Total 11 Assistant Project Manager job vacancies in Business Management / Project / Planning category in Petaling Jaya

Position Overview :

We are looking for a dynamic and detail-oriented individual to join our team as a Project Coordinator / Project Administrator. This role is pivotal in supporting the successful execution of various projects within our organization. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. The Project Coordinator / Project Administrator will work closely with project managers and team members to ensure projects are delivered on time, within budget, and to the highest standards.

Key Responsibilities:

1. Project Planning and Coordination:

· Assist in the development of project plans, timelines, and budgets in collaboration with project managers.

· Coordinate project activities, meetings, and resources to ensure smooth execution and adherence to deadlines.

· Act as a liaison between project teams and stakeholders, facilitating communication and ensuring alignment on project objectives.

2. Documentation and Reporting:

· Maintain accurate project documentation, including meeting minutes, action items, and project status reports.

· Prepare and distribute regular progress reports to stakeholders, highlighting achievements, milestones, and potential risks.

· Ensure project files and documentation are organized and accessible to team members as needed.

3. Resource Management:

· Assist in resource allocation and scheduling to ensure optimal utilization of team members and resources.

· Monitor project budgets and expenditures, tracking costs and expenses against approved budgets.

· Identify resource constraints or conflicts and collaborate with project managers to resolve them effectively.

4. Quality Assurance and Compliance:

· Support quality assurance efforts by monitoring project deliverables and ensuring compliance with established standards and requirements.

· Conduct periodic reviews and evaluations to identify areas for improvement and implement corrective actions as needed.

· Ensure project activities adhere to company policies, procedures, and regulatory requirements.

5. Risk Management:

· Identify potential risks and issues that may impact project timelines or outcomes, and work proactively to mitigate them.

· Assist in the development of risk management plans and contingency strategies to address project uncertainties.

· Communicate effectively with project teams to raise awareness of potential risks and facilitate risk mitigation efforts.

Qualifications:

· Bachelor's degree in Business Administration, Project Management, or related field.

· Proven experience in project coordination, administration, or related roles.

· Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.

· Excellent communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels.

· Proficiency in project management software and tools, such as Microsoft Project, Asana, or Jira.

· Ability to work effectively in a fast-paced, deadline-driven environment while maintaining a high level of accuracy and attention to detail.

· PMP certification or equivalent is a plus.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

職位概述：

我們正在尋找一位充滿活力且注重細節的個人加入我們的團隊，擔任專案協調員/專案管理員。這一角色對於支持我們組織內各種專案的成功執行至關重要。理想的候選人應具備強大的組織能力、出色的溝通能力和積極主動的解決問題的能力。專案協調員/專案管理員將與專案經理和團隊成員密切合作，確保專案按時、在預算範圍內交付並達到最高標準。

