Total 30 Office Administrator job vacancies in Kuala Lumpur

ABOUT US

We’ve got modern day solutions for all your modern day delivery woes. In a world that’s constantly on the move, we know how important it is to keep things moving. We’re on a mission to enable everyone, from single merchants to the largest companies, to move goods and e-commerce anywhere in Asia Pacific and beyond.

Logistics should be easy, quick and seamless at great rates. And we believe this standard should be the norm, not the exception as we strive to be the best logistics company in Asia Pacific. Currently, we’ve made our presence felt in Malaysia, Thailand, Indonesia, Philippines, India, Singapore and China. Our deep integration with Airasia’s network and infrastructure puts us in a unique position to achieve what sounds impossible, and we need you to bring this to a reality.

We are looking for an Legal Administrator, reporting to the Manager, Legal based in Wisma Tune, Kuala Lumpur.

SALARY RANGE: RM3120 - RM4680

A DAY IN A LIFE

As a start-up, you can expect your days to be pretty varied. Multitasking is normal, and sometimes, your skills or natural talents will be leveraged to support other business priorities. That said, the bulk of your working hours should involve:

• Manage all steps required for the completion and signing of all legal agreements, contracts, legal forms, statutory declarations, affidavits, board resolutions and/or any legal or company secretarial documentation. 
• Manage the filing, scanning, organisation, copying, saving and/or archiving of all such signed legal or company secretarial documentation.
• Manage, maintain and update the legal contract masterlist and corporate tracking list for all Teleport entities.
• Manage the Contract Management System or any other systems implemented or used by the department on behalf of the legal department, to ensure all legal documentation is easily accessible and retrievable at any time.
• Ensure that all agreement templates, deal checklists and general terms and conditions  are updated with the latest version for all Teleport entities, as required by the respective legal counsel.
• Assist Manager or General Counsel with extracting documents and data or preparation of documents or reports pursuant to audit exercises, reporting or quarterly compliance testing requirements.
• Manage stamping of agreements either online in LHDN website or hardcopy, as required.
• Prepare basic internal/external correspondences, letters, memo or legal online newsletters.
• Communicate with internal and external parties on behalf of the legal team,
• Other administrative, clerical and organisation support as may be assigned from time-to-time by the legal department including assisting with arranging meetings, securing meeting rooms, and procuring stationery or tools.

Qualifications:

• Diploma in Business Administration, secretarial or any other relevant certifications or qualifications OR at least two (2) years working experience in office or departmental administration work. Experience working in a legal department or law firm is an advantage.
• Solid written and verbal communication skills. Confidence in writing and speaking in English is an advantage.
• Able to work independently and as part of a team. Ability to identify issues and propose solutions.
• Analytical thinker, resourceful, proficient with research tools.
• Systematic knowledge of databases and tracking systems.
• Fantastic organizational skills and detail-oriented.
• Ability to work under pressure and meet deadlines.
• Skilled usage and knowledge of Microsoft Office Applications.

Nice to Have:

• Proficiency in Google Doc and Google Sheet.
• Ability to grasp and interpret basic legal documents.
• Ability to do basic legal research.

This Commercial Assistant cum Office Manager will report to the Commercial Director, APAC.

The part you will play

• Commercial Support:
  • Assist the Commercial Director with various tasks, including scheduling meetings, preparing presentations, and coordinating travel arrangements.
  • Act as a point of contact between the Commercial Director and internal/external stakeholders, managing communication and follow-up as needed.
  • Support the commercial team with administrative tasks, such as data entry, file management, and document preparation.
  • Facilitate communication and collaboration within the commercial team and across departments, fostering a positive and productive work environment.
  • Prepare and distribute internal communications, announcements, and reports as needed.
  • Serve as a liaison between the Commercial Director and other departments, providing support and assistance as required.
• Office Management:
  • Oversee the smooth functioning of the office, including managing office supplies, facilities, and equipment.
  • Coordinate office maintenance and repairs, liaising with vendors and service providers as necessary.
  • Implement and maintain office policies and procedures to ensure efficient operations and compliance with company standards.
  • Maintain accurate records and files, both electronic and physical, and ensure data integrity and confidentiality.
  • Assist with organizing company events, meetings, and conferences, including scheduling, logistics, and coordination.
  • Implement, and maintain EHS policies, procedures, and programs to ensure compliance with local regulations and Group standards.
  • Coordinate EHS training and support to employees on EHS policies, procedures, and best practices.
  • Serve as the primary point of contact for EHS-related inquiries, reporting, and compliance matters.

