transactions.
3. Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable). Enters data into computer system using defined Auto-Count Software.
4. Skilled multi-tasker with excellent time management, computer, and communication skills. Compile data and prepare a variety of reports, recommends actions to resolve discrepancies and investigates questionable data.
5. Perform various tasks related to billing and payroll, reconcile accounting statements, answer phones, filing paperwork, scan documents and assist with inventory, database, and record maintenance.
6. Handle communications with vendors, clients, and internal departments via phone, email and in-person.

Qualifications:

• Competency in Microsoft applications including Word, Excel and Outlook. Organizational, verbal and written communication skills is a must.
• Attention to detail and ability to multi-task is an asset.
• Candidates holding Diploma and/or higher and minimum 5 years working experience in construction industry accounting
• We are looking for an organized, efficient Accounting & Admin Assistant with an eye for detail and high level of accuracy. She or He should be professional and courteous with strong computer skills and a thorough understanding of accounting and financial principles and generally ensure that the office operations are running smoothly.

Perks & Benefits

• Annual leave
• Medical

Job Scope:

The Personal Assistant is responsible for providing secretarial and administrative support and services to the Managing Director and the organization.

Responsibilities:

• Prepare and manage correspondence, reports and documents.
• Make travel and accommodation arrangements.
• Maintain schedules, calendars and coordinate and follow up on daily duties and files.
• Arrange and schedule appointments, departmental meetings, and management meetings.
• Take, prepare and distribute minutes of meetings.
• Organise internal and external events.
• Coordinate specific outsourcing activities.
• Screen telephone calls and handle incoming mails and faxes.
• Maintain office systems including data arrangement and filing.
• Special related duties.

Competency:

• High level of integrity and able to maintain confidentiality of sensitive information.
• Good interpersonal skills and the ability to interact with all level of people.
• Strong written and verbal communication skills
• Fluent in written and spoken English Language
• Computer literate with Microsoft Office
• Problem solving skills

Perks & Benefits

• Company trip

Roles & Responsibilities for Finance & Accounting Executive

The Accounting and administrative assistant performs a variety of general accounting and admin support tasks in an accounting department and provide support to accounting manager in a company including:

1. Verifying the accuracy of invoices and other accounting documents or records. Prepare financial reports, issue cheques, online banking and making deposit.
2. Preparing financial documents such as invoices, tax filings, and monthly profit reports. Maintaining files on account receivables and updating records as required. Managing the flow of petty cash by recording all monetary transactions.
3. Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable). Enters data into computer system using defined Auto-Count Software.
4. Skilled multi-tasker with excellent time management, computer, and communication skills. Compile data and prepare a variety of reports, recommends actions to resolve discrepancies and investigates questionable data.
5. Perform various tasks related to billing and payroll, reconcile accounting statements, answer phones, filing paperwork, scan documents and assist with inventory, database, and record maintenance.
6. Handle communications with vendors, clients, and internal departments via phone, email and in-person.

Qualifications:

• Competency in Microsoft applications including Word, Excel and Outlook. Organizational, verbal and written communication skills is a must.
• Attention to detail and ability to multi-task is an asset.
• Candidates holding Diploma and/or higher and minimum 5 years working experience in construction industry accounting
• We are looking for an organized, efficient Accounting & Admin Assistant with an eye for detail and high level of accuracy. She or He should be professional and courteous with strong computer skills and a thorough understanding of accounting and financial principles and generally ensure that the office operations are running smoothly.

Perks & Benefits

• Annual leave
• Medical

Responsibilities:

• Maintain proper record and organisation of filling system.
• Any other ad hoc assignment.

Requirements:

• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of Microsoft software.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Commission and bonus
• Personal leave

Job Responsibilities

• Knowledge of basic financial, tax, and accounting principles.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.

Perks & Benefits

• Commission and bonus

Job Responsibilities

• Knowledge of basic financial, tax, and accounting principles.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.

Perks & Benefits

• Commission and bonus

Who we are:

O.G. Uniform Trading Sdn Bhd is a 1 stop uniform manufacturing company, who produced shirts, jackets, pants, apron, and any uniform related items.

Roles and Responsibility:

• In charge of overall purchasing activities
• Maintain a list of product and material prices from supplier, and keep it up to date.
• Overlook the inventory to reduce over stock and over purchase.
• Support the production department, by assist to prepare material.
• Communite with suppliers for any quality issues.

Qualification

• SPM or above is required.
• Cheerful and positive thinker

Working Hour

• 8:00am - 5:30pm (Mon - Fri)

Perks & Benefits

• Food Allowance
• Transport Allowance
• Panel Clinic

Job Responsibilities

• Assist to prepare a full set of shipping documentation for import/ export shipment (i.e., Packing Lists, Invoices, Bill of Lading etc.) 
• Check the completeness of shipping documentation and ensure that submissions are made immediately to Forwarding Agent and Freight Forwarder to avoid delays and avoid storage charges incurred.
• Liaise with Forwarding Agent for shipment arrangement and monitor shipment schedule and provide the latest booking confirmation to related parties.
• Update and maintain shipment loading schedule to ensure shipment are planned and arranged accordingly
• Responsible to email the shipping documents to related parties.
• Record the shipment data accurately in shipment master data file and responsible
• To keep the shipment documents in both soft copy & hardcopy.
• Assist to liaise with Custom Malaysia for any new changes in regulations.
• Additional tasks assigned by superior.