主要責任：

1. 專案規劃與協調：

· 與專案經理合作，協助制定專案計畫、時間表和預算。

· 協調專案活動、會議和資源，確保順利執行並遵守最後期限。

· 充當專案團隊和利害關係人之間的聯絡人，促進溝通並確保專案目標的一致性。

2. 文件和報告：

· 維護準確的專案文檔，包括會議記錄、行動專案和專案狀態報告。

· 準備並向利害關係人分發定期進度報告，突顯成就、里程碑和潛在風險。

· 確保專案文件和文件井井有條，並可供團隊成員根據需要存取。

3.資源管理：

· 協助資源分配和調度，確保團隊成員和資源的最佳利用。

· 監控專案預算和支出，根據核准的預算追蹤成本和支出。

· 識別資源限製或衝突，並與專案經理合作有效解決它們。

4. 品質保證和合規性：

· 透過監控專案可交付成果並確保符合既定標準和要求，支援品質保證工作。

· 定期進行審查和評估，以確定需要改進的領域並根據需要實施糾正措施。

· 確保專案活動遵守公司政策、程序和監管要求。

5. 風險管理：

· 識別可能影響專案時間表或結果的潛在風險和問題，並積極主動地緩解這些風險和問題。

· 協助制定風險管理計畫和緊急應變策略，以解決專案的不確定性。

· 與專案團隊進行有效溝通，以提高對潛在風險的認識並促進風險緩解工作。

資格：

· 工商管理、專案管理或相關領域學士學位。

· 在專案協調、管理或相關角色方面擁有豐富的經驗。

· 較強的組織能力和對細節的關注，能夠同時管理多項任務。

· 優秀的書面和口頭溝通能力，能夠與各級利害關係人進行專業互動。

· 熟練使用專案管理軟體和工具，例如 Microsoft Project、Asana 或 Jira。

· 能夠在快節奏、緊迫的環境中有效運作，同時保持高度的準確性和對細節的關注。

· PMP 認證或同等學歷者優先。

津貼和福利

• 事假
• 開放文化
• 個人發展機會

POSITION OBJECTIVE 

1. PERFORM DAY TO DAY OPERATIONS OF THE SERVICE APARTMENTS RENTAL AND RETAILS COMPLEX OPERATIONS

2. MANAGING ALL ASPECTS OF OPERATIONAL MATTERS INCLUDING STAFFING AND MATTERS RELATING TO TENANCY

KEY RESPOSIBILITIES 

1. TO PREPARE RENTAL & OPERATIONAL REPORTS ON MONTHLY BASIS

2. TO PREPARE MANAGEMENT REPORT ON SALES & MARKETING ACTIVITIES, PROMOTIONAL ACTIVITIES, FINANCIAL ANALYSIS ON INCOME & EXPENSES

3. TO PREPARE YEARLY FINANCIAL & OPERATIONAL BUDGET PLANNING

4. TO PREPARE SALES & MARKETING PLANS

5. TO PREPARE MANPOWER BUDGET

6. TO PREPARE RETAIL COMPLEX PLANNING AND COMPARISON DATA

7. TO COORDINATE WITH ALL RELEVANT STAKEHOLDERS INCLUDING TENANTS

8. TO RECOMMEND IMPROVEMENTS TO KEEP ABREAST WITH THE INDUSTRY

9. TO PERFORM ANY OTHER AD-HOC TASKS

JOB KNOWLEDGE

1. PROFESSIONAL DEGREE HOSPITALITY/ENTREPRENEURSHIP/BUSINESS MANAGEMENT

2. 5 YEARS MINIMUM MANAGEMENT WORKING EXPERIENCE

 

COMPETENCIES

1. ABILITY TO PROVIDE SOUND MANAGEMENT DECISIONS ON OPERATIONAL AND MAINTENANCE ISSUES

2. WORK INDEPENDENTLY WITH MINIMAL SUPERVISION 

3. PROCESS ENTREPRENUERSHIP SKILLS

4. TEAM PLAYER WITH LEADERSHIP QUALITIES

5. SKILLS TO ANALYZING OPERATIONAL REDFLAGS, ISSUES AND OTHER OPERATIONAL PROBLEMS

6. GOOD COMMUNICATION SKILLS – VERBAL AND WRITTEN

7. FAST LEARNER AND ABILITY TO EXCEL ON ALL MARKETING ASPECTS INCLUDING IOT AND SOCIAL MEDIA    

職位目標

1. 執行服務式公寓租賃和零售綜合業務的日常運營

2. 管理營運事務的所有方面，包括人員配備和租賃相關事務

主要職責

1. 每月準備租賃和營運報告

2. 準備銷售和行銷活動、促銷活動、收入和支出的財務分析的管理報告

3. 準備年度財務和營運預算規劃

4. 準備銷售和行銷計劃

5. 準備人力預算

6. 準備零售綜合體規劃和比較數據

7. 與包括租戶在內的所有相關利害關係人進行協調

8. 提出改進建議以與產業保持同步

9. 執行任何其他臨時任務

工作知識

1. 飯店/創業/商業管理專業學位

2. 至少 5 年管理工作經驗

能力

1. 能夠就營運和維護問題提供健全的管理決策

2. 在最少的監督下獨立工作

3. 流程創業技能

4. 具有領導特質的團隊合作精神

5. 分析營運紅旗、問題和其他營運問題的技能

6. 良好的口頭和書面溝通能力

7. 快速學習者和在包括物聯網和社交媒體在內的所有行銷方面表現出色的能力

As our Project Accountant you will support the project delivery teams at NEXTDC covering task relating to all financial aspects of project administration.

You will undertake and coordinate activities in relation to all phases of project delivery and data centre development, including monitoring of project progress, reporting on project expenditure, variance analysis, budgeting and forecasting, and project cost control.

