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Jobs in Australia   »   Jobs in Kuala Lumpur   »   Administrative / Clerical jobs   »   Admin Project Secretary

Admin Project Secretary

Kuala Lumpur, Federal Territory of Kuala Lumpur, MY
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Job Requirements:

  • Candidate must possess at least a Professional Certificate, Diploma,
  • Advanced/Higher/Graduate Diploma, Business Studies/Administration/Management,
  • Secretarial, Finance/Accountancy/Banking
  • Human Resource Management or equivalent.
  • Required skill(s): able to communicate with all level of people, proficient in both written & spoken in english, Prompt with experience in interior fit out with of related field, MS Office.
  • Required language(s): Bahasa Malaysia, Chinese, English
  • At least 2 year(s) of working experience in the related field is required for this position.
  • Preferably Junior Executives specializing in Secretarial/Executive or equivalent.
  • 2 Full-Time position(s) available.

Job Scope of responsibilities/duties:

  • Provide full secretarial and admin support to the project team and department to ensure the smooth running of the department operations.
  • Maintain records of Site Personnel such as Site Supervisors & Project Managers and assist in their movements.
  • Take minutes of meeting and maintain records for the operations and individual project.
  • Develop and maintain document control processes for the efficient management.
  • Maintain a proper and user-friendly E-Filing and document control system for recording and tracking of all documents for the individual project and department.
  • Support the officers and project team in daily admin roles.
  • Perform data-entry, recording, printing and filing duties.
  • Undertake any ad-hoc admin projects/duties as required.
  • Maintain schedules and calendars, organize and coordinate meetings, conferences and etc.
  • Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc.
  • Manage the company's sensitive information with strict confidentiality.
  • Prepare formal letters, memos, presentations, progress reports and tender proposals as required.
  • Compose, transcribe and verify all communications and/or technical and administrative documentation of the department.
  • Receive phone calls; provide necessary information to internal and external to Clients and/or Sub-Con/Vendors.
  • Receive, distribute, send and track all correspondence received in the office.
  • Provide administrative/clerical support to other areas of the company, as required and any other administrative duties required.

Perks & Benefits

  • Personal leave

Job Location
Taman Danau Desa, 58100 Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur, Malaysia
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Company Overview

Established in 1996, RYO is one of the region's premier provider of interior design and related services with its main office based in Malaysia. RYO adopts an integrated approach in providing comprehensive, full-services, design & build services to our clients. We produce custom-made solutions encompassing design development, project management and interior-fit out. In line with our rapid expansion, we are now looking for highly motivated, ambitious and career-minded individuals to join us.

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Company Summary
Rezzuan, Yeoh & Ong Sdn Bhd
www.ryo.my
Interior / Graphic Design
Follow Rezzuan, Yeoh & Ong Sdn Bhd
Job Openings
Total 3 jobs
Account & Finance Executive
Kuala Lumpur
Interior Designer
Taman Danau Desa
3D Visualizer (Interior Designer)
Taman Danau Desa

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