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Job Purpose 

The incumbent shall provide, among others, effective administration, coordination and execution of all integrity strengthening programs and work closely with various stakeholders in instilling the culture of integrity and good governance. 

 
Duties & Responsibilities 

• To facilitate and coordinate MDEC Integrity Campaign and/or related integrity strengthening programs to enhance the practice of good values, ethics, and integrity in the organization.
• To analyse trends as well as prepare reporting of all executed programs and monitor/assess the performance and propose improvement for existing/ future programs.
• To prepare articles/ inputs of reading materials for integrity strengthening for publication, printing, distribution to all employees.
• To facilitate in driving awareness and engagements campaign among internal stakeholders to ensure buy-in and embracing integrity values.
• To provide support in the establishment and implementation of MDEC’s Anti-Corruption Plan (OACP) and Anti-Bribery Management System (ABMS) 37001:2016
• Update Head of Unit on any matters/ issue related to integrity strengthening program and ensure necessary action is taken on the feedback provided on the program, for improvement purposes.
• To provide assistance in ensuring the exercise of best governance mechanism within the organization. As and when required, the incumbent is expected to provide advisory to the Business Unit on matters related to governance.
• To undertake any function/ project/ work as required by HOD/ HOU from time to time.
   

Qualifications 

• Bachelor’s degree in related filed such as in law, audit, industry relation, risk with at least 5 years of working experience. 
• Good understanding and knowledge on National Anti-Corruption Plan (NACP), Malaysian Anti-Corruption Commission Act, Organization Anti-
• Corruption Plan, Integrity & Governance, Anti-Bribery Management System and other related laws and regulations.
• Certified Integrity Officer (CeIO) by MACA; or
• Certified with any professional qualification/ certification from the Malaysian Institute of Integrity (IIM) and/or other associations will be an added advantage.
• Hands-on experience in governance, risk management, and compliance.
   

Competency Required 

• Demonstrate undivided commitment towards ethics and integrity with zero disciplinary record.
• Meticulous analysis in examination of facts and documents. Able to connect the dots in the assessment of evidence and during the fact findings process.
• Strong drive to guide and motivate others to speak up the truth and act with integrity.
• Strategic and analytical insight with the ability to connect the dots.
• Excellent report writing and presentation skills.
• Knowledge in conducting performance evaluation and change management principles.

Perks & Benefits

• Employee equity
• Regular team activities
• Medical insurance
• Open culture
• Personal development opportunities

Job Purpose 

The Senior Executive, Performance Management & Engagement under the supervision of the Senior Manager, Performance Management & Engagement Unit is responsible for day-day-day operations, implementation, and administration of the performance management and people engagement practices. The ecosystem involves individuals and organizations to ensure standard practices in accordance with HR Policy and Performance Management Standard Operating Procedure (SOP).

Duties & Responsibilities 

• To provide operations advice and guidance on the performance management roadmap, system, and process to ensure effective implementation.
• To monitor and administer the PM Module via HRMS, reviewing KPI contents and generating reports to measure compliance during the performance management exercise.
• Coordinate with Learning & Development team to identify and implement the training and development plan related to performance management practices (coaching and feedback).
• To monitor and track the submission status for each performance management cycle, ensuring timely completion within the established deadline.
• To administer and consolidate report generation for Year End Performance Appraisal (YPA) for Companywide Calibration exercise.
• To monitor, administer and facilitate new employee probation assessment and process the recommendation.
• Coordinate with the Talent Acquisition team to develop and enhance
• Onboarding for New Hires from a people engagement perspective.
• To act as Company Administrator in handling people engagement tool (GLINT) for companywide Employee Engagement Survey and related focus group survey.
• To conduct and analyze employee engagement surveys to develop programs, and recommend and implement changes that will increase employee engagement satisfaction from people's perspective.
• To provide in-house coaching and feedback to employees related to performance management principles and practices as per HR Policy and PM SOP.
• To collaborate with the Innovation team to continually enhance and improve the Performance Management tool for better implementation and enforcement.
• To perform research on best practices in performance management designs and frameworks.
• To administer and update the PM Module regarding performance management records and databases.
• To handle employee grievances, and complaints including disciplinary cases by investigating, collating, and analyzing issues in a timely and effective manner.
• To facilitate together with the Legal team the preparation and submission of related documents in an effort to resolve grievances and industrial disputes.
• To monitor processes and provide proactive advice to mitigate any potential risk of industrial disputes and ensure compliance with HR Policy.
• To collaborate with relevant parties in providing guidance on industrial relations through awareness activities and programs.
• To perform other job-related duties as assigned.
   