As a Citrix engineer in a financial services company, your primary responsibility is to manage and maintain the day-to-day operations of the company's Citrix Cloud and private cloud infrastructure on AWS and Azure, including users ticket resolution, business requests and maintenance of the environment.

Key Responsibilities:

1. Managing the Citrix Cloud and AWS hosting infrastructure.
2. Monitoring the health and performance of Citrix/AWS/Azure resources and services to detect and address any issues proactively.
3. Maintaining images with application and client updates.
4. Maintaining up to date DR infrastructure and procedures for critical desktops and applications.
5. Working with other operational team to help troubleshoot issues impacting user experience.
6. Balancing user experience and costs within the cloud.
7. Collaborating with development and DevOps teams to optimize application performance and scalability.
8. Providing support and guidance to the end-users regarding best practices for Citrix users.
9. Keeping yourself certified and up to date with the latest Citrix technologies and features that may benefit the company.

We are seeking a highly motivated and analytical individual to join our Global Payments Services team as a Manager, Middle Office Operations, Global Payment Services (Internal Job Title: Junior Associate Director). You will play a vital part in ensuring the smooth and efficient operation of our Global Payments function, whilst having a lasting impact by playing a key role in several strategic global initiatives.

Key responsibilities:

Payment Processing

• Responsible for the accurate input, approval and processing of payments in accordance with established procedures
• Investigate and resolve payment discrepancies and errors promptly and accurately.
• Liaise with clients, investment managers, vendors and other stakeholders to ensure timely and accurate processing of client payments..
• Work with internal teams, such as Treasury, Banking Operations and Client Operations to ensure that all deliverables are met.
• Ensure adherence to internal control policies and procedures.
• Analyse payment and query data to identify trends and opportunities for improvement.

Leadership

• Act as escalation point for team.
• Deputize for Manager when required, ensuring that work is fairly allocated across the team.
• Ensure critical issues are escalated in a timely manner to senior stakeholders.
• Represent local team on global projects, and lead workstreams of projects.

Continuous Improvement

• Identify opportunities to improve the efficiency, accuracy and security of payment processes.
• Develop and implement process improvements.
• Ensure that procedures are up to date, and in line with firm standards.
• Stay informed of industry best practices and regulatory updates as they pertain to payments.
• Analyse opportunities for improvement within the overall payment process

Ad hoc: 

• Actively participate in the development and implementation of new systems and processes related to payments.
• Collaborate with cross-functional teams to contribute to product development initiatives to optimize payment processing and client experience.
• Assist with other ad-hoc tasks (e.g. audit requests) as required.

 

This is a vital role in ensuring MFS can calculate independent Net Asset Values of investment funds. A Fund of Funds Middle Office Operations (FOF MOO) Senior Associate will be a part of a global team that is responsible for data collection of pricing information relating underlying fund positions and loading the information to the security master application.

An FOF MOO Senior Associate will have a strong understanding of what drives the value of an investment fund, the types of products it trades and the nature of day to day operations between an investment fund and its counterparties, all alongside a keen interest in learning new technologies and skills.

This is a vital role in ensuring MFS can calculate independent Net Asset Values of investment funds. A Fund of Funds Middle Office Operations (FOF MOO) Senior Associate will be a part of a global team that is responsible for data collection of pricing information relating underlying fund positions and loading the information to the security master application.

An FOF MOO Senior Associate will have a strong understanding of what drives the value of an investment fund, the types of products it trades and the nature of day-to-day operations between an investment fund and its counterparties, all alongside a keen interest in learning new technologies and skills.

