admin jobs in penang

Job Responsibilities:

• Processing bills, receipts and other documents.
• Ensuring all documents are properly signed and distributed.
• Verifying financial and other data.
• Monitoring financial transactions.
• Entering data and maintain updated records.
• Assisting with account reconciliations.
• Communicating with vendors, customers and colleagues.
• Reporting under Personal Assistant to Finance Manager.

Job Requirements:

• Minimum SPM Level or above.
• Prioritization and multitasking abilities.
• Having data entry experience or related office experience.
• Proficient computer literacy: Excel; MS Office; Google spreadsheet; etc.
• Fresh graduates are encouraged to apply.
• A minimum of 1 year experience in clerical position is added advantage.
• Good attention to detail and be extremely meticulous.
• Having strong analytical skills and ability to work with minimum supervision.

Benefits:

• Cozy working environment
• Young and energetic company
• Career advancement
• 5 Days work
• Free snacks / Happy hours
• Dental & Vision allowance
• Medical claim
• Maternity leave
• Paternity leave
• Convocation leave
• Casual wear

Responsibilities:

• Maintain proper record and organisation of filling system.
• Any other ad hoc assignment.

Requirements:

• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of Microsoft software.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Commission and bonus
• Personal leave

Responsibilities:

• Maintain proper record and organisation of filling system.
• Any other ad hoc assignment.

Requirements:

• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of Microsoft software.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Commission and bonus
• Personal leave

Job Responsibilites:

• Documentation
• Issuing Documents
• Data Entry
• File In Documents
• Liase with customers

Knowledge, Skill and Abilities Required:

• Computer Skills

Personal Attributes:

• Own Transportation
• Willing to learn
• Good Personality and respectful
• Must have credibility and discipline in working
• Able to team working.

Perks & Benefits

• Annual leave
• Medical

Responsibilities:

• Maintain proper record and organisation of filling system.
• Any other ad hoc assignment.

Requirements:

• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of Microsoft software.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Commission and bonus
• Personal leave

Responsibilities:

• Perform administrative, human resource and corporate secretarial works.
• Calculate the correct amount incorporating overtime, deductions, bonuses etc. with assistance of a computer system.
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, hour rates, wages, compensation etc). Administer statements of payment to personnel either electronically or on paper.
• Process documentation, prepare related forms and statutory contribution, payment and taxes to submit to EPF, SOCSO, LHDNM, HRD...etc.
• Communicate with government authorities when necessary. Address issues and questions regarding payroll from clients and superiors.
• Prepare reports for upper management, account department, administrative tasks including updating, filing and photocopying statutory documents and records.

Requirements:

• Proven experience as an HR assistant, staff assistant or relevant human resources/administrative position is a plus.
• Good understanding of accounting fundamentals and payroll best practices.
• PC & MS Office literacy (MS Office, in particular) and good knowledge of relevant software (e.g. SQL) and databases.
• Good knowledge in labour laws and human resources.
• Good communications skills.
• Good organizational ability with great attention to detail.
• Possess at least a Diploma in human resources, accounting, business or relevant field is a plus

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Open culture

Responsibilities:

• Perform administrative, human resource and corporate secretarial works.
• Calculate the correct amount incorporating overtime, deductions, bonuses etc. with assistance of a computer system.
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, hour rates, wages, compensation etc). Administer statements of payment to personnel either electronically or on paper.
• Process documentation, prepare related forms and statutory contribution, payment and taxes to submit to EPF, SOCSO, LHDNM, HRD...etc.
• Communicate with government authorities when necessary. Address issues and questions regarding payroll from clients and superiors.
• Prepare reports for upper management, account department, administrative tasks including updating, filing and photocopying statutory documents and records.

Requirements:

• Proven experience as an HR assistant, staff assistant or relevant human resources/administrative position is a plus.
• Good understanding of accounting fundamentals and payroll best practices.
• PC & MS Office literacy (MS Office, in particular) and good knowledge of relevant software (e.g. SQL) and databases.
• Good knowledge in labour laws and human resources.
• Good communications skills.
• Good organizational ability with great attention to detail.
• Possess at least a Diploma in human resources, accounting, business or relevant field is a plus

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Open culture

Responsibilities:

• Transfer data from paper formats into computer files or database systems using keyboards, data recorders or optical scanners.
• Type in data provided directly from customers.
• Create spreadsheets with large numbers of figures without mistakes.
• Verify data by comparing it to source documents.
• Update existing data.
• Retrieve data from the database or electronic files as requested.
• Perform regular backups to ensure data preservation.
• Sort and organize paperwork after entering data to ensure it is not lost.