Qualifications 

• Bachelor’s Degree in Human Resources or Business Management or equivalent
• Experience in performance management practices, people engagement, and employee relations not less than (3) years
• Good ability in the database and statistical analysis
• Experience in dealing with HRMS
• Ability to demonstrate initiative in determining process improvement
• Demonstrated ability to exercise sound judgment related to P&C matters
• Working knowledge in the Employment Act 1955, Industrial Relations Act, and other relevant statutory acts
• Experienced in employee relations and industrial relations
• Good command of Bahasa Malaysia and English both written and spoken
   

Competency Required 

• Ability to work independently with a sense of maturity
• Self-Management and Discipline
• Good Interpersonal Skill
• People-Oriented
• Team-Oriented
• Organized Self-Starter
• Resourceful in problem-solving
• Analytical Skill
• Attention to detail
• Strong Problem Solving, Negotiation, and Influencing Skills

Perks & Benefits

• Employee equity
• Regular team activities
• Medical insurance
• Open culture

Job Purpose 

Responsible to attract high impact investment from digital tech companies related to promoted sectors and tech enablers. Unicorn, Fortune 500 and Forbes 2000 companies are targeted companies. Objectives of the investment attraction is to support the growth of digital economy, completing the tech ecosystem and creating high value jobs. 

 
Duties & Responsibilities 

• Develop and execute strategies in attracting high impact digital investments. 
• Effective management of sales funnel with aggressive leads generation, sales funneling and prioritization towards closure of investment deals. 
• Understanding of investors’ expressed or hidden needs, ideation & management of solution development to address investors’ needs.  
• Working closely with other team members to optimize and leverage on focuses and strengths to collectively achieve the desired outcome.  
• Management and Operation Support.  
• Responsible for efficient performance reporting, budget, development and fulfillment of procurement and travel plans. This includes overseeing the effective management of assigned internal staff. 
   

Qualifications 

• Minimum Degree in any discipline related to ICT, Economics, Business Administration or Finance.
• A Graduate with a minimum 3 years of experience, and/or the jobholder is an experienced individual contributor with Business Development background.
   

Competency Required 

• Excellent presentation skills  
• Fluent in Mandarin (or other languages) preferred as role requires candidate to deal with foreign stakeholders.
• Astute ability to communicate with different parties of various levels  
• Excellent team player 
• Sound knowledge in Malaysia’s investment strategies and patterns  
• Able to comprehend internal processes in an orderly manner  
• Understanding of technology and its Industry  
• Project Management Skills  
• Understanding of Business and Economics  
• International Market Trends

Perks & Benefits

• Employee equity
• Regular team activities
• Medical insurance
• Open culture
• Personal development opportunities

Job Purpose 

Responsible to attract high impact tech focus investments related to Malaysia Digital (MD) Investment Strategy. Objectives of the investment attraction is to support the growth of digital economy, completing the tech ecosystem and creating high value jobs.

Duties & Responsibilities 

• Develop and execute tech focus MD Investment Strategy in attracting high value Digital investments.
• Effective management of sales funnel with aggressive leads generation, sales funneling and prioritization towards closure of investment deals.
• Understanding of investors expressed or hidden needs, ideation & management of solution development to address investors’ needs.
• Working closely with other team members to optimize and leverage on focuses and strengths to collectively achieve the desired outcome.
• Management and Operation Support. Responsible for efficient performance reporting, budget, development and fulfillment of procurement and travel plans. This includes overseeing the effective management of assigned internal staff.
   

Qualifications 

• Bachelor's degree holder in any discipline related to ICT, Economics, or Business Administration.
• Minimum 8 years of experience, and/or the jobholder is an experienced individual contributor with Business Development background.
   

