Total 5,467 administrative clerical job vacancies in The United States of America

We are looking for a responsible Administration Assistant to perform a variety of administrative and clerical tasks. Duties include providing support to the team, assisting in daily office needs, managing our company’s general administrative activities and ensure the efficient and smooth day-to-day operations of the company. Critical skillset includes bilingual in English and Mandarin, both spoken and written.

【Responsibilities and Duties】

- Provide general support to visitors

- Greeting clients, answering phone calls and replying to client emails

- Organise and schedule appointments

- Plan meetings and take detailed minutes

- Operate office equipment such as printer and computers

- Assist with hiring and onboarding new employees

- Write and distribute emails, correspondence memos, letters and forms

- Maintain cloud storage filing system on WeCom

- Assist in the drafting and updating of office policies and procedures, as required

- Order and procure office supplies

- Perform simple book-keeping and inventory control

- Passes application in the Immigration & Checkpoints Authority (ICA) system

- Courses enrolment in the schools’ online system

- Accompanying clients to complete formalities at the Immigration & Checkpoints Authority (ICA)

- Accompanying clients to visit schools

- Other administrative tasks as required

【Required Skills and Qualifications】

- Proficient in MS Office (Word, Excel, PowerPoint)

- Excellent time management skills and ability to prioritize work

- Attention to details and problem-solving skills

- Excellent written and verbal communication skills

- Strong organisational and time management skills, with ability to multi-task and prioritise work

- Bilingual in English and Mandarin, both spoken and written (our clients are largely from China*)

- GCE O Levels, or related field, fresh diploma graduates welcome to apply

【Other benefits】

- Medical benefits

- Birthday celebration

Administrative Manager Responsibilities:

• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.

Duties & Responsibilities:

• To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling etc.
• Efficient document management such as printing and filing of the documents
• Prepare sales quotations generate invoices, maintain a detailed sale, customers payment and delivery records
• Assist with day-to-day operations of the office
• Monitoring of office supplies
• Perform secretarial support to hr and account department.
• Ensure the cleanliness of the office
• Help to organize new employee orientation, on-boarding and working schedules
• Attend to employee enquiry on HR related policies and practices
• Other administrative duties and tasks as assigned by manager

Requirements:

• 2 years of relevant experience
• Diploma or equivalent
• Proficient in MS Office and Excel Software
• Proficiency in English
• Ability to multitask and prioritize daily workload
• Good verbal and written communications skills

Duties & Responsibilities:

• To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling etc.
• Efficient document management such as printing and filing of the documents
• Prepare sales quotations generate invoices, maintain a detailed sale, customers payment and delivery records
• Assist with day-to-day operations of the office
• Monitoring of office supplies
• Perform secretarial support to hr and account department.
• Ensure the cleanliness of the office
• Help to organize new employee orientation, on-boarding and working schedules
• Attend to employee enquiry on HR related policies and practices
• Other administrative duties and tasks as assigned by manager

Requirements:

• 2 years of relevant experience
• Diploma or equivalent
• Proficient in MS Office and Excel Software
• Proficiency in English
• Ability to multitask and prioritize daily workload
• Good verbal and written communications skills

Duties & Responsibilities:

• To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling etc.
• Efficient document management such as printing and filing of the documents
• Prepare sales quotations generate invoices, maintain a detailed sale, customers payment and delivery records
• Assist with day-to-day operations of the office
• Monitoring of office supplies
• Perform secretarial support to hr and account department.
• Ensure the cleanliness of the office
• Help to organize new employee orientation, on-boarding and working schedules
• Attend to employee enquiry on HR related policies and practices
• Other administrative duties and tasks as assigned by manager

Requirements:

• 2 years of relevant experience
• Diploma or equivalent
• Proficient in MS Office and Excel Software
• Proficiency in English
• Ability to multitask and prioritize daily workload
• Good verbal and written communications skills

Administrative Executive

Support the fund raising function such as donation collection & counting, grant application and grant reimbursement
Support the audit and corporate secretarial matters
Support office administration and operations including procurement, facility management and safety matters
Support Human Resource matters
Support initiatives to meet Blossom Seeds’ sustainability and growth
Other ad-hoc assignments.