At Lyreco we all share a common goal to strive for passion, excellence, respect and agility. We are proud to be the European leader and the third largest distributor of workplace products and services in the world
We are committed to the development of our employees and we aim to achieve that by creating a culture that inspires and empowers.

Are you seeking a new challenge? This offer might be for you!

Manage and lead a team of Sales Executives covering the area assigned under your care. You are responsible to ensure the team are well equipped with our product and service knowledge as well as internal business process flow in order to carry out their sales function professionally and efficiently. This role will required you to work alongside with senior management team on the execution of our sales strategy effectively.

Sales Management

• Lead and drive your sales team in achieving the goal sets by the company.
• Lead the sales team in providing relevant solution in addressing customer objection 
• Is the lead person for the team in addressing and resolving any internal issue with all respective internal stakeholders professionally and efficiently.
• Ensure team achievement is closely monitor and put in effective action plan with strong execution action to address achievement issue 
• Conduct weekly team meeting which includes to update and share the weekly team's performance result; to address, discuss and resolve sales activities related matters.

Cross Department Collaboration

• Closely collaborate and have strong working relationship with back-end support team to ensure you are well equip with our back-end process that will impact customer journey experience with Lyreco.
• Have strong work collaboration with marketing department, ensure you are constantly equip with our marketing campaign planning and product pricing strategy update

Team Development

• Ability to conduct on-job-training. Ensure your Sales team members are well trained with our company standard procedure related to our customer order journey with Lyreco.
• Conduct monthly employee performance review, ensure effective feedback conversation establish with your team members to drive performance.
• Work with your director and L&D team, to coach and guide your team members for their career development within Lyreco.

Personal Profile and Characteristic Requirement:

• Minimum Diploma / Degree in commerce, business administration or related 
• Proficiency in Microsoft Office application (Outlook, PowerPoint, Excel), Solution Selling Skills, Sales Negotiation skills, Sales Pipeline Management skills 
• Active listening skills and proactive communication in verbal and written 
• Minimum 5years sales experience in B2B environment and 3 year experience in managing a team of sales person in SME business portfolio
• Ability to understand culture differences and work harmony with your colleague and drive team spirit within and cross functional
• Spirit of achieve  and strive for producing better result compare to yesterday 
• Ability to move with times, and adapt rapid changes in day to day work in meeting the market demand

Optasia is a fully-integrated B2B2X financial technology platform covering scoring, financial decisioning, disbursement & collection. We provide a versatile AI Platform powering financial inclusion, delivering responsible financing decision-making and driving a superior business model & strong customer experience.

We are seeking for enthusiastic professionals, with energy, who are results driven and have can-do attitude, who want to be part of a team of likeminded individuals who are delivering solutions in an innovative and exciting environment. As member of the Systems Engineering team in Optasia, you will be responsible for effective provisioning, installation/configuration, operation, and maintenance of systems hardware and software and related infrastructure. This individual participates in technical research and development to enable continuing innovation within the infrastructure. This individual ensures that system hardware, operating systems, software systems, and related procedures adhere to organizational values, enabling staff, volunteers, and Partners.

What you will do

• Manage inventory of technology assets
• Assist in the management of virtualization infrastructure
• Create and maintain detailed documentation of processes and procedures
• Manage daily issues and requests while performing infrastructure maintenance tasks
• Conduct scheduled system checks and perform maintenance in accordance with the scheduled support windows
• Monitoring and maintenance of backup system
• Coordinate hardware replacement remotely

What you will bring

• BSc/MSc degree in Computer Science, Engineering or a related field will be considered a plus

• Strong interpersonal skills and ability to work well with others
• Understanding of TCP/IP basics like IP addressing, subnets, VLANs
• Excellent problem solving and troubleshooting skills
• Must have excellent verbal and written communication skills both Greek and English
• Troubleshoot issues and outages
• Resourcefulness and problem-solving aptitude
• A strong desire to learn and grow
• Understanding of networks and network routing
• Experience in working with secure code development guidelines and coding practices (i.e. OWASP, NIST)

This is a vital role in ensuring MFS can calculate independent Net Asset Values of investment funds. A Fund of Funds Middle Office Operations (FOF MOO) Junior Associate Director will operate and oversee reconciliation and NAV review technology to deliver a full reconciled gross Net Asset Value to client operations teams or clients, including cash, positions and receivables.