Competency Required 

• Excellent presentation skills
• Astute ability to communicate with different parties of various levels
• Excellent team player.
• Capable of managing reporting staff
• Sound knowledge in Malaysia’s investment strategies and patterns
• Able to comprehend internal processes in an orderly manner
• Technology in Industry Understanding
• Project Management Skills
• Understanding of Business and Economics
• Strategy thinking

Perks & Benefits

• Employee equity
• Regular team activities
• Medical insurance
• Open culture

Job Purpose 

This role is responsible for two scopes which are Administration and Facility Management, to ensure effective management of the in-house and outsourced admin and building related services, contract servicing management, monitor and ensure the compliance of statutory requirements and asset management. This position guides and advocates best practices within the set guidelines of the organization to efficiently manage internal admin and facilities services, eliminates wastage and improve turnaround time for ultimate cost savings and to provide secure, safe, and conducive office environment.

Duties & Responsibilities 

1. Manage the daily, monthly, and annual activities of Admin Unit

- Asset Management, Cafeteria Management, Corporate Lines, Transportation, and other Office Admin services

• Lead a team of 8 personnel to ensure admin services are executed efficiently.
• Continuously review the procedures and suggest improvements to the SOPs.
• Lead meetings and discussions with internal customers and/or external parties and provide input and feedback.
• Support and work closely with Head of Unit on reporting, preparation of cost analysis and resolving operational issues.
• Supervise and provide advice and guidance on general administration functions to the team members.
• Work closely with other team members to understand their individual role and to assist whenever and wherever possible.
• Provide coaching and performance feedback to ensure that the assigned KPIs are met.

2. Oversee and work with colleagues in Facility Management Unit in monitoring all MDEC in-house and outsourced services which includes (but not limited to)

- Maintenance Management (Mechanical, Civil & Electrical)

- Cleaning Services

- Security Services

- Landscaping Services

- CCTV Maintenance

- Card Access System Maintenance

- Pest Control Services

- Chilled Water Supply

- Elevator Maintenance Services

- Fire Protection System

- Sliding Door Services

- Hygiene Services

- BO Chargeman Services

- CMS link to Bomba

- Remote file storage management

- Celcom/EDOTCO Tenancy Agreement

• Perform end-to-end procurement process for each service which can either be Direct Purchase, Direct Negotiation or Tender. Prepares presentation decks and approval papers.
• Continuously review the procedures and suggest improvements to the SOPs.
• Monitor and track all documentations and communications for audit purposes and future references.
• Lead meetings and discussions with internal customers and/or external parties and provide input and feedback.
• Support and work closely with Head of Unit on reporting, preparation of cost analysis and resolving operational issues.

3. Oversee programs together with Facility Management Unit and plans for Construction, Refurbishment, Renovation & Space Planning on the following:

• Plan and execution of multiple renovation or maintenance projects to meet program requirements, budget and time constraints, and its successful execution of projects and compliance with project specifications.
• Plan best allocation and utilization of space and resources for new space, or re-organizing current premises, and its successful execution.
• Complies with procurement policies and guidelines and performs end-to-end procurement process for special projects according to latest Procurement processes (RFQ or RFP).

4. Property

• Handles tenancy related activities of all MDEC satellite offices by managing the agreements (new and renewals) and its end-to-end procurement. Prepares presentation decks and approval papers.
• Sourcing of new tenancy when required.
• Administers the budget and expenses of the rented spaces.
• Liaison person between MDEC and Landlord/Property Management.

5. Supports HoD/HoU on related work as assigned.

• Support and work closely with HoD/HoU.
  Performs other related work assigned.
   

Qualifications 

1. Bachelor’s Degree, Post Graduate Diploma, Professional Degree in Engineering (Electrical/Mechanical) or in Property or Building or Facilities Management or equivalent - Extensive experience in facilities management, managing office administration, knowledge in procurement procedures, knowledge in building management, construction and handling of subordinates

2. Minimum Experience 6 years in the related field

Competency Required 

Soft Skills

• Analytical Mind
• Negotiation Skills
• Presentation Skills
• Time Management
• Sound work ethics, Integrity and Accountability
• Values/Organizational Commitment
• Organizing Skills/Self starter
• Excellent Interpersonal Skills
• iTeam player and receptive to change.

Technical/Functional Skills

• MS Office Suite - Advance
• AutoCAD
• Property Management
• Facility Management & Maintenance Practices
• Vendor Management Negotiation Skills
• Decision Making Skills
• Problem Solving Skills
• Communication Skills - High degree of oral and written communication skills in English and Bahasa Malaysia and the ability to present to all levels of the organization.
• Organizing Skills
• General Administration

Perks & Benefits

• Employee equity
• Flexible working hours
• Regular team activities
• Medical insurance
• Open culture

Job Purpose 

To provide critical shared back-office operations to all departments in the division to achieve the divisional goals which in turn achieve organizational goals in adherence to quality of work and within agreed SLA.