Pre-requisite:
Minimum 3 years’ experience as an office administrator, office assistant or relevant role or equivalent
Proficient with Microsoft Office (Excel, Word, Powerpoint) & Google Workspace
Written and verbal communication skills
Organizational and time-management skills
Able to operate in team and work independently
Basic accounting skills
Prior charity’s experience will be advantage

Salary

SG$11/hour

Job Description: We are currently seeking an enthusiastic and highly motivated Administrative Intern to join us . As an Administrative Intern, you will have the opportunity to gain practical experience in various administrative tasks and contribute to the smooth operation of our organization. This internship will provide valuable insights into the field of administration and is ideal for individuals seeking to develop their skills in a professional setting.

Responsibilities:

• Assist with general administrative duties, such as managing correspondence, and filing documents.
• Support the coordination of meetings, appointments, and travel arrangements for staff members.
• Assist in organizing and maintaining office supplies and equipment.
• Help with data entry, record keeping, and database management.
• Conduct research and gather information for various projects and reports.
• Collaborate with team members to ensure efficient workflow and timely completion of tasks.
• Provide support during special events or projects as needed.

Qualifications:

• Full-time interns preferred (3-6 months)
• Part-time interns who can commit at least 3 working days a week are also welcome to apply
• Excellent verbal and written communication skills.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proactive and able to work both independently and as part of a team.
• Prior experience in an administrative role or internship is a plus.

Benefits

• Global music merchandise gifts
• flexiable time
• good for music lover

We are seeking a dynamic individual to take on a multifaceted role encompassing finance, human resources, logistics, and office operations management. This pivotal position requires a versatile professional capable of overseeing and efficiently managing various facets of our organization. The successful candidate will play a central role in ensuring the seamless functioning and coordination of diverse operational areas.

Responsibilities:

Finance:

• Manage financial transactions, including accounts payable/receivable, expense tracking, and budget management.
• Prepare financial reports, forecasts, and analyses to support decision-making processes.
• Coordinate with external stakeholders, such as auditors and financial institutions, to ensure compliance and smooth financial operations.

Human Resources:

• Oversee HR functions, including recruitment, onboarding, employee relations, and performance management.
• Develop and implement HR policies and procedures to foster a positive and productive work environment.
• Administer payroll, benefits, and leave management processes.

Logistics:

• Coordinate inbound and outbound logistics, including procurement, inventory management, and distribution.
• Liaise with vendors and shipping partners to ensure timely and cost-effective delivery of goods and services.
• Optimize logistics processes for efficiency and cost-effectiveness.

Office Operations Management:

• Manage day-to-day office operations, including facility management, supplies inventory, and equipment maintenance.
• Implement and enhance administrative procedures to streamline workflows and maximize productivity.
• Act as a liaison between different departments to facilitate effective communication and collaboration.
• Ad-hoc tasks assigned by management.

Requirements:

• Bachelor's degree in Finance, Business Administration, Human Resources, or a related field.
• Proven experience (2-3 years) in finance, HR, logistics, and office operations management.
• Strong financial acumen and familiarity with accounting principles and practices.
• Excellent organizational and multitasking abilities to manage diverse responsibilities effectively.
• Proficiency in relevant software and tools for financial analysis, HR management, and logistics coordination.
• Exceptional communication and interpersonal skills to collaborate with internal teams and external stakeholders.

About us:

Our story began in 2017 with only one goal in mind – reinventing the quality of life, and there it is, Sheldon Global Pte Ltd. Who would’ve thought we’d achieve it in a few years? We did. Starting with a lean team of 7, we brought a different perspective to home revamps. With over 45 siblings in our family, we continue to strive to provide affordable, high-grade household items to solve your space constraints. With 7 major brands under our management, we will offer ample opportunities, training, and development programs that empower you to expand your skills and abilities.

Join us on our venture to become Singapore’s top retail and eCommerce enterprise. We are rapidly expanding, and if you think you have what it takes, we would like to hear from you!

Basic Function of Position:

Schedule meetings and manage calendars, in addition to answering phone calls, emails, and messages. Take accurate and comprehensive notes at meetings, help with daily time management, run errands as requested, perform secretarial work, and provide senior managers with day-to-day administrative support.

