The Opportunity is Open: Personal Assistant
📍Placement: Support Office, East Jakarta
Be the Trusted Support Behind Executive Productivity
At FDC, a Personal Assistant is not only about managing schedules. It is about becoming a reliable support system that helps executive agendas, business travel, confidential documents, vendor coordination, and special arrangements run smoothly, accurately, and professionally.
Job Description:
- Manage daily calendars, appointments, and meeting schedules for the BOD, while ensuring every agenda is well organized and free from overlapping schedules.
- Handle incoming correspondence such as email, phone calls, letters, and other communication needs, while helping prioritize matters that require executive attention.
- Prepare confidential documents, reports, business correspondence, and administrative materials with a high level of accuracy and discretion.
- Coordinate business travel arrangements, including flight or train tickets, hotel bookings, transportation, and detailed itineraries.
- Support the selection, purchase, and distribution of merchandise, gifts, hampers, and special arrangements for internal needs, business relations, VIP guests, and strategic partners.
- Coordinate and maintain good relationships with vendors, including hotels, travel providers, transportation providers, and gift vendors.
- Support special assignments related to executive needs in order to help maintain productivity, efficiency, and smooth daily operations.
Qualifications:
- Proven experience as a Personal Assistant to senior executives such as General Manager, Director, or CEO
- Proficient in Microsoft Office or Google Workspace for daily administrative work.
- Having basic knowledge in bookkeeping, reimbursement tracking, expense recording, or travel budget administration will be an advantage.
- Strong in calendar management, travel coordination, itinerary planning, document preparation, and executive administration.
- Able to communicate with VIP guests, business partners, public figures, vendors, and internal stakeholders with professional manners.
- Highly organized, detail oriented, discreet, responsive, and able to manage multiple priorities.
- Able to maintain confidentiality of personal, business, and company information.
You’ll Be the Right Fit If You:
- You enjoy supporting leaders and making sure every detail is handled before it becomes a problem.
- You are the kind of person who notices schedule conflicts, missing details, or urgent needs before others do.
- You can stay calm, practical, and solution oriented when handling sudden changes or urgent executive requests.
- You know how to communicate professionally, when to speak, and when to keep things confidential.
- You are ready to grow in a fast moving organization where accuracy, trust, and reliability matter every day.
Ready to Support Executive Productivity with FDC?
Take the next step in your career and become part of a team that supports business leaders with professionalism, accuracy, and care.
Apply here:
https://career.fdcdentalclinic.co.id/
