Associate Program Manager will be responsible for assisting and contributing to planning meetings/incentives in an entry level and administrative role.
This role will work closely with clients and a team of program managers and report to the team operations manager.
- Ensure accurate and timely data entry into Cvent
- Manage website registration sites, databases and attendee management
- Orchestrate Travel Arrangements for Attendees
- Draft program documents and communication for programs
- Draft Timelines for meetings and incentives
- Prepare close out reports as it pertains to our client service requirements.
- Draft Post Conference or Meeting History Reports
- Begin reconciliation checklist coordination
- Conduct file audit processes/procedures
- Manage the expense reimbursement process and vendor payment requests
- Negotiate agreements and terms with vendors for the health of the event budget
- Demonstrate industry knowledge by contributing effective ideas
- Travel onsite for program execution for meetings as needed
- Independently manage limited scope programs
- Perform other duties as assigned
- Ability and willingness to work extended workdays and possible weekends
- Accessible during acceptable working hours identified per project/program
- Travel expectations – the potential of 5-10% or more of time annually
- Frequent use of a computer and other office equipment
- Ability to lift 20 lbs.
- Frequent sitting, standing, and walking
CA