*This is not a remote working position*

Roles & Responsibilities:

• Relief Director of administrative and other routine matters, allowing GM to focus on the management of the company
• Implementing Director’s instructions to the company, in strict accordance. Managing implementation issues and reporting back to GM on the degree of adherence and other feedback
• Coordinating and solving problems that straddle departments or do not fall under specific departments
• Relief Director of distracting routine tasks (i.e. mail, bills, telephone inquiries, etc.), to allow focus on management tasks
• Answering phone calls, assisting in inquiries and directing to relevant personnel
• Occasionally will be required to assist in retail sales and stock-taking
• Plan, schedule, and remind the Director of meetings and appointments
• Record-keeping of confidential and controlled documents
• Prepare minutes of meetings and correspondences meeting
• Prepare, monitor, and compile management reports, etc
• Perform full spectrum of administrative support
• Manage documents for quotations, proposals, projects, etc
• Provide support such as following up with departments and projects
• Provide administrative support such as filing, updating, and maintaining client and policy data
• Work with various business units, government agencies, and associations on behalf of the Managing Director
• Maintain proper filing system, including data management and file sharing for managing director
• Any other general duties as assigned by the Managing Director
• Have a strong work ethic and are eager to learn, including add-on services

Requirements:

• Diploma / Degree in any discipline
• Minimum 3 years of relevant work experience in a similar role preferred
• Class 3 Driving License
• High proficiency with MS Excel especially VLOOKUP
• Meticulous and able to work independently and as a team
• Able to work in a fast pace working environment
• Positive working attitude and pleasant personality to live and work well with colleagues
• Able to start work immediately
• Good interpersonal skills
• Is proficient in English
• Maintains confidentiality and exercises discretion
• Is detail-oriented and responsible

Benefits:

• Paid MC/ Hospitalization leaves
• Annual company retreats
• Outpatient/Medical reimbursement
• Dental allowance
• Open-space concept office
• Recreational facilities
• Free beverages and snacks
• Pet friendly office

Responsibilities:

• Work closely with sales person & subcontractor (external) on product specification and delivery timeline.
• Coordinate closely with sales department, operations department & workshop in regards to work progress and delivery timeline.
• Prepare quotation for potential job order.
• Prepare documents for truck and equipment delivery.
• Ensure billing accuracy via GBE system.
• Prepare requisition through ERP system.
• Review supplier payment for GBE work done.
• Assist in other administrative functions.

Requirements:

• Certificate/Diploma in any discipline with at least 2 years' experience in similar capacity.
• Willing to work at Tuas area.
• Willing to work 5.5-day alternate Saturday.
• Meticulous, resourceful, and responsible team player with excellent communication and interpersonal skills to work with people at all levels.
• Independent and able to work under pressure.

Job Description:

• Provide administrative support to the office and purchasing manager.
• Provide support for office administrative duties, data-entry and filing of documents.
• Answer incoming phone calls and emails.
• Performing general office duties such as setting up filing systems, data entry, typing, copying.
• Manage employee training and other HR matters.
• Ad hoc duties as assigned.

Requirements:

• Proficient in Microsoft Office.
• Candidate must possess at least a Diploma in Business Studies administration or human resource management or equivalent.
• Responsible, mature, meticulous and good team player.
• Good communication and interpersonal skills and able to communicate well with all levels of people.

About this role:

We are looking for an Administrative Assistant (1-year contract) who will be part of our Policy Services team. This role will be assisting to provide administrative support for the Policy Services team’s daily activities and ensure smooth transaction for daily operations. This role requires someone who is analytical and meticulous. This role will also be reporting to the Senior Manager, Policy Services.

Responsibilities:

• Manage daily processing and administrative duties required for a smooth-running process for Life and Investment
• Checking of KYC and partners' forms or documents and ensure it meets the requirements
• Handle internal and external enquiries (emails and phone calls) and be able to support and ensure customer satisfaction
• To ensure the accuracy of data input and upkeeping of records
• A keen eye to streamline work process and improve operational workflow to keep the way of doing things current and relevant
• Be able to work with the team and or other stakeholders to ensure seamless business execution and to improve or develop digital solutions and testing in UAT where required
• Assist and support any ad-hoc projects or duties assigned by the Team Leader or Manager

Requirements:

• Minimum Diploma or equivalent qualification
• Experience in the life/ health insurance industry would be advantageous
• Proficiency with Microsoft Office, especially in Excel, Word and Outlook
• Possess good email etiquette with a customer-oriented mindset
• Ability to multitask and handle work pressure with a positive and can-do attitude
• Team player with good verbal and written communication skills to collaborate and achieve the desired outcome
• Self-motivated and able to work independently and meet tight timelines

About us:

Our story began in 2017 with only one goal in mind – reinventing the quality of life and there it is, Audrey Global Pte Ltd.

