Job Description
Responsible for overseeing the daily operations, maintenance, and safety of a building or facility. This job scope includes:
- Building Operations
- Ensure the building is fully operational and meets safety, regulatory, and functional standards.
- Oversee building systems, including HVAC, elevators, plumbing, electrical, and security systems.
- Manage cleaning and janitorial services to maintain a clean and hygienic environment.
- Maintenance and Repairs
- Schedule regular inspections and preventive maintenance for building equipment and infrastructure.
- Coordinate and supervise contractors for repair or renovation work.
- Address and resolve maintenance requests and issues promptly.
- Tenant and Occupant Management
- Act as the primary point of contact for tenants or building occupants regarding complaints, requests, and inquiries.
- Ensure tenant satisfaction by resolving issues and maintaining a high standard of building amenities.
- Facilitate tenant move-ins and move-outs, including inspection and documentation.
- Safety and Compliance
- Ensure compliance with local building codes, safety regulations, and environmental standards.
- Conduct regular fire drills, safety checks, and emergency preparedness exercises.
- Manage security measures, including surveillance systems and access control.
- Financial and Administrative Duties
- Develop and manage the building's operating budget.
- Track and approve expenditures, ensuring cost-effectiveness.
- Prepare and present reports on building operations, expenses, and performance.
- Vendor and Contractor Management
- Select, negotiate, and manage service contracts for maintenance, cleaning, security, and landscaping.
- Monitor contractor performance and ensure compliance with agreements.
- Energy and Sustainability Initiatives
- Implement energy-saving measures to reduce operational costs and environmental impact.
- Monitor energy and water consumption and suggest efficiency improvements.
- Crisis and Emergency Response
- Coordinate responses to emergencies such as power outages, fires, and natural disasters.
- Serve as the liaison with emergency services, including police, fire, and medical teams.
- Space Management and Optimization
- Plan and manage building spaces for maximum efficiency and functionality.
- Oversee office layouts, furniture arrangements, and common area utilization.
- Communication and Reporting
- Maintain open communication with building owners, tenants, and stakeholders.
- Provide regular updates and reports on building status, issues, and improvement plans.
Qualification
- Bachelor degree, preferably from technical background (electrical, civil, mechanical engineering, etc)
- Able to work under pressure.
- Able to lead and collaborate effectively in a team.
- Have good analytical sense and problem solver.
- Have good communication skill, to interact with vary stakeholders.
- Attractive and easy-going personality but also could be firm regarding on situation
Related Experience
Preferably 5 years of working experience in Property & Facilities Management
Skills
Management experience required
- Expertise in property management, building management, tenant relation
- Corporate transportation as support activity of optimal company
- Problem solving
- Demonstrate good leadership and teamwork skills
- Highly committed to quality and timely result of the works
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