What you’ll do:

• Responsible for financial administration of projects including reconciling and reporting actuals, forecast, and variances against budgets;
• Performing monthly reconciliation of project work in progress (WIP), and financial close processes upon completion of project;
• Assisting project delivery teams with the preparation of monthly project cash flows;
• Monthly project budget reviews with project managers and provide the expenditure reforecasts as an input to month-end reporting processes 
• Assisting with audit queries and request for information as required;

If you enjoy working with different project teams (PM, Cost Consultants, Commercial Managers) and would like to be part our international and diverse team working on projects; this could be the right move for you. Learn more about Project Accounting within our environments: construction/design/engineering and all things Data Centres.

Get to know the Role:

• Identify customer needs and key drivers to reach customer satisfaction goals with financial benefit.
• Perform business process mapping & analysis
• Serve as a the principal adviser for Grab for all departments within this growing organization.
• Partner with the leadership team to select improvement areas and build a robust improvement strategy, integrate recommendations with other programs and initiatives.

The Day-to-Day Activities:

• Conducting lean action workout sessions with process stakeholders, facilitate brainstorming sessions to identify gaps and chart out improvement action plan.
• Conduct process bench-marking exercise
• Collect data on various metrics to create performance baselines and implement it across organization, monitor the usage of performance baselines and identify action plans to improve baselines.
• Mapping functional solution to technical solution
• Create to-be process maps and functional design.
• Identify the best process to be mapped with the system to improve productivity of the team.
• Process data analysis using six sigma methodologies
• Execute large scale projects to improve project delivery throughput by improving process capability and reducing cycle time.
• Work directly with internal process owners and Team Leads and project teams to drive process improvement projects within their areas of responsibilities.
• Develop guidelines for process improvement initiatives
• Identify the parameters to track process improvements and create monitoring criteria. The parameters can include input and output criteria, training, testing, methodologies, reviews, etc.

Pixlr is on the lookout for a passionate soul who’s able to drive overall online business to greater heights (both financial and corporate metrics), and has what it takes to support the company’s corporate strategy with data-driven insights. If you have a knack of solving business solutions by fusing specific knowledge of the business with the knowledge of systems technology, then you’re the one we’ve been waiting for! Come talk to us now.

The Job:

• Sharp commercial acumen and self-driven inquisitiveness to drive insights which yield incremental business performance including sales
• Conduct in-depth data analysis, data modeling and use of statistical methods to effectively support the development and refinement of strategic initiatives.
• Communicate business intelligence insights and recommendations to the product owners and other stakeholders.
• Develop processes and tools to monitor and analyze performance of the company’s products.
• Monitor, analyze, and report performance to the senior management team.
• Collaborate with various teams such as IT, Online Marketing, and Sales to support analytical needs, and define analytics opportunities for company products.
• Automate reporting processes as needed by team and company.
• Working with the data engineering team to ensure data quality and correct discrepancies.
• Support the finance team in data reporting needs and financial initiatives.

The Person:

• Possesses at least 5-10 years of hands-on experience in data analytics and business strategy.
• Attention to details and being able to work independently to meet tight deadlines.
• Can communicate well and work closely with different people from various teams to understand the process/business/problem well to better handle the task at hand.
• Possesses good verbal and written communication skills.
• Have a positive attitude and see challenges as opportunities.
• Expert in performing data queries, extraction, manipulation, and analysis with tools like SQL, Python, Pandas, and Apache Spark Dataframes.
• Deep familiarity in using BI tools such as Power BI and Google Looker Studio to produce automated dashboards. 
• Deep familiarity in using spreadsheet tools such as M/S Excel and Google Sheet.
• Knowledge of statistical concepts (regression, statistical tests, etc).

• Familiarity with analytics tools such as Google Analytics, Google Search Console, App Store Connect, Google Play Console will be advantageous.

• Annual Leaves- Additional annual leave will be credited to you on a yearly basis.
• Medical and Insurance Coverages - We have got you covered.
• Opportunities - Above training and guidance, you will have the opportunity to try, to build your confidence and become your best self, and to interact and build a strong relationship.
• Rocking Diversity- Play hard, work harder with people of diverse skill sets and experiences! Challange yourself to step out of your comfort zone, and you'll find yourself growing in way you'd never imagine.