An FOF MOO Junior Associate Director will have a strong understanding of what drives the value of an investment fund, the types of products it trades and the nature of day to day operations between an investment fund and its counterparties, all alongside a keen interest in learning new technologies and skills.

Provide a full range of Fund Expense services to clients. This includes:

• Completion of all client deliverables such as invoice tracking and payment, and query resolution, as required;
• Liaise with clients, investment managers, vendors and fund service providers for day-to-day operational issues;
• Work with internal teams, such as other Treasury team locations and Client Operations to ensure all client deliverables are met;
• Participate in various system improvement initiatives.
• Role and responsibilities:
• Accurately track and process all Fund Expense invoices as required;
• Accurately process all necessary payments in various banking systems;
• Liaise with clients, investment managers, vendors, fund service providers and internal departments as part of completion of daily Fund Expense activities;
• Ensure all deliverables and client queries are met as stipulated in the SLA’s;
• Ensure all processes are performed in accordance with operational procedures and controls and all relevant checklists are completed;
• Participate in special projects including system upgrades, BCP planning & testing; 
• Any other ad-hoc tasks as required.
   

Company:

MMC Corporate

Description:

Provide a full range of Fund Expense services to clients. This includes:

•    Accurately track and process all payments as required;
•    Accurately process all necessary payments in various banking systems;
•    Liaise with clients, investment managers, vendors, fund service providers and internal departments as part of completion of daily payment activities;
•    Ensure all deliverables and client queries are met as stipulated in the SLA’s;
•    Ensure all processes are performed in accordance with operational procedures and controls and all relevant checklists are completed;
•    Participate in adhoc including system upgrades, BCP planning & testing; 
•    Any other ad-hoc tasks as required

• Manage day-to-day office operations, including maintaining office supplies, equipment, and facilities.
• Ensure a clean and organized working environment for all employees.
• Provide administrative support to executives and teams, including scheduling meetings, managing calendars, and handling correspondence.
• Assist in preparing presentations, reports, and documentation.
• Serve as the primary point of contact for internal and external stakeholders.
• Coordinate communication and information flow within the office.
• Plan and organize company events, meetings, and conferences.
• Coordinate logistics, catering, and other event-related activities.
• Manage travel arrangements for employees, including booking flights, accommodations, and transportation.
• Keep track of travel expenses and process reimbursement requests.
• Liaise with vendors and service providers to ensure timely delivery of services.
• Negotiate contracts and agreements to optimize cost-effectiveness.
• Implement and enforce health and safety protocols in the office.
• Conduct regular safety assessments and address any concerns.
• Assist in HR-related activities, such as onboarding new employees and maintaining employee records.
• Support employee engagement initiatives and team-building activities.

• Bachelor's degree in Business Administration, Office Management, or a related field.
• 5-6 years of experience in office management or administrative roles.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite and other relevant office software.

About FNZ

FNZ is committed to opening up wealth so that everyone, everywhere can invest in their future on their terms. We know the foundation to do that already exists in the wealth management industry, but complexity holds firms back. 

We created wealth’s growth platform to help. We provide a global, end-to-end wealth management platform that integrates modern technology with business and investment operations. All in a regulated financial institution. 

We partner with over 650 financial institutions and 12,000 wealth managers, with US$1.5 trillion in assets under administration (AUA).

Together with our customers, we help over 20 million people from all wealth segments to invest in their future.

About FNZ

FNZ is committed to opening up wealth so that everyone, everywhere can invest in their future on their terms. We know the foundation to do that already exists in the wealth management industry, but complexity holds firms back. 

We created wealth’s growth platform to help. We provide a global, end-to-end wealth management platform that integrates modern technology with business and investment operations. All in a regulated financial institution. 

We partner with over 650 financial institutions and 12,000 wealth managers, with US$1.5 trillion in assets under administration (AUA).

Together with our customers, we help over 20 million people from all wealth segments to invest in their future.