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Job Description:
Where you fit in
Technical Asset Operations (TAO) team aims to develop central, competitive capabilities delivering end-to-end value through the AMS work processes as an integral part of our Downstream Manufacturing (DS-M), Integrated Gas & New Energies (IGNE) and Upstream (UP) asset teams. We support the business worldwide and often do so together with the deep capability of our Project & Technology (P&T), Information Technology (IT) and Finance & Data Operations (FO-Data) partners. You are going to play a vital role in the delivery of continued efficiency and effectiveness improvement by bringing cross-business learning on key processes.
What we need from you
Responsible for Project Creation in SAP with interface to Project Manager.
Perform the role of Purchase Requisition (PR) Technical Screener (data entry in SAP), for Materials and Services, serving as the interface between buyer and requestors.
Order approved materials and process service contract procurement actions adhering to standard, defined processes, and ensuring accuracy of information.
Closure of Purchase Order with interface to Project Manager
Handle invoices by creating Service Entries or Goods Received in SAP.
Asset Creation and retirement in SAP
Handle + Report Projects -OC1 / Value of Work Done (VOWD) and Accruals
Responsible for Capital Project Networks, Work Orders and WBS Settlement Report Error Corrections.
Pre-populate AUC Monitoring Report each quarter and request feedback from all Project Managers assigned to Projects in the list. Update all GSAP Balances for each project line item. Update Asset Creation date per the Schedule and Project Manager update (When asset will be brought into service for use).
Compile all changes prior to submission of the AUC Monitoring Control C5.3.c.2 report.
Responsible for Project Closeout for every project
Close Networks and Work Orders on Projects in closeout phase.
Prepare and Route Project Final Closeout form for Signatures.
Time Writing Coordination – Send out email reminders, monitor time reported weekly/monthly, review to ensure all have report time to correct projects and correct phase/network number.
Support the Lubricant Supply Chain (Europe or America) assets and amenable to work from 5pm to 2am (Malaysia Time)
Key Experiences and Qualifications:
We welcome fresh graduates preferably with university degree in Engineering or other related oil and gas degree. Experienced staffs with at least 1-2 years of experience in cost engineering, basic procurement and project coordination from oil and gas or related industries are also welcome to apply.
Basic computer knowledge of software such as Microsoft Word, Outlook, Excel, SharePoint, Access, etc
Experience in following tools: SAP, Power BI is an advantage.
Preferably someone with good communication skills and can communicate effectively with superiors, colleagues, customers, and all other staff as necessary. Has leadership skills is an advantage,
Self-starter and an independent worker capable of collaborating in a team environment with an ability to build strong effective relationships with asset production teams while working remotely.
Ability to prioritize and ensure delivery of priorities for the area of responsibility.
Preferably with strong English proficiency in both oral and written.
Flexible and adaptable to change, with track record of demonstrating initiative, analytical capabilities and problem solving and presentation skills.
An Inclusive & Progressive Place to Work
To power progress together, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we’re nurturing an inclusive environment – one where you can express your ideas, extend your skills, and reach your potential.
We’re creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply, and we’ll take it from there.
We’re closing the gender gap – whether that’s through action on equal pay or by enabling more women to reach senior roles in engineering and technology.
We’re striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.
If you don't see yourself fully reflected in every job requirement listed on the posting above, we still encourage you to reach out and apply. Research has shown that women and underrepresented groups often only apply when they feel 100% qualified. We are committed to creating a more equitable, inclusive, and diverse company and we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientation, and life experiences to apply.
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