 
Duties & Responsibilities 

• Handle end-to-end internal and external committee/project meeting arrangement.
• Liaise and manage external stakeholders towards completion of committed work.
• Handle the selection of project monitoring assessors.
• Handle the appointment of assessors and committee members.
• Handle and process client’s application i.e. post MD matter and etc, from start till completion within the agreed SLA. Perform proper due diligence and verification of documents. Present the evaluation and recommendation to the Approval Committee.
• Communicate outcome of client’s application tactfully and effectively as well as to manage their expectations.
• Handle client’s appeals tactfully and responsively.
• Advise and resolve issues on queries/complaints by clients in a timely manner.
• Maintain up-to-date data recording and storing documents in sharepoint and EDMS (Electronic Document Management System).
• Provision of data reporting services.
• Perform periodic checks on MDEC website to ensure data and documents published on MD are up-to-date and correct.
• Maintain the smooth operation of the systems under the department’s purview.
• Manage the issuance of MD Digital Certificate.
• Perform back office operations to support the departments in the Division.
• Perform additional due diligence, special assignment, ad-hoc functions, urgent requests and related duties as and when necessary.
• Work together with team members and collaborate with other Divisions to ensure smooth delivery of customer’s experience.
• Provide regular updates to Head of Division.
   

Qualifications 

Extensive Experience (> 5 years and above) in bachelor’s degree in business studies/ Management / Information Technology.

Competency Required 

Technical Skills / Knowledge Specialization:

Business Evaluation and Analysis, Sytems and data Management, Project Management and Client Management.

Soft Skills:

Strong organizational skill, Interpersonal skill, Teamwork, Work ethic, Critical thinking, Communication skill (both written and verbal), achievement oriented, attention to detail, problem solving, attitude, motivation, adaptability and time management.

Perks & Benefits

• Employee equity
• Commission and bonus
• Flexible working hours
• Regular team activities
• Medical insurance
• Open culture
• Personal development opportunities

Job Purpose 

This role involves working as part of a Digital Industry Development Division PMO and its purpose is to administer and monitor project and (its sub projects) through ensuring that all projects adhere to the timelines and the departments are connected to meet the ultimate goal.

The main responsibilities includes programme vision and catalytic projects development; stakeholder management; and project monitoring including milestone management; budget and risk and issue management.

 
Duties & Responsibilities 

• Ensure the successful implementation of the PMO’s strategy, responsibilities, services and deliverables.
• Monitor Programme reporting and assist team in reporting to Senior Management and stakeholders.
• Establish frameworks and standards for Programme and and compile programme related reports such as financial and KPI information as well as oversee project costs and ensure budget are well managed.
• Plan and track financial and progress reporting whilst ensuring that the programme and projects adhere to the agreed budget.
• Ensure cross-programme dependencies are managed and the dependency log is accurately maintained.
• Coordinate project closure to distil good practice and ensure lessons learned are logged.
• Build cohesion within the team and motivate team to produce quality work.
• Define and embed project control and governance.
• Monitoring project planning and milestone management.
• Facilitate and consolidate regular status reporting for divisional level.
   

Qualifications 

• Master Degree or equivalent certification in Project Management, IT,  Business Management, Finance and/or MBA;
• At least 5-12 years of business management or consulting experience in a reputed company with a proven record of substantial achievements in the specific role
• High proficiency in project management, budget management, data analysis and stakeholder's management
• Advanced knowledge of Excel and Powerpoint
   

Competency Required 

• Fluency in Bahasa Malaysia and English, both written and oral skills
• Ability to work in a truly diverse division and collaborate across levels;
• Being a fast-learner, ability to adapt and work on wide variety of project managements
• Able to drive change management within the division, across MDEC (where necessary) and with external stakeholders (when required)
• Being proactive, eagerness to learn and grow, and with strong communication and interpersonal skills both internally and in stakeholder facing situations.

Perks & Benefits

• Employee equity
• Commission and bonus
• Flexible working hours
• Regular team activities
• Medical insurance
• Open culture
• Personal development opportunities