Job Description

Overall

• Serves as a source for other departments within the organization for capacity planning matters.

• Participates in projects that influence the direction of capacity planning that impacts customer satisfaction.

• Execute non-routine tasks designated by your supervisor to meet business needs.

• Develop relevant and impactful key performance indicators such as Forecast Accuracy, Offloads, Surplus to monitor and control demand forecast.

• Formally establish individual goals to direct staff, review performance and achievements , following the "SMART" guideline.

• Track and report key measurables, initiate actions, share information and updates, develop and maintain performance matrix and baselines.

• Conduct review of planning related performances and continuously work on improving the planning model.

• Independently analyzes data and determines the course of action required to achieve stated goals and objectives, determine root cause of issues, proposing and overseeing implementation of corrective action. 

• Champion risks assessments and mitigation strategies on capacity planning.

Planning

• Works closely with commercial and delivery teams to determine daily/weekly/monthly volume forecasts, developing an effective forecasting model based on industry trends and demand patterns.

• Perform demand variation analysis using historical / statistical baselines to produce a Rough Cut Capacity Plan, within varied time frames, 

• Maintains accuracy and consistency of the current volume and re-planning strategies being time or cost sensitive.

• Works with the Launch team for new product / program launch, formalizing Commercial and Operations planning data.

• Verify demand variation that is not justified and contact commercials to resolve discrepancy. Notable discrepancies e.g. lead time breach, capacity constraints, or other issues that may jeopardize delivery to be reported after identifying the issue including demand that is greater or below customer forecast.

• Conduct review with commercial and operations on demand horizon and forecast plan, assessing capability, including belly space capacity, facility processing capabilities, equipment, manpower and operating hours. 

• Areas of concern to be highlighted at the presentation, seeking for action plans from all functional/support  teams.

• Record the result of the review and action plans, file pertinent documentation i.e. Rough cut capacity plan, minutes of meetings, attendance, support documentation, etc.

• Anticipate and communicate on Capacity and Capability to achieve the lead time and cost effectiveness

Scheduling

• Develop schedules for First Mile and Last Mile for Delivery operations

• Leads improvement and cost reduction initiatives, providing value added ideas & insights to complete tasks more efficiently, influencing operational processes.

• Ensure the scheduling communication is sent timely to operations and commercial teams.

Skills

• Broad based supply chain management and process development knowledge.

• Strong interpersonal / leadership / planning / negotiation / problem solving / delegation skills, with ability to motivate and drive outcomes

• Ability to make quick decisions in a dynamic, fast paced environment

• Ability to prioritize competing demands, with an excellent sense of urgency

• Completes tasks without supervision, leading / supervising staff within the functional area

• Proven ability to collaborate internally with cross-functional teams

• Results and performance driven, preferring data to drive your everyday decisions

• Highly driven individual with a keen eye on continuous improvement

• Possess a hands-on mentality, with an analytical and structured way of working

• Comfortable adapting to new technologies and approaches

Qualifications and Experience

• Bachelor’s Degree in any Engineering discipline

• At least 10 years work experience, predominantly in operational excellence roles with strategic leadership

• Experience in leading global/regional projects with highly complex stakeholder management

• Strong spreadsheet, analytical and reporting skills

• Self starter and able to work independently

• Thought process and the ability to breakdown complex issues and solutionize

• Experience working in logistics services or e-Commerce is an advantage

• Fluency in English, both written and spoke

• Track record of leading impactful projects

About the Job 

The APAC Project Management (Integration), Senior Manager is responsible for overseeing and managing the successful integration of various business units, systems, processes, and technologies within an organization. This role involves developing and executing integration strategies, leading cross-functional teams, and ensuring the alignment of projects with the overall business objectives. As a member of the APAC Commercial Excellence team, the successful candidate will play a pivotal role in driving efficiency, scalability, and synergy through effective project management and communication. 

Responsibilities 

Stand-up fully integrated org structure 

• Overseeing consistent implementation of org design principles (span of control, separation of service and sales, revenues/FTE, etc.)
• Change management - training, new leader assimilation, town halls, manager forums 
• Enabling cross-company managers to navigate 2 different eco-systems: expectations, processes, systems - how to simplify, appoint delegate, etc 

Business Management 

• Implement and enforce a single E2E billing and collections process across the combined business 
• Proposal and contract approval flow, consistent across both businesses.  
• Tracking integration cost savings, actions, progress, status 
• Integrate/Build culture 
• Integrating and building our new culture eg. ERG, People & Planet Day, Engage results, etc.  

