Program Coordinator

Program Coordinator (2 Positions)

We are advertising for two Program Coordinator positions to join our Training team:

• Ongoing, Part Time (4 days per week)
• Temporary (6 Months), Full Time (5 days per week)
  
  

Salary: AFTRS Level 5 ($81,925 pro-rata) + 15.4% super, and excellent benefits.

Close Date: The closing date for applications is Sunday 17 May 2026 11:59pm. Late applications cannot be accepted.

Apply: via the AFTRS Jobs Portal

AFTRS is the national screen and audio school – the only Australian education institution to consistently make The Hollywood Reporter‘s prestigious annual list of the top film schools in the world. Working hand-in-hand with the screen and broadcast industries, AFTRS is a global centre of excellence that delivers the highest level of screen and audio education, training and research across Australia.

About The Role

Under the general direction of the Head of Training, the Program Coordinator is responsible for ensuring a high standard of course support for training courses on campus, online and offsite.

Working as part of a small team, the Program Coordinator supports the effective planning and delivery of training courses to ensure smooth and efficient operations. In close collaboration with relevant stakeholders, the role contributes to course planning by ensuring appropriate preparation and resource allocation. The Program Coordinator monitors and reports on key aspects of course delivery, including user experience, student engagement, subject matter expert (SME) performance, and budgets, and undertakes related course administration in accordance with established and consistent processes.

The role also contributes to program delivery through the development of specialist practice areas, which may include simple learning resources such as information packs, PowerPoint presentations, or other eLearning materials.

Key Accountabilities

• Program Coordination: In partnership with the Short Courses team, provide high-level program support, including liaison with freelance lecturers and students/program participants, and oversee day-to-day administrative operation of the courses, attending sessions as required.
• LMS Administration: Upload, maintain, and manage materials in Learning Management System (LMS), including session outlines, learning resources and other components of online course delivery
• Resource Coordination: Contribute to identifying, booking, and coordinating appropriate resources for course delivery, including rooms, online class links and equipment, in line with both the Teaching & Learning Annual planner and ad-hoc course delivery requirements.
• Contracting: Prepare contracts for freelance lecturers, ensuring they are appropriately onboarded to AFTRS, informed of WHS requirements and understand expectations regarding deliverables where relevant.
• CRM Administration: Enter, maintain, and manage data in the CRM, including enrolments, cancellations, budgets and reporting.
• Student Enquiries: Assist with first point of contact queries from Short Courses students, responding to enquiries and referring matters as appropriate, and consulting with relevant staff to provide accurate and timely information.
• Program Oversight: Work closely with the Head of Training to update and monitor course curriculum, delivery schedules, and budgets.
• Continuous Improvement: Work with the Head of Training to identify opportunities for improvements or value-adding initiatives across courses and process, and coordinate or project manage specific initiatives as directed.
• Research & Analysis: Undertake first-level research and analysis to support and inform decision making, identify issues, and assist in the preparation of written reports as required.
• Technical Support: Provide basic technical support to your program area, including pre-set-up of hybrid and online classes, in-classroom equipment support, and post-production pathway assistance, escalating or arranging additional support where required.
• Cross-Team Collaboration: Collaborate with Program Resources, Faculty, Student Centre, IT, and Governance teams to develop effective workflows, ensuring processes are documented and implemented efficiently.
• Other Duties: There may be a requirement to undertake tasks outside the scope of the responsibilities listed to support the organisation. AFTRS will engage in a conversation should these tasks arise.
  
  

About you – You Have:

• Project Coordination Experience: Experience in effective project coordination, including meeting deadlines and budgets, strong organisational skills, and the ability to manage competing prioritise under pressure.
• Stakeholder Engagement Experience: Experience in managing relationships and responding to enquiries and issues appropriately, demonstrating a professional and approachable manner.
• Digital Proficiency: Strong attention to detail with experience across the Microsoft Office suite, and the capability and willingness to learn new software and systems.
• Problem Solving Ability: Ability to identify, analyse, and resolve issues using sound judgement, personal knowledge and SMEs where appropriate.
• Self-Management Skills: Ability to work under pressure, exercise initiative, and operate effectively with limited supervision.
• Teamwork Ability: Ability to work collaboratively and effectively as part of a small team.
• Safe Work Practice Experience: Experience contributing to culturally and psychologically safe work environments.
  
  

Please note that the successful applicant:

• Will be required to hold the unrestricted and indefinite Right to Work in Australia at the time of applying.
• Will be required to undertake a NSW Working with Children Check.
• May be required to work flexible hours, including occasional evening and weekend work.
  
  

Diversity, Flexibility and Accessibility

As a creative organisation, we understand the importance of offering flexible working to support your own creativity, wellbeing, and balance. We will genuinely consider applications for job share and part time working. We also support working from home and flexible working hours.

AFTRS is committed to building a richly diverse staff and faculty. AFTRS actively supports and appreciates workplace diversity, First Nations values, and we strongly encourage and welcome applicants from Aboriginal and Torres Strait Islander people, people from a wide range of backgrounds, and people with a disability.

We are committed to providing reasonable adjustments through our recruitment and selection process. Requests for reasonable adjustments will be treated confidentially and will not disadvantage your application. If you require any support or reasonable adjustments during the recruitment process, please email jobs@aftrs.edu.au or call 02 9805 6610. Further information can be found in the AFTRS Candidate Accessibility Pack.