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Jobs in Australia   »   Jobs in   »   Administrative / Clerical jobs   »   Administrative Assistant

Administrative Assistant

  • Permanent full-time opportunity
• Be a part of a proactive and team oriented environment
• Parramatta location

The opportunity
We have an exciting opportunity for an Administrative Assistant to join the Business Services Division at Roads and Maritime Services. Reporting directly to the Director Property and Acquisition you will be responsible for providing high level administrative and clerical support to our senior management team, including the management and coordination of administrative processes.
You will liaise daily with internal and external stakeholders on behalf of senior managers’ to manage a large volume and variety of work with tight deadlines. To be successful in this role you will have the ability to understand critical or politically sensitive issues and prioritise these issues on behalf of the Senior Executives.
Your role will be diverse and fast paced and you will need to be extremely hands-on in your approach to daily tasks.You will be required to:
  • Coordinate and maintain senior managers’ diaries, managing competing priorities, arranging meetings and monitor email and telephone calls on their behalf.
  • Organise branch meetings, workshops and seminars, including preparing Agendas and Minutes. Arranging venues, overseeing catering and confirming attendees.
  • Efficiently manage the workflow correspondence tracking system including related protocols and procedures in an extremely confidential setting. 
  • Develop spreadsheets, presentations and other documentation, drafting correspondence and maintaining accurate document control management records to support senior managers.
  • Provide support through the procurement of goods and services, administration of budgets and monitoring expenses, labour hire and processing invoices and payments.
We are looking for a true administrative professional who can hit the ground running. You will have a methodical approach, possess great attention to detail and be adaptable and flexible in your approach when meeting the needs of the business. It is essential that you can demonstrate solid experience in supporting senior executives’ throughout your career to-date.
You are highly organised, have well developed time management and concise communication skills and thrive in a fast paced working environment.
If you genuinely seek a challenging role that brings diversity, the opportunity to think on your feet and make your mark and contribute to improving processes, then we are eager to hear from you.
About Us
Roads and Maritime Services is one of Australia's leading public sector agencies, with more than 5,500 employees and an annual budget of $5.5 billion.
As part of Transport for NSW we are responsible for implementing strategic and essential frontline services to the people of NSW who use roads, harbours and waterways.
We improve the movement of people by various transport modes, including public transport (bus and ferry), cycling and walking, as well as motor vehicles. We also deliver initiatives to improve the movement of goods on the freight network, by improving accessibility and infrastructure, with a focus on reliability, productivity and safety initiatives.
We offer diverse and challenging career opportunities for professional and technical specialists, trades, and people interested in making a difference to transport operations and road safety in New South Wales.
When you join Roads and Maritime Services, you become part of a forward-thinking organisation that offers generous working conditions, flexible working options and a real commitment to developing your skills.
As the key agency in NSW for road safety, traffic management and planning, road building and maintenance, as well as improving maritime safety, we want our staff to reach their full potential.
Remuneration package: RMS USS Grade 5 ($73,901 – $77,665), plus employer's contribution to superannuation and annual leave loading.

For more information on Employee Benefits at Transport please click here .
Our commitment to Diversity
Great people come from all walks of life and at Transport for NSW we are committed to creating a diverse, inclusive and flexible workforce which reflects the community and the customers we serve.
How to apply
Click on APPLY button. For further information, please visit our internet site Roads & Maritime or to view the position description and Applicant Information Pack please click on links provided.
For all enquiries, please contact Nikita Mudaliar on 02 8849 2207 on and quote 0000639A
Please note
✱   This job post has expired   ✱

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