Executive Assistant

Executive Assistant Role For Real Estate Marketing & Coaching Company (Contractor Role | Full-Time Hours Needed)

⭐ Executive Assistant (EA–Operations Integrator)

Real Estate Marketing & Coaching Company | Contractor Role | Full-Time Hours Needed | Remote (EST) | USD $1800–$2200/month

SalesGenius partners with real estate agents across North America to help them build predictable, scalable, deal-closing businesses. We provide world-class coaching, marketing, lead generation, and operational systems that enable agents to convert more clients and grow faster.

We are seeking a high-performance Executive Assistant who is also an operational integrator—someone who is systems-driven, fast, resourceful, and thrives in a dynamic environment.

This is NOT a classic admin role.

This is for someone who loves being the glue between executives, clients, and internal teams to ensure flawless execution and operational excellence.

🎯 MISSION OF THE ROLE

Free up the co-founders’ time by absorbing and filtering all inbound communication, ensuring client deadlines are met without escalation, and designing operational workflows that reduce interruptions, eliminate inefficiencies, and enable the business to scale without requiring the founders’ day-to-day involvement.

You will oversee communication, calendars, deliverables, workflow optimization, and cross-team coordination. You will also step in to support client delivery when needed to prevent bottlenecks.

*** When you fill out our application form - to confirm your attention to detail please include the phrase “Dream Team" at the start of the “About Me” section at the end of the application form. ***

🚀 What You’ll Own

1. Executive Support & Communication

• Fully manage executive inboxes daily
• Draft, refine, and send professional emails
• Serve as a liaison between executives, team members, and clients
• Shield executives from unnecessary communication and interruptions
• Keep executives operating at peak efficiency with clear priorities and context

2. Calendar, Scheduling & Priority Management

• Manage executive and team calendars
• Anticipate conflicts, holidays, high-volume seasons, and adjust schedules proactively
• Ensure meetings are properly prepared with agendas, notes, and materials
• Maintain up-to-date priority lists and ensure deadlines are clear and visible

3. Client Deadline & Delivery Oversight

• Track all client deliverables and ensure deadlines are consistently met
• Follow up with internal teams proactively before tasks fall behind
• Step in to support client delivery when team bandwidth is tight
• Draft and send client updates, summaries, or deliverables when needed
• Maintain world-class communication, tone, and professionalism with clients

4. Operational Workflow & Systems Optimization

• Identify inefficiencies across operations and propose solutions
• Design workflows, SOPs, and templates to improve team output
• Prioritize workflow builds with the tech/automation team
• Test, refine, and document new processes
• Ensure all workflows are adopted and consistently implemented

5. Social Media & Brand Ops Support

• Manage posting schedule and content publishing
• Coordinate content requests, captions, approvals, and posting
• Support online community engagement and moderation

6. Team Coordination & Internal Operations

• Route client questions to the appropriate team members
• Ensure the right tasks get to the right people at the right time
• Maintain alignment and communication across the team
• Assist with workshops, events, and internal planning

🧠 Who You Are

You are an A-Player with:

Core Behaviors

• Unmatched organization: nothing slips through the cracks
• High judgment: you make the right decisions with minimal supervision
• Proactivity: you solve problems before anyone notices them
• Resourcefulness: you find solutions, not excuses
• Speed + accuracy: you move quickly without sacrificing quality
• Operational thinking: you see how to streamline and systematize anything
• Client excellence mindset: every touchpoint matters

Skills & Capabilities

• Exceptional written English
• Calendar & inbox mastery
• Strong project management capability
• Ability to design workflows and SOPs from scratch
• Tech-savvy and AI-literate
• Experience with:
• Notion
• Google Workspace
• Slack + Zoom
• GoHighLevel (preferred)
• Meta Business Suite
• CRM or automation tools
• Ability to jump into client delivery when needed

Bonus Skills

(Not required, but a strong advantage)

• Canva or Adobe Express
• Understanding of real estate marketing
• Digital marketing basics (SEO, Ads Manager, funnels)

🎓 Experience

• 2–3+ years as an EA or Operations Assistant, ideally supporting executives remotely
• Proven experience managing complex calendars and communications
• Demonstrated ability to maintain deadlines across multiple moving parts
• Experience in coaching, real estate, or marketing environments (preferred)

💻 Role Requirements

• Full-time availability
• Alignment with Eastern Standard Time
• Excellent English (written + verbal)
• High-speed internet, reliable equipment, and backup power/internet plan
• Comfortable working autonomously in a remote environment
• Comfortable completing a paid trial period

💰 Compensation

USD $1800–$2200/month, depending on experience

Independent contractor role, paid bi-weekly via invoice

Significant growth opportunity for the right A-Player

Must Be Comfortable With:

• Remote working.
• Working as an independent contractor.
• Working in Eastern Standard Time & checking in with management during working hours.
• Having the necessary equipment to fulfill this role (computer, applicable software, internet, headset, backup power).
• An initial trial period to ensure mutual fit.
• Taking an idea and building out the required design or process from the ground up.
• Meeting deadlines and participating in team meetings.

How to Apply

Click “Apply” to submit your application form.