Perks & Benefits

• Casual dress code
• Medical insurance
• Personal leave
• Open and friendly working culture
• Personal development opportunities

Job Description

• Assist in daily accounting and administrative works
• Ensure proper documentation and filing records
• Any ad hoc task assigned

Requirement

1. Fresh graduate is encouraged to apply. Training will be provided.
2. For 1-2 years of working experience in a similar position, preferably in the shipping and logistics industry.
3. Diploma  in any discipline.
4. Proficient in Microsoft Excel

Perks & Benefits

• Annual leave
• Medical

Responsibilities:

• Maintain proper record and organisation of filling system.
• Any other ad hoc assignment.

Requirements:

• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of Microsoft software.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Commission and bonus
• Personal leave

Job Scope:

The Personal Assistant is responsible for providing secretarial and administrative support and services to the Managing Director and the organization.

Responsibilities:

• Prepare and manage correspondence, reports and documents.
• Make travel and accommodation arrangements.
• Maintain schedules, calendars and coordinate and follow up on daily duties and files.
• Arrange and schedule appointments, departmental meetings, and management meetings.
• Take, prepare and distribute minutes of meetings.
• Organise internal and external events.
• Coordinate specific outsourcing activities.
• Screen telephone calls and handle incoming mails and faxes.
• Maintain office systems including data arrangement and filing.
• Special related duties.

Competency:

• High level of integrity and able to maintain confidentiality of sensitive information.
• Good interpersonal skills and the ability to interact with all level of people.
• Strong written and verbal communication skills
• Fluent in written and spoken English Language
• Computer literate with Microsoft Office
• Problem solving skills

Perks & Benefits

• Company trip

Responsibilities:

• Perform administrative, human resource and corporate secretarial works.
• Calculate the correct amount incorporating overtime, deductions, bonuses etc. with assistance of a computer system.
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, hour rates, wages, compensation etc). Administer statements of payment to personnel either electronically or on paper.
• Process documentation, prepare related forms and statutory contribution, payment and taxes to submit to EPF, SOCSO, LHDNM, HRD...etc.
• Communicate with government authorities when necessary. Address issues and questions regarding payroll from clients and superiors.
• Prepare reports for upper management, account department, administrative tasks including updating, filing and photocopying statutory documents and records.

Requirements:

• Proven experience as an HR assistant, staff assistant or relevant human resources/administrative position is a plus.
• Good understanding of accounting fundamentals and payroll best practices.
• PC & MS Office literacy (MS Office, in particular) and good knowledge of relevant software (e.g. SQL) and databases.
• Good knowledge in labour laws and human resources.
• Good communications skills.
• Good organizational ability with great attention to detail.
• Possess at least a Diploma in human resources, accounting, business or relevant field is a plus

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Open culture

Job Responsibilities

• Assist to prepare a full set of shipping documentation for import/ export shipment (i.e., Packing Lists, Invoices, Bill of Lading etc.) 
• Check the completeness of shipping documentation and ensure that submissions are made immediately to Forwarding Agent and Freight Forwarder to avoid delays and avoid storage charges incurred.
• Liaise with Forwarding Agent for shipment arrangement and monitor shipment schedule and provide the latest booking confirmation to related parties.
• Update and maintain shipment loading schedule to ensure shipment are planned and arranged accordingly
• Responsible to email the shipping documents to related parties.
• Record the shipment data accurately in shipment master data file and responsible
• To keep the shipment documents in both soft copy & hardcopy.
• Assist to liaise with Custom Malaysia for any new changes in regulations.
• Additional tasks assigned by superior.

Perks & Benefits

• Casual dress code
• Medical insurance
• Personal leave
• Open and friendly working culture
• Personal development opportunities

Roles And Responsibilities  

• Prepare and complete orders for delivery or pickup according to schedule (load, pack, wrap, label, ship).
• Receive and process warehouse stock products (pick, unload, label, store).
• Perform inventory controls and keep quality standards high for audits.
• Keep a clean and safe working environment and optimise space utilisation.
• Complete diary logs into inventory.
• Report any discrepancies.
• Communicate and cooperate with supervisors and co-workers.
• Operate and maintain preventively warehouse vehicles and equipment.

Follow quality service standards and comply with procedures, rules and regulations.

Requirements 

• Working experience as a Warehouse Worker.
• Familiarity with modern warehousing practices and methods.
• Ability to lift heavy objects.
• To utilize exceptional skills in loading and unloading goods from trucks and aircraft using a forklift.

Perks & Benefits

• Medical insurance
• Open culture
• Personal development opportunities
• 5 Day Works 

Job Responsibilities

• Knowledge of basic financial, tax, and accounting principles.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.

Perks & Benefits

• Commission and bonus