Document Controller

Applicants are invited to apply online at http://jobs.eso.org/. Applications must be completed in English and should include a motivation letter and CV.

Deadline for applications is 24 April 2026.

Documentation Controller

In your role as Documentation Controller within the AIV Project Office located at the Armazones site, you will be contributing to the work of the team responsible for the management of several thousand business critical documents per year. In the context of AIV, this includes handling a high volume of documentation updates driven by on-site integration activities, redlines, as-built documentation, and frequent revisions linked to installation progress. This is a crucial role as accurate, timely and efficient management of project documents during AIV is vital for the success of the programme. You will be expected to work effectively in a team but at the same time to work independently exercising problem-solving skills with responsibility for your own area of work. While playing a critical role in the active management of documentation related to the programme, you will work under the guidance of the ELT Systems Engineering Team, liaising with the ELT documentation team in Europe, in managing the document archive and the product configuration repositories of the ELT Programme. You will have to ensure that specifically the documents related to AIV are updated and accessible by the users whilst meeting required standards of accuracy, quality and integrity and enforce the documentation and configuration management processes as defined within the Programme. The role focuses on document lifecycle management and process compliance. Responsibilities related to configuration management are under the responsibility of a separate position, but the AIV Documentation Controller still has to collaborate in keeping the configuration documentation under control.

Main Duties and Responsibilities:

• Support the administration of the ELT document archive through the ESO Product Data Management tool (PDM) by generating and maintaining folder structures and updating metadata and populating the folders according to the Programme evolution.
• Perform detailed quality control of documents, including verification of metadata, document numbering, naming conventions, revision status, checking the correctness of reference documents/versions, that the proper standard templates and lifecycles are used and that the configuration control rules relevant for documentation management are observed.
• Support the tasks related to the management of the ELT product configuration, by keeping the repositories updated with the relevant information.
• Work in strict co-operation with the AIV Office Management, the AIV Systems Engineering Team and the team of ELT Document Controllers in Garching to ensure that the ESO documentation produced during AIV as well as the documentation provided by contractors (and updated by ESO when needed) is correctly stored in the ESO PDM system.
• Support the Work Package Managers and the team of ELT Document Controllers in the processing and archiving of the documentation submitted by contractors or consortia ensuring it complies with the ELT documentation management requirements.
• Provide user support to ELT AIV staff ensuring that ELT document archive is effectively used.
• Ensure that the documents go through a traceable and approved release process before being archived.
• Coordinate with the ESO Information Repository Manager and System Administrator user licenses, access groups and access profiles.

The successful candidate must have a Bachelor degree ideally in a relevant subject (records management, technical writing, documentation, library and/or information sciences) or completed secondary education supported by relevant practical experience and evidence of continuous professional development. The initial contract is for a period of two years with the possibility of an indefinite extension, subject to performance evaluation and operational needs.