Requirements:

• Proven experience as data entry clerk.
• Fast typing skills; Knowledge of touch typing system is strongly preferred.
• Good knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc).
• Working knowledge of office equipment and computer hardware and peripheral devices.
• Basic understanding of databases.
• Strong command of English both oral and written and customer service skills.
• Great attention to detail.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Regular team activities
• Company trips
• Personal leave
• Sabbatical leave
• Personal development opportunities

Responsibilities:

• Responsible for order processing and procurement matter
• Perform negotiation with new vendors on pricing, credit terms and purchasing related matter
• Assist superior for purchase order issuance to Local & Overseas suppliers.
• To confirm the details of purchase order is correct after received order confirmation from supplier and delivery time with supplier.
• Contact suppliers in order to schedule or expedite deliveries
• To ensure the timely delivery at the lowest possible cost.
• To ensure that purchases are delivered on time and match with the purchase order
• To provide administrative support to Logistics Department.
• Updating the product inventory
• Coordinate sales and service teams by managing schedules, filing important documents, and communicating relevant information across.
• Ensure the adequacy of sales-related equipments or products.
• Respond to complaints from customers and give after-sales support when requested.
• Store and sort financial and non-financial data in electronic form and present reports.
• Handle the processing of all orders with accuracy and timeliness.
• Inform clients of unforeseen delays or problems.

Requirements:

• Proven experience in sales; experience as a sales coordinator or in other administrative positions will be considered a plus;.
• Excellent computer skills (MS Office).
• Proficiency in English.
• Well-organized and responsible with an aptitude in problem-solving.
• Strong verbal and written communication skills.
• A team player with high level of dedication.
• Possess at least Diploma/ Advance Diploma in Business Administration or relevant field; certification in sales or marketing will be considered a plus

Perks & Benefits

• Casual dress code
• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Responsibilities:

• Assist HR manager in developing and implementing effective HR policies, procedures and regulations.
• Implement effective sourcing,screening and interviewing techniques.
• Assess training needs and coordinate learning and development initiatives for all employees.
• Act as the point of contact regarding labour legislation issues.
• Compile and update employee records according to policy and legal requirements.
• Assist in payroll preparations.
• Support the management of disciplinary and grievance issues.
• Oversee daily operations of the HR department.

Requirements:

• Proven experience as HR officer, administrator or other HR position.
• Knowledge of HR functions (pay and benefits, recruitment, training & development etc.).
• Familiarity of labour laws and disciplinary procedures.
• Outstanding organizational and time-management abilities.
• Strong communication and interpersonal skills.
• Problem-solving and decision-making aptitude.
• Good ethics and reliability.
• Possess at least a Bachelor's Degree in business administration, social studies or relevant field; further training will be a plus.

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Personal development opportunities

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Renew company & employees's licence
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Provide general support to visitors.
• Assist in payroll such as update (AL, MC & others) 

Requirements:

• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.
• Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.

Perks & Benefits

• Employee equity
• Commission and bonus
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Medical insurance
• Open culture
• Personal development opportunities

Roles And Responsibilities 

• Answer and direct phone calls in a polite and friendly manner
  Welcome visitors in a warm and friendly manner, and answer any questions visitors have
• Maintain reception area and all common areas in a clean and tidy manner at all times
• Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer
• Keep detailed and accurate records of visitor requests and of calls received
• Receive deliveries; sort and distribute incoming mail
• Take inventory of supplies and restock as needed
• Maintain the general office filing system
• Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.
• Preparing meeting and training rooms.
• Perform any other tasks assigned by management from time to time.
• Greet and welcome guests as soon as they arrive at the office.
• Guide visitors to the appropriate person and office.
• Ensure reception area is tidy and presentable, with all essential stationery and material (e.g. pens, forms and brochures).
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort and distribute daily mail/deliveries.
• Manage office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Order front office supplies and keep inventory of stock.
• Update calendars and schedule meetings.
• Arrange travel and accommodations and prepare vouchers.
• Keep updated records of office expenses and costs.
• Maintain a professional, empathetic, and respectful attitude, whether in person or on the phone or while messaging.