Who would’ve thought that we’d achieve it in a few years? We did. Starting with a lean team of 7, we brought a different perspective to home revamps. With over 45 siblings in our family, we continue and strive to provide affordable high-grade household items to solve your space constraints.

With 7 major brands under our management, we will ensure to offer ample opportunities, training, and development programs that empower you to expand your skills and abilities.

Join us on our venture to become Singapore’s top retail and eCommerce enterprise. We are rapidly expanding, and if you think you have what it takes, we would like to hear from you!

Basic Function of Position:

Schedule meetings and manage calendars, besides answering phone calls, emails, and messages. Taking accurate and comprehensive notes at meetings, helping with daily time management, running errands as requested and performing secretarial work, and providing senior managers with day-to-day administrative support.

*This is not a remote working position*

Roles & Responsibilities:

• Relief Director of administrative and other routine matters, allowing GM to focus on the management of the company
• Implementing Director’s instructions to the company, in strict accordance. Managing implementation issues and reporting back to GM on the degree of adherence and other feedback
• Coordinating and solving problems that straddle departments or do not fall under specific departments
• Relief Director of distracting routine tasks (i.e. mail, bills, telephone inquiries, etc.), to allow focus on management tasks
• Answering phone calls, assisting in inquiries and directing to relevant personnel
• Occasionally will be required to assist in retail sales and stock-taking
• Plan, schedule, and remind the Director of meetings and appointments
• Record-keeping of confidential and controlled documents
• Prepare minutes of meetings and correspondences meeting
• Prepare, monitor, and compile management reports, etc
• Perform full spectrum of administrative support
• Manage documents for quotations, proposals, projects, etc
• Provide support such as following up with departments and projects
• Provide administrative support such as filing, updating, and maintaining client and policy data
• Work with various business units, government agencies, and associations on behalf of the Managing Director
• Maintain proper filing system, including data management and file sharing for managing director
• Any other general duties as assigned by the Managing Director
• Have a strong work ethic and are eager to learn, including add-on services

Requirements:

• Diploma / Degree in any discipline
• Minimum 3 years of relevant work experience in a similar role preferred
• Class 3 Driving License
• High proficiency with MS Excel especially VLOOKUP
• Meticulous and able to work independently and as a team
• Able to work in a fast pace working environment
• Positive working attitude and pleasant personality to live and work well with colleagues
• Able to start work immediately
• Good interpersonal skills
• Is proficient in English
• Maintains confidentiality and exercises discretion
• Is detail-oriented and responsible

Benefits:

• Paid MC/ Hospitalization leaves
• Annual company retreats
• Outpatient/Medical reimbursement
• Dental allowance
• Open-space concept office
• Recreational facilities
• Free beverages and snacks
• Pet friendly office

Hi, We are hiring a F&B director for our group

Requirements:

-Experience in Asian restaurant is required. (at least 8 years experience)

-Experience in working in international markets specifically Singapore and Malaysia

-Able to assist group manage its portoflio of restaurants in Malaysia

-Able to assist group to expand in Singapore and South East Asia

-Experience in setting up a restaurant from scratch

-Pre-Opening team

-Experience in hiring key roles for new restaurants

-Able to travel at short notice

-Able to trave to various supplier countries

Responsibilities:

• Provide administrative support of purchase and sales (PO/Sales Orders).
• Making ad-hoc pricing comparison from different vendors.
• To answer calls from customers for sales queries;
• Maintain Backorder list from Vendors and Customers.
• Liaise with logistic team in shipment booking, creating packing list and monitor shipment arrivals.
• To handle all sorts of general administrative and operational matters and paperwork (which may include sales reports, process quotes, perform stock take etc);
• Ensure and maintain proper record and filing & records system in department.
• To provide support or assistance to the General Manager on the day-to-day operational and administrative activities;

Requirements:

• Candidate must possess at least 'N' Level/"O" Level/Diploma/Degree;
• Able to communicate in English and Mandarin, to liaise with Mandarin speaking customers;
• Computer literate;
• Required Skill(s): Microsoft Office;
• Responsible and supportive with a high level of integrity;
• Positive Attitude, independent, meticulous, independent and able to work well in a fast pace environment;