Date Posted:

2024-01-16

Country:

Malaysia

Location:

Otis Elevator Company (M) Sdn Bhd, 15-01 Menara Symphony, No 5, Jalan Semangat, Seksyen 13, 46200 Petaling Jaya, Selangor Darul Ehsan , Malaysia

At Otis, it’s our people that make us different. Join the Otis family where collaboration, innovation and empowerment help each individual and the company reach new heights.

Come and join Otis today and be part of the Forbes 2023 World's Best Employers!

We are looking for a Major Project Sales Lead to be based in our newly renovated Petaling Jaya office.

About you

You are familiar with the construction business in Malaysia and have a wide network with the key market players; in this role you will serve as the Otis brand ambassador introducing and promoting our products and services into the to the major projects in Malaysia.

On a typical day you will:

• Manage a portfolio of elevator units through maintaining good working relationships with existing customers

• Serve as primary contact for timely resolution of customer needs surrounding inquiries

• Develop new customers via cold calling, networking, bids and tenders

• Develop your own sales strategy to achieve sales targets

• Use Otis’ sales tools to effectively track opportunities, pipeline, and forecast sales results

• Conduct sales negotiations and close deals

• Collaborate with fellow team members, including other sales representatives and field colleagues

What you will need to be successful

• Relevant Degree and a minimum of 8 years working experience in Major Project Sales, preferably in the Elevator business

• Strong client servicing mentality, excellent interpersonal skills

• Possess high level of commitment and reliability

• Target oriented, with the ability to work in a fast-paced environment

What’s in it for me

• You will receive a long-term employment with the world market leader in a crisis-proof industry

• Attractive remuneration package

• Join a truly international, talent driven company that values Safety, Ethics, Quality, Innovation and Employee Opportunity

Apply today to join us and let's #BuildWhatsNext together.

Otis is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class. To request an accommodation in completing an employment application due to a special need or a disability, please contact us at careers@otis.com.

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Who we are:

Build your best future with the Johnson Controls team

As a global leader in smart, healthy and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places and the planet. Join a winning team that enables you to build your best future! Our teams are uniquely positioned to support a multitude of industries across the globe. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience, focused on supporting their physical, financial, and emotional wellbeing. Become a member of the Johnson Controls family and thrive in an empowering company culture where your voice and ideas will be heard – your next great opportunity is just a few clicks away!

How you will do it:

• Establish and maintain appropriate relationships with customers, enabling the company to be active & leading, speedy response time, highly profitable, excellent payment collection position at all time.
• External communication with customers, consultants, general contractor, supervision, design institute and other construction units, manage site activities to ensure compliance to quality standards.
• Internal communicate and work closely with sales, engineering, procurement and other departments to ensuring the overall company objectives/performance is achieved.
• Prepare project documentation such as weekly or monthly report, Project Plan, Technical Document, Material Document Submission, drawings and OMM.
• Participate in the regular meeting of the project, allocate, arrange and complete the relevant work on time according to the meeting requirements and report daily or weekly progress at site.
• Manage/Monitor/Track project and control cost to ensure project is completed on time within budget, contractual and safety standard.
• Ensure submission of Progress claim and Invoicing customer.
• Ensure Ordering materials as per Project BOM and monitor/track the delivery schedule.
• Implement Safety measure to ensure all work is done safely.
• Perform system configuration, testing, commissioning and handing over to client.
• Hand over to service team upon the successful completion of project.

What we look for:

• Bachelor’s Degree in Mechanical/Electrical/Electronic Engineering or equivalent.
• Preferably 2 to 3 years of working experience.
• Experienced in building management system (BMS) will be an additional advantage.
• Familiar with Microsoft Project, Microsoft Excel, Word and Powerpoint.
• Good written in English and Bahasa and verbal communication skills with both internal and external.
• Good interpersonal and communication with both internal and external.
• Strong team player and ability to multi-task

What we offer:

• Competitive salary
• Paid vacation/holidays/sick time
• Comprehensive benefits package
• On the job/cross training opportunities
• Encouraging and collaborative team environment
• Dedication to safety through our Zero Harm policy

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