Requirements

• Candidate must possess at least a SPM/STPM/Diploma qualification.
• Must have a strong command of spoken and written Mandarin and English.
• Proven work experience as a Receptionist, Front Office Representative or similar role.
• Hands-on experience with office equipment (e.g., fax machines and printers).
• Professional attitude and appearance.
• Good written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Exemplary organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.
• Additional certification in Office Management is a plus.
• Pleasant looking, matured, independent, committed, well-groomed and have a cheerful disposition.
   

Perks & Benefits

• Allowance (Meal & Transport.)
• Central location
• Casual dress code
• Personal development opportunities

Roles And Responsibilities 

• Answer and direct phone calls in a polite and friendly manner
  Welcome visitors in a warm and friendly manner, and answer any questions visitors have
• Maintain reception area and all common areas in a clean and tidy manner at all times
• Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer
• Keep detailed and accurate records of visitor requests and of calls received
• Receive deliveries; sort and distribute incoming mail
• Take inventory of supplies and restock as needed
• Maintain the general office filing system
• Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.
• Preparing meeting and training rooms.
• Perform any other tasks assigned by management from time to time.
• Greet and welcome guests as soon as they arrive at the office.
• Guide visitors to the appropriate person and office.
• Ensure reception area is tidy and presentable, with all essential stationery and material (e.g. pens, forms and brochures).
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort and distribute daily mail/deliveries.
• Manage office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Order front office supplies and keep inventory of stock.
• Update calendars and schedule meetings.
• Arrange travel and accommodations and prepare vouchers.
• Keep updated records of office expenses and costs.
• Maintain a professional, empathetic, and respectful attitude, whether in person or on the phone or while messaging.

Requirements

• Candidate must possess at least a SPM/STPM/Diploma qualification.
• Must have a strong command of spoken and written Mandarin and English.
• Proven work experience as a Receptionist, Front Office Representative or similar role.
• Hands-on experience with office equipment (e.g., fax machines and printers).
• Professional attitude and appearance.
• Good written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Exemplary organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.
• Additional certification in Office Management is a plus.
• Pleasant looking, matured, independent, committed, well-groomed and have a cheerful disposition.
   

Perks & Benefits

• Allowance (Meal & Transport.)
• Central location
• Casual dress code
• Personal development opportunities

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Renew company & employees's licence
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Provide general support to visitors.
• Assist in payroll such as update (AL, MC & others) 

Requirements:

• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.
• Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.

Perks & Benefits

• Employee equity
• Commission and bonus
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Medical insurance
• Open culture
• Personal development opportunities

Responsibilities:

• Responsible for the full spectrum of payroll management; processing wages, bonus, allowances, overtime, deductions, and others.
• Handle full set of payroll administration including on-time and accurate payroll processing, salary pay-outs, and liaising with government bodies on all statutory requirements whilst maintaining all data private & confidential.
• Maintain worker's profile, attendance, leave, medical, monthly expenses, training records and employee insurance.
• Keep proper documentation of payroll documents and safe keeping of employee personal files.
• To assist HR in the preparation of all required documentation for the new recruitment of local and foreign workers.
• Monitoring organizational and departmental policies.
• Design compensation and benefits packages.
• Coordinate in the performance review procedures (e.g. quarterly/annual evaluations).
• Implement effective sourcing, screening and interviewing techniques.
• Assess training needs and coordinate learning and development initiatives for all employees.
• Monitor HR department's budget.
• Act as the point of contact regarding labour legislation issues.
• Review current HR technology and recommend effective software.
• Measure employee retention and turnover rates.
• Oversee daily operations of the HR department.
• To work closely with management and colleagues to improve work relationships, and build morale, and productivity including training coordination and company events.
• Other ad-hoc HR duties and initiatives assigned.

Requirements:

• Proven work experience as an HR Executive, HR Manager or similar role.
• Experience with Human Resources Management Systems / Applicant Tracking Systems.
• Familiarity with full-cycle recruiting.
• Strong knowledge of labour legislation (particularly employment contracts, employee leaves and insurance).
• Demonstrable leadership abilities.
• Excellent communication skills.
• Possess at least a Bachelor's Degree in Human Resources Management or relevant field; MSC is a plus.

Perks & Benefits

• Friendly Working Culture And Environment
• Medical insurance
• Casual dress code